Savin 2045e manuel d'utilisation

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126

Aller à la page of

Un bon manuel d’utilisation

Les règles imposent au revendeur l'obligation de fournir à l'acheteur, avec des marchandises, le manuel d’utilisation Savin 2045e. Le manque du manuel d’utilisation ou les informations incorrectes fournies au consommateur sont à la base d'une plainte pour non-conformité du dispositif avec le contrat. Conformément à la loi, l’inclusion du manuel d’utilisation sous une forme autre que le papier est autorisée, ce qui est souvent utilisé récemment, en incluant la forme graphique ou électronique du manuel Savin 2045e ou les vidéos d'instruction pour les utilisateurs. La condition est son caractère lisible et compréhensible.

Qu'est ce que le manuel d’utilisation?

Le mot vient du latin "Instructio", à savoir organiser. Ainsi, le manuel d’utilisation Savin 2045e décrit les étapes de la procédure. Le but du manuel d’utilisation est d’instruire, de faciliter le démarrage, l'utilisation de l'équipement ou l'exécution des actions spécifiques. Le manuel d’utilisation est une collection d'informations sur l'objet/service, une indice.

Malheureusement, peu d'utilisateurs prennent le temps de lire le manuel d’utilisation, et un bon manuel permet non seulement d’apprendre à connaître un certain nombre de fonctionnalités supplémentaires du dispositif acheté, mais aussi éviter la majorité des défaillances.

Donc, ce qui devrait contenir le manuel parfait?

Tout d'abord, le manuel d’utilisation Savin 2045e devrait contenir:
- informations sur les caractéristiques techniques du dispositif Savin 2045e
- nom du fabricant et année de fabrication Savin 2045e
- instructions d'utilisation, de réglage et d’entretien de l'équipement Savin 2045e
- signes de sécurité et attestations confirmant la conformité avec les normes pertinentes

Pourquoi nous ne lisons pas les manuels d’utilisation?

Habituellement, cela est dû au manque de temps et de certitude quant à la fonctionnalité spécifique de l'équipement acheté. Malheureusement, la connexion et le démarrage Savin 2045e ne suffisent pas. Le manuel d’utilisation contient un certain nombre de lignes directrices concernant les fonctionnalités spécifiques, la sécurité, les méthodes d'entretien (même les moyens qui doivent être utilisés), les défauts possibles Savin 2045e et les moyens de résoudre des problèmes communs lors de l'utilisation. Enfin, le manuel contient les coordonnées du service Savin en l'absence de l'efficacité des solutions proposées. Actuellement, les manuels d’utilisation sous la forme d'animations intéressantes et de vidéos pédagogiques qui sont meilleurs que la brochure, sont très populaires. Ce type de manuel permet à l'utilisateur de voir toute la vidéo d'instruction sans sauter les spécifications et les descriptions techniques compliquées Savin 2045e, comme c’est le cas pour la version papier.

Pourquoi lire le manuel d’utilisation?

Tout d'abord, il contient la réponse sur la structure, les possibilités du dispositif Savin 2045e, l'utilisation de divers accessoires et une gamme d'informations pour profiter pleinement de toutes les fonctionnalités et commodités.

Après un achat réussi de l’équipement/dispositif, prenez un moment pour vous familiariser avec toutes les parties du manuel d'utilisation Savin 2045e. À l'heure actuelle, ils sont soigneusement préparés et traduits pour qu'ils soient non seulement compréhensibles pour les utilisateurs, mais pour qu’ils remplissent leur fonction de base de l'information et d’aide.

Table des matières du manuel d’utilisation

  • Page 1

    Printer/Scanner Unit Type 2045e Operating Instructions Scanner Reference For safe and correct use of this machine, plea se be sure to read the Safety Information in the General Settings Guide be fore you use it. Network Scanner Preparations for Use as a Network Scanner Setting Originals Sending Scan File by E-mail Sending Scan File by Scan to Folde[...]

  • Page 2

    Printer/Scanner Unit Type 2045e Operat ing Instructions Scanner Reference EN USA B654-8707[...]

  • Page 3

    Introduction This manual describe s detailed in structions on the operation and notes a bout the use of thi s machine. To get maximum versatility from this mach ine all op erators are requ ested to read this manual carefully and follow the instructions. Please keep this manual in a ha ndy place near the machine. Scanner function is ava ilable when [...]

  • Page 4

    In accordance with IEC 60417, this machine uses the fol lowing symbols for the main power switch: a means POWER ON. c means STAND BY. Note to users in the United States of Americ a Notice: This equipment has been tested and fo und to comply wi th th e limits for a Class B digita l device, pursu- ant to Part 15 of the FCC R ules. These limits ar e d[...]

  • Page 5

    i Manuals for This Machine The following manu als describe the operat ional procedures of this machine. For particular functions, see the relevant parts of the manual. Note r The manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the PDF file manuals. r Two CD-ROMs are provided: • CD-ROM 1 "Operating I[...]

  • Page 6

    ii v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility incl uded on the CD-ROM labeled "Scanner Driver & Document Ma nagement Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder V2 Lite, and the operating en - vironment for DeskTopBinder V2 Lite in detai[...]

  • Page 7

    iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols ........... .............. .............. .............. .............. ................. ..[...]

  • Page 8

    iv 4. Sending Scan File by E-mail Preparation for Sending by E-mail .......................................... ........................... 45 E-mail Screen...................... .............. .............. .............. .............. .............. .............. . 46 Sending Scan File by E-mail .......................................... ......[...]

  • Page 9

    v 9. Appendix Relationship between Resolution and File Size................................................ 99 When Using as E-mai l, Scan to Fol der, Document Server or Netwo rk Delivery Scanner ... 99 When Using as a Network TWAIN Scanner .... ................. .............. .............. .......... 100 Relationship between File Type Specified [...]

  • Page 10

    vi[...]

  • Page 11

    1 How to Read This Manual Symbols In this manual, the follo wing symbols are used: Important If this instruction is no t followed, paper might be misfed, originals might be damaged, or f iles might be lost. Be sure to read this. Preparation This symbol indicate s the prior kn owledg e or prep arations requ ired before op - erating. Note This symbol[...]

  • Page 12

    2[...]

  • Page 13

    3 1. Network Scanner Outline By installing the printer/scanner controll er, the machine can be used as a ne t- work scanner. As a network scanner, the machine can se nd e-mail, send files to the FTP server or the shared folders of client computers, store scan files in the Document Server, operate as a network delivery scanner, and operate as a netw[...]

  • Page 14

    Network Scanner 4 1 3. Client computer An e-mail with scan file attached is re- ceived from the e-mail server using e- mail software. Check the content of the file using an ap- plication appropriate for the file type. 4. LDAP server LDAP server provides a directory service corresponding to the inquiry or reference operation from the client computer[...]

  • Page 15

    Outline 5 1 3. Client computer Scan file that is sent from the machine is received in the shared folders of Win- dows. Check the content of the file using an ap- plication appropriate for the file type. Document Server Scan file from the originals is stored as a file on the hard disk of the machine and can be viewed, copied, deleted, or retr ieving[...]

  • Page 16

    Network Scanner 6 1 Network Delivery Scanner The machine is used as a deli very scan ner with ScanRouter V2 Lite/Profession- al. Scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.85 “Using the Network Delivery Scanner Function” N[...]

  • Page 17

    Outline 7 1 Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”. Network TWAIN Scanner The scanning function of th is machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or [...]

  • Page 18

    Network Scanner 8 1 Control Panel This illustration shows the control panel when options are installed. 1. { User Tools/Counter } key Use to change default or operation pa- rameters according to the operating con- ditions. 2. Display panel Displays the operation status and mes- sages. 3. { Check Modes } key Press to check the destinations which are[...]

  • Page 19

    Control Panel 9 1 10. Indicators Display errors and the machine status. d : Add Staple indicator D : Add Toner indicator B : Add Paper indicator L : Service Call indicator M : Open Cover indicator x : Misfeed indicator Reference For more informat ion, see General Settings Guide . 11. Function status indicators • When lit green, the corre sponding[...]

  • Page 20

    Network Scanner 10 1 Display Contents This section e xplains the n o rmal screen configuration. The display's contents differ depending on the function. Note r The Copy screen is set as the default screen when the machine is turned on. You can change this s etting in the System Settings. See General Settings Guide . Using e-mail Press the { Sc[...]

  • Page 21

    Control Panel 11 1 Using as a networ k delivery scanner Press the { Scanner } key to display the Network Deli very Scanner screen (when [ Delivery Serv er ] has been selected in [ Destination List Display Priority 1 ] ). If the Ne t- work TWAIN Scann e r s c reen appears, press [ Exi t ] . Reference For information about Destination List Prior ity,[...]

  • Page 22

    Network Scanner 12 1[...]

  • Page 23

    13 2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner as well as basi c settings for us e in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner settings. For more information about settin gs[...]

  • Page 24

    Preparations for Use as a Network Scanner 14 2 v Destination List Settings For explanations of settings, see p.20 “Destinat ion List Settings”. Note r [ Destination List Display Priority 1 ] and [ U pdate Delivery Server Des tination List ] will not be displayed when [ OFF ] is selected for [ Delivery Option ] in [ File Transfer ] of System Set[...]

  • Page 25

    Initial Scanner Setup 15 2 Setting procedure A Press the { User Tools/Counter } key. B Press [ Scanner Features ] . C Press [ Send Settings ] . D Press the item to be set. Example: TWAIN Standby Time setting E Change the setting. • To select an item, touch its key on the screen. The item is highlighted. • To enter numbers, use the number keys. [...]

  • Page 26

    Preparations for Use as a Network Scanner 16 2 Scan Settings This section explains how to set the defaults for scan settings. The scan settings consist of the fol- lowing. For the list about settings and defaults, see p.13 “S canner Featu res”. v Default Scan Settings Various basic settings (scan type, resolution, image density, scan size) can [...]

  • Page 27

    Initial Scanner Setup 17 2 Note r If either [ SADF ] or [ Batch ] is specified when scanning, this setting is invalid. r If [ Off ] is selected, sending will start automatically after one page of original is scanned. r If [ Set Wait Time ] is selected, en- ter the waiting time in seconds (3-999) for placing additional originals with the number keys[...]

  • Page 28

    Preparations for Use as a Network Scanner 18 2 r If a paper jam occurs or any of the following operation is per- formed while the machine is waiting f or addition al origin als, the countdown stops and does not start again until the { # } key is pressed. • Changing the setti ngs such as the scan settings • Opening the upper cover of the ADF •[...]

  • Page 29

    Initial Scanner Setup 19 2 v Change Initial Mode If you use the settings which are displayed when modes are cleared, reset, or immediate ly after the op- eration switch is turned on as th e initial mode, select [ Standard ] . Select [ Program No.10 ] when yo u use the settings stored in Program No.10 as the initial mode. Selecting a custom size Whe[...]

  • Page 30

    Preparations for Use as a Network Scanner 20 2 •S c a n S i z e X3: 10 - 432 mm (0.4” - 17.0”) Y3: 10 - 297 mm (0.4” - 11.7”) Keep the scan area settings within these ra nge. E When all dimensions are entered, press [ OK ] . F Make sure that the area specified in step D (X3 and Y3) is shown in the [ Cu stom size ] field, and then press [ [...]

  • Page 31

    Initial Scanner Setup 21 2 Send Settings This section explains how to set the defaults for sending settings such as the compressio n level for scan f ile and how the machine switches to the network TWAIN scanner function. The send settings consist of the fol- lowing. For the list about settings and defaults, see p.13 “S canner Featu res”. v TWA[...]

  • Page 32

    Preparations for Use as a Network Scanner 22 2 v Max. E-mail Size Select whether the size of an e-mail is limited or not. When [ On ] is selected, enter the size limit (64 - 102400 KB) with the number keys. Note r When the SMTP limits the size, match that settin g. v Divide & Send E-mail This function is effective only when [ On ] is selected f[...]

  • Page 33

    Programs 23 2 Programs You can store frequently used set- tings in the machine memory and re- call them for future use. Note r You can store up to 10 programs for the scanner mode. r You can use the settings stored in program No.10 as the initial mode by selecting [ Program No.10 ] in [ Change Initial Mode ] in [ Scanner Fea- tures ] . r Programs a[...]

  • Page 34

    Preparations for Use as a Network Scanner 24 2 Recalling a Program A Make sure the { Scanner } key is se- lected, press the { Program } key. B Press [ R e cal l ] . C Press the number of the program you want to recall. The stored sett ings are displayed. Note r Program numbers with m al- ready have settings in them. D Place the originals, and then [...]

  • Page 35

    Installing Software 25 2 Installing Software The machine comes with two CD- ROMs containing various software. The CD-ROM labeled “Scann er Driver & Document Manageme nt Utilities” con- tains the necessary software to use the machine as a network scanner. The CD- ROM labeled “ Printer Driv er & Util ities” conta ins the necess ary so[...]

  • Page 36

    Preparations for Use as a Network Scanner 26 2 The installing sequence using Auto Run is as follows: For information about the software that can be installed by Auto Run, see p.29 “Software Supplied on CD- ROM”. Installation Sequence The installer starts up. The installation complete message is displayed. Select the software. Insert the CD-ROM.[...]

  • Page 37

    Installing Software 27 2 Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN sc anner, i t is essential to install the TWAIN driver. If you do not have applications that wo r k w i t h T W A I N , i t i s n e c e s s a r y t o a l s o install DeskTopBinder V2 Lite. For inform ation about the installation of Desk- TopBin[...]

  • Page 38

    Preparations for Use as a Network Scanner 28 2 Software for Using the Networ k Delivery Scanner Function To use the machine as a network delivery sc anner, it is essential to install Scan- Router V2 Lite on the delivery server. To ch eck an in-tray or retrieve file, it is nec- essary to instal l TWAIN Driv er on the client comput er. Use Auto Run f[...]

  • Page 39

    Installing Software 29 2 DeskTopBinder V2 Lite Use Auto Run for installati on. Preparation Before installation, check the system re quirements for DeskTopBinder V2 Lite. See p.31 “DeskTopBinder V2 Lite”. A Start Windows, and then insert the supplied CD-ROM labeled “Scanner Driver & Document Management Utilitie s” i nto the CD-ROM drive [...]

  • Page 40

    Preparations for Use as a Network Scanner 30 2 Type2045e TWAIN Driver This driver is required to sc an an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed. v File storage folder The files are stored i n the following fo lder on the CD-ROM provided with this machine: DRIVERSTWAIN v System requir[...]

  • Page 41

    Installing Software 31 2 DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installe d on the client comp uters for integration and management of v arious kinds of file su ch as scan file, files created with ap- plications, and existing scan files. This software allows you to use various func- tions for scan files stored in the Document Server, e[...]

  • Page 42

    Preparations for Use as a Network Scanner 32 2 v Software installed with DeskTopBinder V2 Lite •A u t o D o c u m e n t L i n k A u t o D o c u m e n t L i n k o n t h e c l i e n t c o m p u t e r m o n i t o r s i n - t r a y s o f t h e d e l i v - ery server. In addition, the file delivere d to in-trays can be retrieved or the arrival of file[...]

  • Page 43

    Installing Software 33 2 • Operating system Microsoft Windows 95 (OSR 2 or lat er) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Se rvice Pack 1 or later) Microsoft Windows 2000 Profession al (Service Pack 1 or later) Microsoft Windows N[...]

  • Page 44

    Preparations for Use as a Network Scanner 34 2[...]

  • Page 45

    35 3. Setting Originals This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placemen t method. To correctly di splay the top/bot tom orient ation of th e scanned or iginal on a cli- ent computer, the placement of the original and the sett[...]

  • Page 46

    Setting Originals 36 3 Placing on the Exposure Glass Originals which do not fit int o the ADF, such as sheets with glued-on parts, books, etc., can be placed di- rectly on the exposure glass for scan- ning. Note r For information about the origi- nals which can be placed on the ex- posure glass, see Copy Reference . A Lift the exposure glass cover [...]

  • Page 47

    Placing Originals 37 3 v When placing the original so that the top edge touches the top left of the exposure glass When using the machine as a network TWAIN scanner, this orientation is the standard set- ting for the TWAIN driver. Nor- mally, use this orientation for placing ori ginals . 1. Positioning mark C Lower the exposure glass cover or the A[...]

  • Page 48

    Setting Originals 38 3 v When placing the originals so that the top edges touch the back of the ADF v When placing the top edges of the originals first When using the machine as a network TWAIN scanner, this orientation is the standard set- ting for the TWAIN driver. Nor- mally, use this orientation for placement. Note r Originals with different si[...]

  • Page 49

    Original Orientation and Scan Area 39 3 Original Orientation and Scan Area To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation and page flow must be set when plac- ing the original. When using the e-mail function, the Scan to Folder function, the Docu- ment Server function, and the net- w[...]

  • Page 50

    Setting Originals 40 3 For E-mail, Scan to Folder, and a Network Delivery Scanner A Make settings for one-sided/two- sided combination , Batch/SADF, mixed original sizes, and original orientation. Note r The defaults can be changed us- ing the initial scan settings [ Orig- inal Setting ] , [ Original Feed Type Priority ] , [ Mixed Original Sizes Pr[...]

  • Page 51

    Original Orientation and Scan Area 41 3 Mixed size selection A When originals of different sizes are placed, select [ Mixed Size ] . Note r If [ Mixed Size ] is selecte d and [ Auto Detect ] is selected for scan size, the maximum size detected is set as the scan size. For originals smaller than this size, a blank space will appear in the resulting [...]

  • Page 52

    Setting Originals 42 3 Scanning Originals in Several Times Multiple originals can be scanned as a single file by dividing them and scan- ning them using the exposure glass or the ADF. When scanning orig inals di- viding in several times, there are two waiting status for setting additional originals: the machine waits for a des- ignated time, or kee[...]

  • Page 53

    Original Orientation and Scan Area 43 3 Note r When the scan settings are changed while performing the procedure, the count- down for additional origi- nals is stopped. Press the { Start } key to restart the countdown. When using the ADF A Select [ SADF ] in [ Original Feed Type ] . B Press the { Start } key. When scanning is finished, the remainde[...]

  • Page 54

    Setting Originals 44 3 E Press the { Start } key. F When there are additional origi- nals to scan, place them and press the { Start } key. Repeat this step until all originals are scanned. G After all originals are scanned, press the { # } key. Storing or sending will start.[...]

  • Page 55

    45 4. Sending Scan File by E-mail Scan file can be sent from this machine to a specified destination using e-mail system. This chapter explains the prepar ation for sending file by e-mail system, various display screens, procedures for sending, and how to che ck the sending result when this fu nction is used. Preparation for Sending by E-mail To se[...]

  • Page 56

    Sending Scan File by E-mail 46 4 E-mail Screen The screen when using the machine for e-mail is as shown. 1. Destination field The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [ U Prev. ] or [ T Next ] . Note r Pressing the { Check Modes } key le[...]

  • Page 57

    Sending Scan File by E-mail 47 4 Sending Scan File by E-mail Procedure for Sending E-mail Scan file is sent after specifying scan settings and destinations. A Press the { Scanner } key. B If user codes are set, enter a user code with the nu mber keys, and then press the { # } key. The Scanner Function screen ap- pears. Reference For information abo[...]

  • Page 58

    Sending Scan File by E-mail 48 4 E If the network delivery scanner screen appears, switch to the screen for sending e-mail. A Press [] . B Press [ Switch Destination List ] . C Press [ E-mail ] . D Press [ Exit ] . The E-mail screen appears. F Specify the destination. To specify a dest ination, you ca n select it from the list, select it by specify[...]

  • Page 59

    Sending Scan File by E-mail 49 4 Using a registration number to select a destination A Press [ Registration No. ] . B Use the number keys to enter the five-digit registration number that has been assigned to a destination. If the entered number is less than five digits long, press the { # } key after the last number. Example: To enter 00005 Press t[...]

  • Page 60

    Sending Scan File by E-mail 50 4 Searching to select a destination from the Destination List A Press [] . B Press [ Search by Dest. Name ] . Note r To search using e-mail ad- dresses, press [ E-mail Ad- dress ] . The soft keyboard is displayed for entering a user name. C Enter part of the destination name. Note r Enter the first characte r or chara[...]

  • Page 61

    Sending Scan File by E-mail 51 4 Note r Press the item, and the soft keyboard is displ ayed for en- tering inform ation appear s. Enter the first character or characters of the item. r One reference item of Ad- vanced Search can be added when [ Search O ptions ] is spec- ified in [ Program/ Change LDAP Server ] of [ Key Operator Tools ] of [ Sy ste[...]

  • Page 62

    Sending Scan File by E-mail 52 4 H Press [ Exit ] . Note r A searched e-mail address can be registered in the list. Press [ ProgDest ] , and a screen for entering the address ap- pears. For information about registering destinations, see General Settings Guide . Checking selected destinations A Use the destination field at t he top of the screen to[...]

  • Page 63

    Sending Scan File by E-mail 53 4 When selecting a s ender from the list A Press [ Attach Sender's Na me ] . B Select the sender. Note r When a protection code has been set, a screen for entering the protection code appears after selecting the sender. En- ter the protection code, and then press [ OK ] . When the protection code you entered is c[...]

  • Page 64

    Sending Scan File by E-mail 54 4 Note r When [ Return Receipt ] is se- lected, an e-mail notifying that the e-mail has been read by the destination pa rty is sent to the sender selected here. However, if the mailing software used by the destina- tion party does not support MDN (Message Disposition Notification), the e-mail may not be sent. D Press [...]

  • Page 65

    Sending Scan File by E-mail 55 4 Note r When [ Return Receipt ] is select- ed, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing soft- ware used by the destination party does not support MDN (Message Disposition Notifi- cation), the setting in [ Return Receipt ] b[...]

  • Page 66

    Sending Scan File by E-mail 56 4 When selecting a message from the list A Press [ Subject/Message ] . B Press [ E-mail Message ] . C Select a message. D Press [ OK ] twice. Manual entry of a message The operation to specify a message “Thank you for wha t you did yes- terday.” is explained as an exam- ple here. A Press [ Subject/Message ] . B Pr[...]

  • Page 67

    Sending Scan File by E-mail 57 4 Simultaneous Storage and Sending by E-mail You can use e-mail with the Docu- ment Server. Scan file is stored in the Document Server at the same time the file is sent by e-mail. Note r This section expla ins mainly the operation for simu ltaneous storage and sending of e-mail. For more in- formation, see p.47 “Pro[...]

  • Page 68

    Sending Scan File by E-mail 58 4 Checking the Status of E-mail The status of the last 100 sendings can be checked. For every new sendin g record after 100, the oldest record is deleted. Note r When [ Print & Delete Scanner Jour- nal ] is set to [ Delete all after printing ] , the whole journal is printed when the number of records reaches 100 .[...]

  • Page 69

    59 5. Sending Scan File by Scan to Folder S c a n f i l e c a n b e s e n t t o t h e f o l d e r s o f t h e F T P s e r v e r o r t h e s h a r e d f o l d e r s o f W i n - dows. This chapter explains the preparatio n for sending file by Scan to Folder, various display screens, procedures for sending, and how to chec k the sending result when th[...]

  • Page 70

    Sending Scan File by Scan to Folder 60 5 Scan to Folder Screen The screen when using the machine for Scan to Folder is as shown. 1. Destination field The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [ U Prev. ] or [ T Next ] . Note r Pressing th[...]

  • Page 71

    Sending Scan File by Scan to Folder 61 5 Sending Scan File by Scan to Folder Procedure for Sending by Scan to Folder Scan file is sent after specifying scan settings and destinations. A Press the { Scanner } key. B If user codes are set, enter a user code with the nu mber keys, and then press the { # } key. The Scanner Function screen ap- pears. Re[...]

  • Page 72

    Sending Scan File by Scan to Folder 62 5 E If the network delivery scanner screen appears, switch to the screen for Scan to Folder. A Press [] . B Press [ Switch Destination List ] . C Press [ E-mail ] . D Press [ Exit ] . The E-mail screen appears. E Press [] . The Scan to Folder screen ap- pears. F Specify the destination folder. To specify the d[...]

  • Page 73

    Sending Scan File by Scan to Folder 63 5 Using a registration number to select a dest ination folder A Press [ Registration No. ] . B Use the number keys to enter the five-digit registration number that has been assigned to a destination folder. If the entered number is less than five digits long, press the { # } key after the last number. Example:[...]

  • Page 74

    Sending Scan File by Scan to Folder 64 5 I If entering a password to log on is required, press [ Manual In- put ] on the right side of the password field. The soft keyboard is displayed for entering a password. J Enter a password. K Press [ OK ] . L Press [ Connection Test ] . A connection test is performed to check whether the specified folder exi[...]

  • Page 75

    Sending Scan File by Scan to Folder 65 5 G Press [ Manual Input ] on the right side of the path field. The soft keyboard is displayed for entering the path fo r the folder. H Enter the path for the folder. Note r This is an example of enter- ing a pass to send to the sub- folder “lib” in the folder “us- er”. userlib Reference For informati[...]

  • Page 76

    Sending Scan File by Scan to Folder 66 5 Searching to select a destination folder from the network A Press [ Enter Destination ] . B Press [ SMB ] . C Press [ Browse Network ] on the right side of the path field. The client computers list on the same network appears. Note r Workgroup names or do- main names must be set properly to browse the net- w[...]

  • Page 77

    Sending Scan File by Scan to Folder 67 5 Searching to select a destination folder from the Destination List A Press [] . B Press [ Search by Dest. Name ] . The soft keyboard is displayed for entering a user name. C Enter part of the destination folder name. Note r Enter the first characte r or characters of the destination name. r It is necessary t[...]

  • Page 78

    Sending Scan File by Scan to Folder 68 5 Note r The scan file is given a 21-dig- it (except the extension) file name which combines the time and date of scanning originals with a 4-digit page number. (Example : When one page is scanned in TIFF at 15.10 seconds, 3.30 p.m., 3 1 December, 2003, the file name is 200312311530150100 001.tif) D Press [ OK[...]

  • Page 79

    Sending Scan File by Scan to Folder 69 5 If the entered number is less than five digits long, press the { # } key after the last number. Example: To enter 00002 Press the { 2 } key, and then press the { # } key. Note r When a protection code has been set, a screen for entering the protection code appears after selecting the sender. En- ter the prot[...]

  • Page 80

    Sending Scan File by Scan to Folder 70 5 J Press the { Start } key. Note r To interrupt scanning, press the { Clear/Stop } key or press [ Stop ] on the screen. r When using the Batch function or the SADF function, place the next original after the others have been scanned. See p.42 “Scanning Originals in Several Times”. r A file beyond 2000 MB [...]

  • Page 81

    Checking the Status of Scan to Folder 71 5 Checking the Status of Scan to Folder The status of the last 100 sendings can be checked. For every new sendin g record after 100, the oldest record is deleted. Note r When [ Print & Delete Scanner Jour- nal ] is set to [ Delete all after printing ] , the whole journal is printed when the number of rec[...]

  • Page 82

    Sending Scan File by Scan to Folder 72 5[...]

  • Page 83

    73 6. Using the Document Server Function S c a n f i l e o b t a i n e d b y s c a n n i n g o r i g i n a l s c a n b e s t o r e d i n t h e h a r d d i s k o f t h e m a - chine using the Document Server, and the stored file can be used later . Using DeskTopBinder V2 Lite/Professi onal, stored file can be viewed, retrieved, or de- leted with a c[...]

  • Page 84

    Using the Document Server Function 74 6 Storage Procedure Scan and store the file in the Docu- ment Server. A Press the { Scanner } key. B If the user codes are set, enter a user code with the number keys, and then press the { # } key. The Scanner Function screen ap- pears. Reference For information about the user codes, see General Settings Guide [...]

  • Page 85

    Storing Files 75 6 B Press [ Store Only ] . Note r To store and deliver scan files, pres s [ Send & Store ] . See p.57 “Simultaneous Storage and Sending by E-mail”, p.70 “Simultaneous Storage and Sending by Scan to Folder”, or p.93 “Simultaneous Stor- age and Delivery”. r [ Store Only ] cannot be pressed if even a single destination[...]

  • Page 86

    Using the Document Server Function 76 6 B Select the user name. Note r The user names shown here are names that were pro- gramed on the Key Operator Tools tab in System Settings. To enter a name not shown here, press [ Non-programed Name ] , and then enter the user name. C Press [ OK ] . Specifying a file name Scan files are automatically named SCA[...]

  • Page 87

    Viewing a List of Stored Files 77 6 Viewing a List of Stored Files From the list of stored files, you can delete the files st ored in the Docu- ment Server or change the file infor- mation. To show the list of stored files, perform the following steps: A Press the { Scanner } key. B If user codes are set, enter a user code using the number keys, an[...]

  • Page 88

    Using the Document Server Function 78 6 Viewing the List The list of stored files has the foll owing elements. v When using the network delivery scanner function, e-mail, or Scan to Folder v When displaying information of a selected stored file 1. Keys for searching files Switch to the screens for searching for a file by user name or file name, or [...]

  • Page 89

    Viewing a List of Stored Files 79 6 6. [ Manage/Delete File ] Press to manage or delete files stored in the Document Se r v e r o r t o c h a n g e file information etc.. 7. [ Send ] Press to send or deliver files stored in the Document Server. For more infor- mation, see p.81 “Sending Stored Files by E-mail or Scan to Folder, or Deliv- ering”.[...]

  • Page 90

    Using the Document Server Function 80 6 Searching for Files You can search for files from the stored files using the user name or file name. Searching by user name A On the screen with the list of stored files, press [ Search by User Name ] . B Select the user name to be used for the search. Note r The user names shown here are names that were regi[...]

  • Page 91

    Viewing a List of Stored Files 81 6 Sending Stored Files by E-mail or Scan to Folder, or Delivering Files stored in the Document Server ca n be se nt by e -m ail or Sc an t o F ol d- er, or delivered to the delivery server. Note r This section expl ains how to se lect files to be sent or delivered. For more informat ion about se nding by e-mail, se[...]

  • Page 92

    Using the Document Server Function 82 6 Managing Stored Files - Displaying and Downloading Stored Files Using a Web Browser Using a Web browser in a client com- puter, you can display or download the files in the Document Server. When http:// (machine IP address) / is entered in the address bar of the Web browser in a client computer, the Stored Fi[...]

  • Page 93

    Managing Stored Files 83 6 Changing File Information The information about files stored in the Document Server (user name, file name, and password) can be changed. Limitation r Information about files waiting for delivery cannot be changed. Reference Using a Web browser (See General Settings Guide ) from a client com- puter, you can change the info[...]

  • Page 94

    Using the Document Server Function 84 6 Changing the file name A Press [ Change File Name ] . The soft keyboard is displayed for changing the file name. B Enter the new file name. Reference For information about how to enter characters, se e Gener- al Settings Guide . C Press [ OK ] . Changing the password A Press [ Change Passwor d ] . B Enter a n[...]

  • Page 95

    85 7. Using the Network Delivery Scanner Function Scan file can be sent to a specified de stination using the ne twork delivery scan- ner function. This chapter explains th e preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function i s used . Important r A delivery server in which S[...]

  • Page 96

    Using the Network Delivery Scanner Function 86 7 Network Delivery Scanner Screen The screen whe n using the machine as a network de livery scanner is as shown. 1. Network delivery scanner icon () Shows that the screen for network deliv- ery scanner function is displayed. 2. Destination field The selected destination is shown here. If multiple desti[...]

  • Page 97

    Delivering Scan File 87 7 Delivering Scan File Delivery Procedure Scan file is delivered after scan set- tings and destinations are specified. If necessary, you can select a sender and a subject. A Press the { Scanner } key. B If user codes are set, enter a user code with the nu mber keys, and then press the { # } key. The Scanner Function screen a[...]

  • Page 98

    Using the Network Delivery Scanner Function 88 7 B Press [ Switch Destination List ] . C Press [ Delivery Server ] . D Press [ Exit ] . The Network Delivery Scanner screen appears. F Specify the destination. To specify a dest ination, you ca n select it from the list, specifying a registration number, select it after search for it, or directly ente[...]

  • Page 99

    Delivering Scan File 89 7 Example: To enter 00009 Press the { 9 } key, and then press the { # } key. C To select more destinations, re- peat step B . Note r To deselect a destination, press [ U Prev. ] or [ T Next ] to display the destination in the destination field, and then press the { Clear/Stop } key. Searching to select a destination A Press [...]

  • Page 100

    Using the Network Delivery Scanner Function 90 7 B Enter the destination. Note r Enter the e-mail address of the destination when send- ing via the delivery server. r It is possible to use letters, numbers, and periods. The symbols (),;:” cannot be used. Reference For information about how to enter characters, se e Gener- al Settings Guide . C P[...]

  • Page 101

    Delivering Scan File 91 7 r When [ Return Receipt ] is se- lected, an e-mail notifying that the file has been re ad by the destination party is sent to the sender selected here. To use [ Return Receipt ] , it is necessary to make settings such as the e-mail address in advance in ScanRouter V2 Professional. C Press [ OK ] . Using a registration numb[...]

  • Page 102

    Using the Network Delivery Scanner Function 92 7 C Press [ User (Dest.) Name ] . The soft keyboard is displayed for entering a sender name. D Enter part of the sender name. Note r Enter the first characte r or characters of the sender name. r It is necessary to differentiate between capital and small letters. Reference For information about how to [...]

  • Page 103

    Delivering Scan File 93 7 I Press the { Start } key. Note r To interrupt scanning, press the { Clear/Stop } key or [ Stop ] on the screen. r When using the SADF or Batch function, place th e next original after the others have been scanned. See p.42 “Scanning Originals in Several Times”. Simultaneous Storage and Delivery You can use the network[...]

  • Page 104

    Using the Network Delivery Scanner Function 94 7 Checking the Status of Delivery The status of the last 100 deliveries can be checked. For every new deliv- ery record after 100, the oldest record is deleted. Note r When [ Print & Delete Scanner Jour- nal ] is set to [ Delete all after printing ] , the whole journal is printed when the number of[...]

  • Page 105

    95 8. Using the Network TWAIN Scanner Function This chapter descri bes the operations fo r scanning originals with the network TWAIN scanner using DeskTopBinder V2 Li te. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driv er are introduce d. Preparation for Using the Network TWAIN Scanner To use th[...]

  • Page 106

    Using the Network TWAIN Scanner Function 96 8 Scanning Originals This section explains how to scan originals using the n etwork TWAIN scanner function. A Start DeskTopBinder V2 Lite, and then select the scanner driver. A On the [ Start ] menu, point to [ Program ] , point to [ DeskTop- Binder V2 ] , and then click [ Desk- TopBinder V2 ] . B Click [[...]

  • Page 107

    Scanning Originals 97 8 Note r For advanced settings, click [ Detail ] to display the Detail window. For information about the Detail window , see TWAIN driver Help. C According to the settings of [ Document: ] and [ Orientation: ] , change the other setting of the [ Document ] group. Reference p.41 “For a Netwo rk TWAIN Scanner” For informatio[...]

  • Page 108

    Using the Network TWAIN Scanner Function 98 8 Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: Reference For more information about these functions or other functions, see TWAIN driver Help. v Automatic Tilt Correction This function automatically cor- rects character string s that were sca[...]

  • Page 109

    99 9. Appendix Relationship between Resolution and File Size Resolution and scan area are inversel y re lated. The higher the resolution is se t, the smaller the area that can be scanne d. Conversely, the larger the scan area , the lower the resolution that can be set. The relationship between the scanning reso lution and the file size is shown be-[...]

  • Page 110

    Appendix 100 9 *1 The scanning size must be manually entered. When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolu tion when using the machine as a net- work TWAIN scanner, see TWAIN driver Hel p. v When Binary or Halftone is se lected as the Colors/ Gradations The originals can be scanned us ing combinat ions mark[...]

  • Page 111

    Relationship between Resolution and File Size 101 9 v When Gray Scale is selected as the Colors/ Gradations The originals can be scanned us ing combinat ions marked with m in the table (Original orientation: S ). *1 The scanning size must be manually entered. 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi [...]

  • Page 112

    Appendix 102 9 Relationship between File Type Specified and File Type Used When Sending E-mail The relationship between the file ty pe sp ecified when scanning originals and the file type converted into when sending e-mail or storing f ile s is shown below by scan type. *1 When Gray Scale is used, the file format is converted to JPE G when [ Standa[...]

  • Page 113

    Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored 103 9 Max. Number of Addr esses Which Can Be Specified and Files Which Can Be Stored *1 There is a limitation to the number of addr esses to specify in the following 1-4 case. A The number of addresses to ente r directly for send ing e-mail: 65 B The number of addresses t[...]

  • Page 114

    Appendix 104 9 Troubleshooting This section contains ad vice on what to d o i f y o u h a v e p r oblems scanning an original, or if the network delivery sca nner or e-mail function does not work. Various messages that may appear on th e control panel or client computer are listed, along with ca uses and solution s. When Scanning Is Not Performed a[...]

  • Page 115

    Troubleshooting 105 9 When an Error Message Appe ars on the Control Panel Note r If an error message that is not included in this section appears, turn off the ma i n p ow er s wi t ch of t he ma c hi ne , an d t h en tu r n i t o n ag ai n . I f th e m e ss ag e still appears, note the cont ent of the message and the error number (if listed in the[...]

  • Page 116

    Appendix 106 9 Captured file exceeded max. number of pages per file. Cannot send the scanned data. The maximum number of pages which can be stored as a single file is 1000. Reduce the number of pages and send them again. Connection with LDAP server has failed. Check the server status. A network error has occurred and connection has failed. Try the [...]

  • Page 117

    Troubleshooting 107 9 Exceeded max. number of alphanumeric characters for the path. The maximum number of characters which can be entered for path is 128. Check the number of character you entered, and then en ter it again. Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files. The number of files[...]

  • Page 118

    Appendix 108 9 Memory is full. Cannot scan. The scanned data will be deleted. Because of insufficient hard disk space, the first page could not be scanned. Try one of the following measures: • Wait for a while, and then retry the scan operation. • Reduce the scan area or scanning resolution. • D elete unneeded stored files. Memory is full. Pr[...]

  • Page 119

    Troubleshooting 109 9 Selected file is currently in use. Cannot change user name. The user name of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled. Selected file is currently in use. Cannot delete it. A fi[...]

  • Page 120

    Appendix 110 9 When an Error Message Appear s on the Client Computer This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used. Note r If an error message that is not containe d in this section appears, turn off the ma i n p ow er s wi t ch of t he ma c hi ne , an d[...]

  • Page 121

    Troubleshooting 111 9 [ Cannot find the scanner. Check if the scanner main power is on. ] • Chec k whether the main power switch of the machine is turned off . • Check whether the machine is c onnect- ed to the network correctly. • Deselect the personal firewall function of the client computers. [ Cannot specify any more scanning area. ] The [...]

  • Page 122

    Appendix 112 9 [ Invalid Winsock version. Please use versio n 1.1 or high- er. ] Install the operating system of the compu- ter or copy Winsock from the operating system CD-ROM. [ No response from the scann er. ] • Check whether the machine is connect- ed to the network correctly. • The network is cr owded. Wait for a while, and then try to rec[...]

  • Page 123

    Specifications 113 9 Specifications Scan method Flatbed scanning Scan speed • E-mail/Scan to Folder/Network Delivery Scanner 51 pages/minute [Scan size: A4 R , Scan type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On (MH)] • TWAIN Scanner 46 pages/minute [Size: A4 R , Mode: Standard, Resolu- tion: 200 dpi, Compression ([...]

  • Page 124

    114 INDEX A Automatic Tilt Correction , 98 Auto run program , 25 C Checking t he status of delive ry , 94 { Check Modes } key , 8 { Clear Modes } key , 8 { Clear/Stop } key , 9 Compression (Black & White) , 21 Compression (Gray Scale) , 21 D Default Scan Settings , 16 DeskTopBinder V2 Lite , 29 , 31 , 95 Destination List Display Priority 1 , 20[...]

  • Page 125

    115 R Relationship be tween File Type Specified and File Type Used When Sending E-mail , 102 Relationship between resolution and file size , 99 Resolution , 16 S Save , 97 Scanner Features , 13 Scanning mode registration , 98 Scanning originals , 96 Scanning Originals in S everal Times , 42 ScanRouter V2 Lite , 32 Scan Settings , 13 , 16 Scan size [...]

  • Page 126

    116 EN USA B654-8707[...]