Canon 3530 manuel d'utilisation

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Un bon manuel d’utilisation

Les règles imposent au revendeur l'obligation de fournir à l'acheteur, avec des marchandises, le manuel d’utilisation Canon 3530. Le manque du manuel d’utilisation ou les informations incorrectes fournies au consommateur sont à la base d'une plainte pour non-conformité du dispositif avec le contrat. Conformément à la loi, l’inclusion du manuel d’utilisation sous une forme autre que le papier est autorisée, ce qui est souvent utilisé récemment, en incluant la forme graphique ou électronique du manuel Canon 3530 ou les vidéos d'instruction pour les utilisateurs. La condition est son caractère lisible et compréhensible.

Qu'est ce que le manuel d’utilisation?

Le mot vient du latin "Instructio", à savoir organiser. Ainsi, le manuel d’utilisation Canon 3530 décrit les étapes de la procédure. Le but du manuel d’utilisation est d’instruire, de faciliter le démarrage, l'utilisation de l'équipement ou l'exécution des actions spécifiques. Le manuel d’utilisation est une collection d'informations sur l'objet/service, une indice.

Malheureusement, peu d'utilisateurs prennent le temps de lire le manuel d’utilisation, et un bon manuel permet non seulement d’apprendre à connaître un certain nombre de fonctionnalités supplémentaires du dispositif acheté, mais aussi éviter la majorité des défaillances.

Donc, ce qui devrait contenir le manuel parfait?

Tout d'abord, le manuel d’utilisation Canon 3530 devrait contenir:
- informations sur les caractéristiques techniques du dispositif Canon 3530
- nom du fabricant et année de fabrication Canon 3530
- instructions d'utilisation, de réglage et d’entretien de l'équipement Canon 3530
- signes de sécurité et attestations confirmant la conformité avec les normes pertinentes

Pourquoi nous ne lisons pas les manuels d’utilisation?

Habituellement, cela est dû au manque de temps et de certitude quant à la fonctionnalité spécifique de l'équipement acheté. Malheureusement, la connexion et le démarrage Canon 3530 ne suffisent pas. Le manuel d’utilisation contient un certain nombre de lignes directrices concernant les fonctionnalités spécifiques, la sécurité, les méthodes d'entretien (même les moyens qui doivent être utilisés), les défauts possibles Canon 3530 et les moyens de résoudre des problèmes communs lors de l'utilisation. Enfin, le manuel contient les coordonnées du service Canon en l'absence de l'efficacité des solutions proposées. Actuellement, les manuels d’utilisation sous la forme d'animations intéressantes et de vidéos pédagogiques qui sont meilleurs que la brochure, sont très populaires. Ce type de manuel permet à l'utilisateur de voir toute la vidéo d'instruction sans sauter les spécifications et les descriptions techniques compliquées Canon 3530, comme c’est le cas pour la version papier.

Pourquoi lire le manuel d’utilisation?

Tout d'abord, il contient la réponse sur la structure, les possibilités du dispositif Canon 3530, l'utilisation de divers accessoires et une gamme d'informations pour profiter pleinement de toutes les fonctionnalités et commodités.

Après un achat réussi de l’équipement/dispositif, prenez un moment pour vous familiariser avec toutes les parties du manuel d'utilisation Canon 3530. À l'heure actuelle, ils sont soigneusement préparés et traduits pour qu'ils soient non seulement compréhensibles pour les utilisateurs, mais pour qu’ils remplissent leur fonction de base de l'information et d’aide.

Table des matières du manuel d’utilisation

  • Page 1

    Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. ENG Facsimile Guide Facsimile Guide[...]

  • Page 2

    [...]

  • Page 3

    imageRUNNER 3530/2830/2230 Facsimile Guide 0 Ot¯[...]

  • Page 4

    The manuals for this machine are divide d as follo ws. Please refer to them f or detailed i nf ormation . The manuals supplied with optional equipme nt are included in the list bel ow . Depending on th e system configuration and product purchased, some manuals may not be needed. Manuals for the Machine Guides with t his symbol ar e printed manuals.[...]

  • Page 5

    Chapter 1 Introduction to Fax Functio ns Chapter 2 Basic Send and Receiv e Methods Chapter 3 Special Fax Funct ions Chapter 4 Checking/Changing th e Fax Status Chapter 5 Customizing Fax S ettings Chapter 6 System Manager Settings Chapter 7 Printing Communication Report s Chapter 8 T roubleshooting Chapter 9 Appendix Includes the repor t samples, gl[...]

  • Page 6

    iv Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix How T o Use This Manu al . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

  • Page 7

    v Using the Stop K ey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43 Using the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43 Chapter 2 Basic Send and Receive Methods Resolution, Density , and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

  • Page 8

    vi Setting PIN Code Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-35 Setting the PIN Code P osition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38 Dialing with a PIN Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39 Fax Inf ormation Serv[...]

  • Page 9

    vii T wo-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-61 2 On 1 Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-63 Setting Up Memory Bo x es . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-65 Co[...]

  • Page 10

    viii Questions & Ans wer s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 -15 Chapter 9 Appendix Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2 TX Repor t/Error TX Repor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 11

    ix Thank y ou f or pur chasing the Canon imageR UNNER 3530/2830/2 230. Please read this manual thoroughly bef ore opera ting the machine in order to fa miliarize yourself with its capabilities, and to mak e the most of its many functi ons. After reading this manual, store it in a saf e place f or future ref erence . Symbols Used in This Manual The [...]

  • Page 12

    x Keys Used in This Manual The follo wing symbols and key names are a f e w examples of how k e ys to be pressed are e xpressed in this manual: Hereafter , the f ollowing nam e substitutions tak e place: • T ouch P anel Displa y K e ys: [K e y Name] Examples: [Cancel] [Done] • Control P anel K eys: <K ey icon> + (K ey Name) Examples: (Sta[...]

  • Page 13

    xi Displays Used in This Manual Screen shots of the tou ch panel displa y used in this ma nual are tho se take n when the f ollo wing optional equi pment is attached to the image R UNNER 3530: th e F eeder (D ADF-N1), Super G3 F AX Board, UFR II Printer Kit, Finisher-S1, Additional Finisher T ra y-B1, an d Cassette F eeding Unit -Y2. Note that f un[...]

  • Page 14

    xii Illustrations Used in This Manual Illustrat ions used in this man ual are those displa y ed when the imageR UNNER 3530 has the f ollowing optional equipment attached to it: t he F eeder (D ADF-N1), Finisher-S1, Additi onal Finisher T r a y-B1, and Cassette F eedin g Unit-Y2. Abbreviations Used in This Manual In this man ual, product names an d [...]

  • Page 15

    xiii FCC (Federal Communications Commission) This equipment has been tested an d f ound to comply with the limits f or a Class A digital de vice, pursuant to P ar t 15 of the FCC Rules. These limits are designed to provid e reasonab le protection ag ainst harmf ul interf erence when the equ ipment is operate d in a commercial en vironment. Th is eq[...]

  • Page 16

    xiv 3. Order a normal business line from y our teleph one company's b usiness representativ e. The line should be a regular v oice grade line or an equiv alent one. Use one line per unit. DDD (Direct Distance Dial) line -or- IDDD (International Direct Distance Dia l) line if y ou communicate o v erseas NO TE Canon recommends an individual line[...]

  • Page 17

    xv In Case of Equipment Malfunction Should any malfunc tion occur wh ich cannot be corrected by the pr ocedures described in this guide or the Ref erence Gu ide , disconnect the equip ment from the telephone line cab le and disconnect the pow er cord. The telepho ne line cable should not be re connected or t he main pow er s witch tur ned ON until [...]

  • Page 18

    xvi Users in Canada Preinstallation Requirements f or Canon F acsimile Equipment A. Location Supply a suitable table , cabinet, or desk for the machine. See Chapter 9, "Appendix," in the Ref erence Gu ide f or specific dimensions an d weight. B. Or der Information 1. A single telephone line (to uch-tone or rota r y) should be used. (T ouc[...]

  • Page 19

    xvii Notice • This product meets the app licable In dustry Canada technical specifications . • Bef ore installing this equipmen t, users should ensure that it is permissible to be connected to the f acilitie s of the local telecommun ications company . The equipment must also be installed using an acceptab le method of connection. In some cases[...]

  • Page 20

    xviii Utilisation au Canada Conditions à Remplir Préalablement à L'installation d'un Télécopieur Canon A. Emplacement Pré v oir une table , un meub le, ou un b u reau suffisamment solide et de taille appropriée (v oir le chapitr e 9, Anne x e (App endix), du Guide de référence ( Reference Guide ) pour les indications de poids et [...]

  • Page 21

    xix Remar ques • Le présent matériel est conf orme aux spécifications techniques applicab les d'Industrie Canada . • A v ant d'installer cet appare il, l'utilisateur doit s'assure r qu'il est per mis de le connecter à l'équipemen t de la compagnie de télécomm unication locale et doit installer cet appareil e[...]

  • Page 22

    xx Super G3 T rademarks Canon, the Ca non logo and imageR UNNER are trademarks of Canon Inc. Adobe and Adobe Acrob at are tradem arks of Adobe Systems Incorporated. IBM and OS/2 are tr ademarks of International Business Machines Corporation. Microsoft, MS-DOS , Windo ws, and Windows NT ar e registered tr ademarks of Microsoft Corporation in the Uni[...]

  • Page 23

    xxi Disclaimers The inf ormation in this document is subject to change without notice . CANON INC. MAKES NO W ARRANTY OF ANY KIND WITH REGARD T O THIS MA TERIAL, EITHER EXPRESS OR IMPLIED , EXCEPT AS PRO VIDED HEREIN, INCLUDING WITHOUT LI MIT A TION, THEREOF , W ARRANTIE S AS T O MARKET ABILITY , MERCHANT ABILITY , FITNESS FOR A P ARTICULAR PURPOSE[...]

  • Page 24

    xxii[...]

  • Page 25

    1-1 CHAPTER 1 Introduction to Fax Functions This chapter is an introdu ction to the F ax function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the imageR UNNER 3530/2830/2230 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Things Y ou Must Do [...]

  • Page 26

    What This Machine Can Do 1-2 1 Introduction to F ax Functions What This Machine Can Do All the elements y ou will ever need in a digital m ultitasking machine. Super G3 F ax Function This machine's Super G3 fa x function is compatible with most Super G3 fax machines used in o ffice environments. Compared to ordina r y fax machines , Super G3 e[...]

  • Page 27

    What This Machine Can Do 1-3 1 Introduction to F ax Functions Increased Security with Subaddre ss T ransmission This machine's fax function is compatib le with ITU-T (Inter natio nal T elecommunication Union - T elecommunication Standa rdization Sector) standard subaddress features . As long as the remote par ty's fax machine suppor ts su[...]

  • Page 28

    What This Machine Can Do 1-4 1 Introduction to F ax Functions A utomatic Forwardi ng The machine can be set to automatica lly f orward receiv ed fax documents that match the specified forw arding conditions to any destinatio n. A utom atic f orw ardin g can also be set to activate at a specified time. Forward[...]

  • Page 29

    Overview of the imageRUNNER 3530/2830/2230 1-5 1 Introduction to F ax Functions Over view of the imageRUNNER 3530/2830/2230 If y ou press (F AX), the F ax Basic Features screen appears . The F ax function enab les you to scan documents and send them to specified desti nations via f ax. Original Scan Fax Memory Box Group Fax[...]

  • Page 30

    Overview of the imageRUNNER 3530/2830/22 30 1-6 1 Introduction to F ax Functions Fax Basic F eatures Screen The screen on the left, which appears when (F AX) is selected, is called the F ax Basic Features screen. ➞ See p. 2-2 Press to set the resolution, density , and image quality of your document. (See "Resolution, Density , a nd Image Qua[...]

  • Page 31

    Overview of the imageRUNNER 3530/2830/2230 1-7 1 Introduction to F ax Functions ➞ See p. 3-33 Press to send an original or receive a document with an ITU-T standard subad dress and pass word. (See "Sending with a Subaddress," on p. 3-33 .) ➞ See p. 3-41 Press to dial f ax info r mation ser vices. (See "F ax Information Ser vices,[...]

  • Page 32

    Overview of the imageRUNNER 3530/2830/22 30 1-8 1 Introduction to F ax Functions Special Features Screen When you press [Special F eatures] on the F ax Basic Features screen, the Special Features screen appears, and displays special modes av ailab le for f acsimile processing. K e ys which hav e an arrow ( ) indicate that more modes can be set when[...]

  • Page 33

    Overview of the imageRUNNER 3530/2830/2230 1-9 1 Introduction to F ax Functions ➞ See p. 3-15 Press to select a sender's name, which wil l appear at the top of e very document you send, instead of the uni t's name. (See "Setting the Sender's Name as the T erminal ID," on p. 3-15 .) ➞ See p. 3-17 Press to set the Receivi[...]

  • Page 34

    Things You Must Do Before Using This Machine 1-10 1 Introduction to F ax Functions Things Y ou Must Do Before Using This Machine This section describes the impor tant setting registr ations and pro cedures that m ust be done bef o re the machine is used f or sending oper ations . According to recent amendments to the FCC (F ederal Commun ications C[...]

  • Page 35

    Things You Must Do Before Using This Machine 1-11 1 Introduction to F ax Functions • Date and Time - The da te and time of the transmissio n are recorded. • F ax Number - Y our mach ine's fax n umber is record ed. • Sender's Name (TTI (T ransmit T e rmin al Identification)) - The name registered as the sende r's name is recorde[...]

  • Page 36

    Things You Must Do Before Using This Machine 1-12 1 Introduction to F ax Functions Selecting the T ype of T elephone Line Set the type of telepho ne line that is connected t o the machine . If y ou are not sure what type of te lephone line y ou ha v e , check with your local telephone compan y . T o operate the F ax function, y ou mu st kno w if th[...]

  • Page 37

    Things You Must Do Before Using This Machine 1-13 1 Introduction to F ax Functions 2 Press [User Settings]. 3 Press [ ▼ ] or [ ▲ ] until [T el Line T ype] appears ➞ press [T el Line Ty p e ] .[...]

  • Page 38

    Things You Must Do Before Using This Machine 1-14 1 Introduction to F ax Functions 4 Select the type of telephone line ➞ press [OK]. If you do not kno w the telephone line type, call you r local telephone service provider for details. The selected mode is set. 5 Press [Done] repeatedly until the F ax Basic Features screen appears . Setting the Cu[...]

  • Page 39

    Things You Must Do Before Using This Machine 1-15 1 Introduction to F ax Functions 1 Press (Additional Functions) ➞ [Timer Settings]. 2 Press [Date & Time Settings].[...]

  • Page 40

    Things You Must Do Before Using This Machine 1-16 1 Introduction to F ax Functions 3 Enter the current date (month, da y , year) and time using - (numeric ke ys). Enter the month and the day using fo ur digits (including zeros). Enter all four digits of the year , and the time in 24-hour notation, as four digits (including zeros) without a space. N[...]

  • Page 41

    Things You Must Do Before Using This Machine 1-17 1 Introduction to F ax Functions NO TE • The def ault setting is 'GMT -5:00'. • If the desired time zone is not displa y ed, press [ ▼ ] or [ ▲ ] to scroll through the list. ● If y ou are setting Daylight Sa ving Time: ❑ Press [Da ylightSaving Time Settings] ➞ [On] ➞ [Star [...]

  • Page 42

    Things You Must Do Before Using This Machine 1-18 1 Introduction to F ax Functions ❑ Press [End Date] ➞ select the mon th, day , and time at which Daylight Saving Time ends ➞ press [OK]. ❑ Press [OK]. NO TE • If you set Da ylight Sa ving Time, the machine automatically sets the standa rd time of the machine one hour forw ard at the specif[...]

  • Page 43

    Things You Must Do Before Using This Machine 1-19 1 Introduction to F ax Functions 5 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . Registering Y our Machine's Fax Number Y o u must store your machine's f ax number . Th is number is printe d on the top of e v ery document y ou send to the recipi ent. Y our machin[...]

  • Page 44

    Things You Must Do Before Using This Machine 1-20 1 Introduction to F ax Functions 3 Enter the unit's telephone n umber using - (numeric ke ys) ➞ press [OK]. Details of each item are shown below . Y ou can enter up to 20 digits for the fax number . The selected mode is set. NO TE If you mak e a mistake when en tering the number , press (Clea[...]

  • Page 45

    Things You Must Do Before Using This Machine 1-21 1 Introduction to F ax Functions Registering Sender Names Y ou can register any name as the se nder's name , such as the section or depar tment's name , or an individual's nam e. If each user regist ers their pe rsonal name as a sender na me, they can select their sender name (to repl[...]

  • Page 46

    Things You Must Do Before Using This Machine 1-22 1 Introduction to F ax Functions 3 Select the number under whic h y ou want to register the sender's name ➞ press [Register]. Y ou can store up to 99 sender names (01 to 99). If the desired number is not displayed, press [ ▼ ] or [ ▲ ] to scr oll to the desir ed number . Y ou can also ent[...]

  • Page 47

    Things You Must Do Before Using This Machine 1-23 1 Introduction to F ax Functions NO TE • For instructions on entering characters, see Chapter 2, "Basic Operations ," in the Ref erence Guide . • T o delete all of the entered characters, press (Clear). 5 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . Register[...]

  • Page 48

    Things You Must Do Before Using This Machine 1-24 1 Introduction to F ax Functions 2 Press [Unit Name]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Enter a name ➞ press [OK]. Y ou can enter up to 24 chara cters for the unit's name. T o cancel registering the unit's name,[...]

  • Page 49

    Things You Must Do Before Using This Machine 1-25 1 Introduction to F ax Functions 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .[...]

  • Page 50

    Flow of Sending Operations 1-26 1 Introduction to F ax Functions Flow of Sending Operations This section describes the flo w of basic sending oper ations. NO TE • Bef ore using the F ax function, i t is useful to read the follo wing topics: - Main pow er and control panel pow er (See Chapter 1, "Bef ore Y ou Star t Using This Machine," [...]

  • Page 51

    Flow of Sending Operations 1-27 1 Introduction to F ax Functions ● If the messa ge <Enter the Department ID and P ass wo rd usi ng the numeric k eys.> appear s: ❑ Press [Depar tment ID] ➞ enter the Depar tment ID using - (numeri c ke ys). ❑ Press [P ass word] ➞ enter the passw ord using - (numeric ke ys). ❑ Press (ID). The Basic F[...]

  • Page 52

    Flow of Sending Operations 1-28 1 Introduction to F ax Functions 3 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p. 1-34. 4 Specify the basic fax settings on the F ax Basic Features screen. NO TE F rom the F ax Basic Features sc reen, you can spec ify the sending method (Direct, Spee[...]

  • Page 53

    Flow of Sending Operations 1-29 1 Introduction to F ax Functions 5 Specify the desired fax modes on the Special Features scre en. ❑ Press [Special Features]. ❑ Press the desired mode key to set the mode ➞ press [Done] repea tedly until the F ax Basic Features screen appears. For more information on the availabl e functions on the Special Feat[...]

  • Page 54

    Flow of Sending Operations 1-30 1 Introduction to F ax Functions ● If a destination is stored in the Ad dress Book: ❑ Press [Address Book] ➞ select the desired destination. (Se e "Address Book," on p . 2-19.) ● If a destinati on is not stored in the Add ress Book: ❑ Enter the desired desti nation using - (numeric keys). (See &qu[...]

  • Page 55

    Flow of Sending Operations 1-31 1 Introduction to F ax Functions ● If a destinati on is stored in the On e-T ouch Speed Dialin g Directory: ❑ Press [Coded Dialing] ➞ enter the three digi t one-touch button code using - (numeric keys). (See "Coded Speed Dialing," on p. 2-24.) 7 Press (Start). 1 2 3 4 5 6 7 8 9 0[...]

  • Page 56

    Flow of Sending Operations 1-32 1 Introduction to F ax Functions If the following screen is displayed, follow the instructions on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts. The scanned data is sent to the specifie d destination when scann ing is complete. IMPOR T ANT [...]

  • Page 57

    Flow of Sending Operations 1-33 1 Introduction to F ax Functions 10 If the optional Car d Reader-C1 is attache d, remo ve the contr ol car d. NO TE For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Ref erence Guide . 11 If Department ID Management is set, press (ID). NO TE For instructions [...]

  • Page 58

    Placing Originals 1-34 1 Introduction to F ax Functions Placing Originals Place your originals on the plat en glass or into the optional f eeder , depending on the size and typ e of the original, and the send settings th at y ou hav e specified. ■ Platen Gla ss Place the or iginals on the platen glass when scannin g bound ori ginals (such as book[...]

  • Page 59

    Placing Originals 1- 35 1 Introduction to F ax Functions Orientation Y ou can place an original either v ertically or horizontally . Alwa ys align the t op edge of y our original with the back edge of the platen gla ss (by the arro w in the top left corner) or the bac k edge of th e f eeder . Platen Gla ss V er tical Placemen t Horizontal Placement[...]

  • Page 60

    Placing Originals 1-36 1 Introduction to F ax Functions NO TE • If the top edge of the original is not aligned with the bac k edge of the platen glass (b y the arrow in the top left corner), your original may not be scanned correctly , depending on the scan and send modes that y ou ha v e set. • Originals of the fo llowing siz es can be placed [...]

  • Page 61

    Placing Originals 1- 37 1 Introduction to F ax Functions 2 Place y our originals fa ce down. The surf ace of the original tha t you want to scan must be placed face do wn. Align the top edge of your original with t he back edge of the platen glass (by the arrow in t he top left corner). Place books and other bound originals on the pl aten glass in [...]

  • Page 62

    Placing Originals 1-38 1 Introduction to F ax Functions 3 Gently c lose the f eeder/platen co ver . CA UTION • Close the feeder/platen cover gently to a v oid catching your hands, a s this may resu lt in per sonal inju ry . • Do not press down har d on the feeder /platen cover when using the platen glass to scan thick books. Doing so ma y damag[...]

  • Page 63

    Placing Originals 1- 39 1 Introduction to F ax Functions • The size of STMT and STMTR originals cannot be detected. After pressing (Star t), follo w the instructions on the screen to specify the original size . Y ou can also manually select the paper siz e. Feeder (DADF-N1) (Optional) Y ou should use the f eeder when y ou wa nt to scan se v er al[...]

  • Page 64

    Placing Originals 1-40 1 Introduction to F ax Functions • If the same original is fed through the f eeder repeatedly , the or iginal ma y f old or become creased, and mak e feed ing impossib le. Limit repeated f eeding to a maximum of 30 times (this number v aries, depending on the type and quality of the original). • If the feeder rollers are [...]

  • Page 65

    Placing Originals 1- 41 1 Introduction to F ax Functions For instructions on cleanin g the original scanning area, see Chapter 7 , "Routine Maintenance," in the Reference Guide . IMPOR T ANT • Do not add or remo v e originals while they are being sca nned. • When scanning is complete, remo v e the originals from the original output ar[...]

  • Page 66

    Canceling a Job 1-42 1 Introduction to F ax Functions Canceling a Job Y ou can cancel a fax job using the touch panel displa y , System Monitor screen, or by pr essing (Stop) on the co ntrol panel. Using the T ouch Panel Display Y ou can cancel a fax job b y pressing [Cancel], wh ile the job is being scanned. 1 Press [Cancel] on the pop-up screen t[...]

  • Page 67

    Canceling a Job 1- 43 1 Introduction to F ax Functions Using the Stop Key Y ou can cancel a send job by pressing (Stop) , while the job is being scanned. 1 Press (Stop). The send job is canceled. 2 Remove y our originals. Using the System Monitor Screen Y ou can cancel a send job while it is waiting to be pr ocessed, or while it is being sent. 1 Pr[...]

  • Page 68

    Canceling a Job 1-44 1 Introduction to F ax Functions 2 Press [Fax ]. 3 Select [TX Job Status] or [RX Job Status].[...]

  • Page 69

    Canceling a Job 1- 45 1 Introduction to F ax Functions 4 Select the fax job that y ou want to cancel ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list. Y ou cannot select multiple jobs and cance l them all at once. Select and cancel one job at a ti me. If a job is in the pro[...]

  • Page 70

    Canceling a Job 1-46 1 Introduction to F ax Functions ● T o cancel a Sequential Br oadcast : ❑ Select the Sequential Broadcast jo b to be canceled ➞ pre ss [Details] ➞ [Broadcast List] to verify the destinations of the fa x job . ❑ Press [Done] repeatedly unt il the Status screen appears ➞ press [Cancel]. ❑ Press [All] or [Only One]. [...]

  • Page 71

    Canceling a Job 1- 47 1 Introduction to F ax Functions 6 Press [Done]. The display returns to the F ax Basic F eatures screen .[...]

  • Page 72

    Canceling a Job 1-48 1 Introduction to F ax Functions[...]

  • Page 73

    2-1 CHAPTER 2 Basic Send and Receive Methods This chapter descr ibes the basic me th ods for sending and receiving documents. Resolution, Density , and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 74

    Resolution, Density, and Image Quality 2-2 2 Basic Send and Receive Methods Resolution, Density , and Image Quality T o ensur e that a rece ived f ax document is eas y to read, s et the resolut ion, dens ity , and image quality to mat ch the originals y ou are sending. NO TE • Y ou can store the most frequently used resolution, density , and imag[...]

  • Page 75

    Resolution, Density, and Image Quality 2-3 2 Basic Send and Receive Methods NO TE • If you are using the Ultra Fine mode with the Image Quality mode set to 'Photo', transmi ssion may be slow . • If the recipient's machine does not suppor t the Super Fine or Ultra Fine mode, the document is sent at the set resolution of the recipi[...]

  • Page 76

    Resolution, Density, and Image Quality 2-4 2 Basic Send and Receive Methods 2 Select the resolution, density , and image quality of the document y ou are sending ➞ press [Done]. The selected mode is set, and the display returns to the F ax Basic F eatures screen. 3 Specify the destination ➞ press (Star t). For more information on specifying the[...]

  • Page 77

    Sending Methods 2-5 2 Basic Send and Receive Methods Sending Methods This section describes the methods and adv antages of Memor y Sending and Direct Sending. It also describes how to stamp sent or scanned originals. NO TE If a paper jam occurs in the optional feeder while the original is being scanned, transmission is canceled. T ry scanning again[...]

  • Page 78

    Sending Methods 2-6 2 Basic Send and Receive Methods 1 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p. 1-34. 2 Select the desired send settings. For instructions on selecting the send settings, see: • "Resolution, Density , and Image Quality," on p. 2-2 • "Stampin[...]

  • Page 79

    Sending Methods 2-7 2 Basic Send and Receive Methods T o change the document size from the pop-up scr een that appears while the machine is scanning, press [Document Size] ➞ select the document's size ➞ press [OK]. T o change the resolution, density , and image qu ality of t he document while the machine is scanning, press [Resolution/ Den[...]

  • Page 80

    Sending Methods 2-8 2 Basic Send and Receive Methods During transmission, the transaction number , desti nation's telephone number , and page number currently being sent, are display ed in the Job Monitor a rea. NO TE • T o cancel scanning, press [Cancel] on the touch panel displa y or (Stop) on the control panel. • The av ailab le memory [...]

  • Page 81

    Sending Methods 2-9 2 Basic Send and Receive Methods IMPOR T ANT • Y ou can directly send a document of two or more page s only when using the f eeder . Y ou can only send one page at a time when you plac e your original on the platen glass. • Y ou can specify only one destination at a time when using Direct Sending. • If an error occurs or y[...]

  • Page 82

    Sending Methods 2-10 2 Basic Send and Receive Methods 4 Specify the destination. For instructions on specifying the destinat io n, see "Dialing Methods," on p. 2-16. 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When [...]

  • Page 83

    Sending Methods 2-11 2 Basic Send and Receive Methods 1 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p. 1-34. 2 Make sure that the mac hine is read y to send.[...]

  • Page 84

    Sending Methods 2-12 2 Basic Send and Receive Methods 3 Press [On-hook]. Y ou shou ld hear the dial tone . 4 Specify the destination using - (num eric keys) or b y pressing [One-touch Dialing]. Y ou can e nter an extension numbe r after dialing the fax number .[...]

  • Page 85

    Sending Methods 2-13 2 Basic Send and Receive Methods Details of each item are shown below . NO TE • Y ou can change settings f or Resolution, Density , and Image Quality before yo u star t sending. (See "Resolution, Density , and Image Quality," on p . 2-2). • T o cancel Manual Sendi ng, pr ess [En d]. 5 When y ou hear the other part[...]

  • Page 86

    Sending Methods 2-14 2 Basic Send and Receive Methods Stamping Originals The machine can print a stamp (appr o ximately 1 /8" (3 mm) in diameter ) on the front side of scanned originals . IMPOR T ANT • The Stamp mode cannot be used with the Document Size (Other Size) mode . • The Stamp mode cannot be used when sending a f ax document in th[...]

  • Page 87

    Sending Methods 2-15 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ press [Stamp]. A check mark ( ) appears in the box to the left of [Stamp]. NO TE T o cancel the Stamp mode, press [Stamp] again. 3 Specify the destination ➞ press (Star t). Scanning star ts. A stamp mark ( ) appears on the or iginal. NO TE • For [...]

  • Page 88

    Dialing Methods 2-16 2 Basic Send and Receive Methods Dialing Methods This machine pro vides y ou with f our w a ys to specify the f ax destination: ■ Using the Numeri c Ke ys Y ou can specify one or more destinations using - (numeri c ke ys). ■ Redialing Y ou can specify the last destination that was dialed with - (numeric ke ys) b y pressing [...]

  • Page 89

    Dialing Methods 2-17 2 Basic Send and Receive Methods 2 Make sure the machine is read y to send ➞ enter the recipient's fax number using - (n umeric keys). Details of each item are shown below . IMPOR T ANT Y ou cannot inser t a pause at the beginning of a number . NO TE • Y ou can enter a maximum of 120 char acters f or the f ax number . [...]

  • Page 90

    Dialing Methods 2-18 2 Basic Send and Receive Methods 3 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts, and the document is sent to the speci fied destination. Redialing Re[...]

  • Page 91

    Dialing Methods 2-19 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ press [Redial]. The number that you last dialed using the numeric ke ys is displa yed in the Job Monitor area. 3 Press (Start). If the original is placed on the platen gla ss, fol low the instructions that a ppear on the touch panel display ➞ press[...]

  • Page 92

    Dialing Methods 2-20 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ press [Address Book] ➞ select the destination. ● If y ou want to select the destination using use the One-T ouch Speed Dialing ke ys: ❑ Press [ ] (Inde x) Index[...]

  • Page 93

    Dialing Methods 2-21 2 Basic Send and Receive Methods ❑ Select the in de x where the desire d destinatio n is stored . NO TE If the desired destination is not displa yed, press [ ▼ ] or [ ▲ ] to scroll through the list. ❑ Select the destination ➞ press [Done]. NO TE • If you w ant to specify other destinations from the Address Book, rep[...]

  • Page 94

    Dialing Methods 2-22 2 Basic Send and Receive Methods ● If you want to select a destinat ion in alphabetical order: ❑ Press [Alphabetic Order] ➞ [STU]. NO TE The T oronto Office is used as an example f or this procedure . ❑ Press [T].[...]

  • Page 95

    Dialing Methods 2-23 2 Basic Send and Receive Methods ❑ Select the desired destination ➞ press [Done]. NO TE • If the desired destination is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired destination. • T o display the One-T ouch Speed Dialing k eys , press [Inde x Order]. • If you w ant to select other destinations in [...]

  • Page 96

    Dialing Methods 2-24 2 Basic Send and Receive Methods Coded Speed Dialing Coded speed dialing en ables y ou to star t a documen t transmissio n by pressin g [Coded Dialing] f ollo wed b y a three dig it code. All coded speed dialing numbers must be stor ed in the Address Book bef orehand. This enab les y ou to dial other coded speed dialing n umber[...]

  • Page 97

    Dialing Methods 2-25 2 Basic Send and Receive Methods 3 Enter the desired three digit coded speed dialin g number (001 to 200) using - (numeric keys). If you want to specify other coded speed di aling numbers, repeat steps 1 to 3. (See "Group Dialing," on p. 2-26.) The fax n umber and name of the selected destination appear on the touch p[...]

  • Page 98

    Dialing Methods 2-26 2 Basic Send and Receive Methods 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts, and the document is sent to the speci fied destination. Group Dialin[...]

  • Page 99

    Dialing Methods 2-27 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ specify the group destination. ❑ Press [Address Book]. ❑ Press the one-touch speed dialing ke y c ontaining the de stinations for the group dial ➞ press [Done]. T o specify two or more gr oups, select all of the desired one-touch speed dialing [...]

  • Page 100

    Dialing Methods 2-28 2 Basic Send and Receive Methods 3 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts, and the document is sent to the speci fied destination.[...]

  • Page 101

    Receiving Print Jobs and Fax Documents 2-29 2 Basic Send and Receive Methods Receiving Print Jobs and Fax Documents ■ Receiving Pr int Jobs The machine receives and prints pri nt jobs sent from a computer . ■ Receiving F ax Documen ts Y ou can automatically f orw ard re ceived f ax documents to spec ified destinations. F or more information on [...]

  • Page 102

    Receiving Print Jobs and Fax Documents 2-30 2 Basic Send and Receive Methods 2 When document reception is complete, the Pr ocessing/Data indicator on the contr ol panel maintains a ste ady green l ight. This indicates that documents are stored in memory . NO TE • The Processing/Data indicator flash es or maintains a steady green light e ven when [...]

  • Page 103

    Receiving Print Jobs and Fax Documents 2-31 2 Basic Send and Receive Methods Receiving Documents into Memor y If Memor y Lock Settings in Communications Settings in Sys tem Settings (f rom the Additional Functions screen ) is set to 'On', receiv ed documents are stored in memory instead of being printed. F ollow the pr ocedure belo w to m[...]

  • Page 104

    Receiving Print Jobs and Fax Documents 2-32 2 Basic Send and Receive Methods 2 Press [On] under <Memory Lock>. If the Memory Lock timer is set, the specified day of the week and time are displayed. (See "Sa ving Received Documents i n Memory," on p. 6-7.) If an RX password has been set, enter t he password using - (numeric keys) ➞[...]

  • Page 105

    Receiving Print Jobs and Fax Documents 2-33 2 Basic Send and Receive Methods For warding Received Documents If Forw ard Settings in Communications Settin gs in System Settings (from the Additional Functions scre en) is set to 'On', receiv ed documents are forw arded t o a destination that has been registered in the machine bef oreh and. F[...]

  • Page 106

    Receiving Print Jobs and Fax Documents 2-34 2 Basic Send and Receive Methods 3 Press [Done] repeatedly until the F ax Basic Features screen appears . The received documents are f orwarded to the specified destination. NO TE Y ou can set whether to print received documents that ha v e been f orwarded to this machine. (See "A utomatic Forw ardin[...]

  • Page 107

    Available Paper Sizes 2- 35 2 Basic Send and Receive Methods A vailable Paper Sizes When receiv ed documents ar e printed, the y are printed from the paper dr a wer that has the sa me size paper as the received documen t. If paper of the corr ect size is not a v ailab le, the machine aut omatically selects a diff erent p aper size in the f ollowin [...]

  • Page 108

    Available Paper Sizes 2-36 2 Basic Send and Receive Methods[...]

  • Page 109

    3-1 CHAPTER 3 Special Fax Functions This chapter descr ibes special fax sending and receiving fe atures. Dela ying a Send Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Memory Box es . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 110

    Delaying a Send Job 3-2 3 Special F ax Functions Delaying a Send Job The Dela y ed Send mode enab les y ou to store a se nd job in memory , and hav e it sent at a la ter time . NO TE • Y ou can reserve u p to 64 f ax jobs f or dela y ed sending. H ow ev er, the actual nu mber of jobs that can be reser v ed ma y be f ew er than 64, if multiple doc[...]

  • Page 111

    Delaying a Send Job 3-3 3 Special F ax Functions 2 Press [Delay ed TX]. 3 Enter the send time using - (numeric ke ys). Enter all four digits of the time (including zeros), using 24-hour notation. If you set a time earlier than the current time, the document will be sent at that time on the next day . NO TE If you mak e a mistake when en tering the [...]

  • Page 112

    Delaying a Send Job 3-4 3 Special F ax Functions 4 Press [OK] ➞ [Done]. The display returns to the F ax Basic F eatures screen. 5 Specify the destination ➞ press (Star t). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is compl[...]

  • Page 113

    Memory Boxes 3-5 3 Special F ax Functions Memor y Boxes Memory box es e nable y ou to store scanned or receiv ed documents . The main adv antage to using m emor y bo x es f or sending and receiving is that y ou can handle all transmissions wit h ITU-T pass wo rds and subaddresses . There are three ty pes of memory box es: Confidential, Rela y , and[...]

  • Page 114

    Memory Boxes 3-6 3 Special F ax Functions ■ Relay Memory Box Relay Memor y Box is used to send documents that hav e been received in this machine to sev eral destin ations. When you use a Relay Memory Box, a remote f ax machine sends a do cument ov er a long distance to ano ther fax machine called the relay unit (f or e xample, this machine). Aft[...]

  • Page 115

    Memory Boxes 3-7 3 Special F ax Functions ■ Batch Sending Memory Bo x A Batch Sending Memor y Box is used to send documents that's are not urgent to specific destinations at a specified time. Batch sending enables y ou to send se ver al documents at one time, reducing the time it takes to send the documents and transmission costs . Y ou can [...]

  • Page 116

    Using a Memory Box 3-8 3 Special F ax Functions Using a Memor y Box A memor y bo x enab les y ou to set up an ITU-T sub address and pass word, and use advanced f eatures, such as confidential send ing and relay sending, with another f ax machine th at suppor ts ITU-T stan dard subaddre ss/pass wo rd tran sactions. A memor y bo x is a location in t [...]

  • Page 117

    Using a Memory Box 3-9 3 Special F ax Functions 2 Press [Memory Inbo x]. The Memor y In box screen is displa yed. 3 Select the desired memory bo x number . If the desire d memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list. If you enter the memory box number usin g - (numeric keys), make sure to enter a two digit numbe[...]

  • Page 118

    Using a Memory Box 3-10 3 Special F ax Functions NO TE • If a document is stored in a memory box, that memory bo x is displa y ed with the documents icon ( ). • If a memory box is se t with a pass word, a lock ed icon ( ) is displa yed ne xt to the icon of that memor y box. • If you mak e a mistake when s electing a memor y bo x, press [Done][...]

  • Page 119

    Using a Memory Box 3- 11 3 Special F ax Functions Y ou can specify th e following scan settings when you scan origina ls into a memory box: • Resolution/Density/Image Quality (See "Res olution, Density , and Image Quality," on p. 2-2.) • Document Size (See "Docum ent Size ," on p. 3-21.) • T wo -Sided Scanning (See "F[...]

  • Page 120

    Using a Memory Box 3-12 3 Special F ax Functions 2 Select the desired memory bo x number c ontaining the documents y ou want to print or erase. If the desire d memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list. If you enter the memory box number usin g - (numeric keys), make sure to enter a two digit number ➞ press [...]

  • Page 121

    Using a Memory Box 3- 13 3 Special F ax Functions 3 Select the document that y ou want to print or erase . If the desired document is not displayed, press [ ▼ ] or [ ▲ ] to scr oll through the list. NO TE • T o cancel a selection, press the selected document again. • Y ou can select only one document to print or erase at a time. ● T o pri[...]

  • Page 122

    Using a Memory Box 3-14 3 Special F ax Functions ● T o erase a document: ❑ Press [Erase] ➞ [Y es]. If you do not want to erase t he selected document, press [No]. The selected document is erased. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .[...]

  • Page 123

    Setting the Sender's Name as the Terminal ID 3-15 3 Special F ax Functions Setting the Sender's Name as the T erminal ID If a sender's name is stor ed and selected, th e sender's name is pr inted in the sender infor mation area on the doc ument, inst ead of the unit's name. Y ou can register up to 99 sender na mes. F or mor[...]

  • Page 124

    Setting the Sender's Name as the Terminal ID 3-16 3 Special F ax Functions 2 Select the sender's name ➞ press [OK]. If the des ire d sender n ame is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired name. Y ou can also enter and specify the number of the sender's name using - (numeric keys). If you select [00] from [...]

  • Page 125

    Changing the Reception Mode 3- 17 3 Special F ax Functions Changing the Reception Mode The machine automatically receiv es and prints documents. How e v er , if yo u use the Memory Lock or F orw ard mode , yo u can set the machine to rece ive a document temporarily in memory or forw ard it to another machine at a specified ti me. The set RX mode ap[...]

  • Page 126

    Changing the Reception Mode 3-18 3 Special F ax Functions 1 Press [Special Features] ➞ [RX Mode]. 2 Select [On] or [Off] f or <Memory Lock> and/or <Forward> . If a password has been set for the Memory Lock or Forward mode, enter the password using - (numeric keys) ➞ press [OK]. The screen retur ns to the RX Mode screen. NO TE For in[...]

  • Page 127

    Faxing Two-Sided Originals 3-19 3 Special F ax Functions Faxing T wo-Sided Originals Y o u can set the machine to automatically tu r n ov er two-sided or iginals th at are placed in the f eeder , and scan each side separ ately . IMPOR T ANT • The 2 1-sided mode is av ailable only if the optional Feeder (D ADF-N1) is attached. • The 2 1-sided mo[...]

  • Page 128

    Faxing Two-Sided Originals 3-20 3 Special F ax Functions 4 Specify the destination ➞ press (Star t). For more information on specifying the de sti nation, see "Dialing Methods," on p. 2-16. Scanning star ts. The scanned data is sent to the specifie d destination when scanning is complete. NO TE • T o cancel this setting, press [Specia[...]

  • Page 129

    Document Size 3-21 3 Special F ax Functions Document Size Y ou can manually specify the document siz e when the machine cannot detect the paper size automatically , such as when scanning tr ansparencies . IMPOR T ANT • Y ou cannot select [A uto] when scanning the f ollo wing types of originals. Specify the size of these documents manually . - Non[...]

  • Page 130

    Document Size 3-22 3 Special F ax Functions Specifying the Document Size 1 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p. 1-34. 2 Press [Special Features] ➞ [Document Size]. 3 Select the document size. ● If y ou want to scan a standa rd documen t size: ❑ Select the desired do[...]

  • Page 131

    Document Size 3-23 3 Special F ax Functions NO TE • T o select an A or B ser ies paper size, press [A/B-size]. • If you w ant to scan originals longer than 17" (432 mm), press [Long Original ]. The maximum length of originals that you can scan is 24 7/8" (630 mm). ● If y ou want to scan a registere d document size: ❑ Press [Other [...]

  • Page 132

    Document Size 3-24 3 Special F ax Functions 4 Press [OK] ➞ [Done]. The selected document size is set, and the display returns to the F ax Basic F eatures screen. 5 Specify the destination ➞ press (Star t). For more information on specifying the de sti nation, see "Dialing Methods," on p. 2-16. If the original is placed on the platen g[...]

  • Page 133

    Document Size 3-25 3 Special F ax Functions Registering the Document Size 1 Press [Special Features] ➞ [Document Size]. 2 Press [Other Size].[...]

  • Page 134

    Document Size 3-26 3 Special F ax Functions 3 Press [Register Size]. 4 Press [Registered Size 1] or [Registered Size 2] ➞ press [-] or [+] to specify the document size. ❑ Press [X] (horizontal axis) ➞ press [-] or [+] to specify a v alue. ❑ Press [Y] (vertical axis) ➞ press [-] or [+] to specify a value. ❑ Press [OK]. The document size [...]

  • Page 135

    Document Size 3-27 3 Special F ax Functions NO TE • If you register a ne w document siz e in a k e y that already has a document siz e stored in it, the new document siz e ov erwrites the previously registered docume nt size . • If you scan a registered document siz e , the scanned image is not rotated automatically . • Y ou can also use - ( [...]

  • Page 136

    Changing the Zoom Ratio 3-28 3 Special F ax Functions Changing the Zoom Ratio Y o u can set the machine to adjust the zoom ratio aut omatically , or you can spec ify the zo om ratio man ually bef ore scanning the original. The f ollowin g two types of z oom ra tio settings are a v ailable. IMPOR T ANT The maximum siz e of an image that you can send[...]

  • Page 137

    Changing the Zoom Ratio 3-29 3 Special F ax Functions ■ Zoom by P ercentage Y ou can reduce or enlarge orig inals by an y zoom ratio in 1% increments. The same z oom ratio is used f or the horizontal (X) and ver tical (Y) ax es. Preset Zoom The machine off ers y ou a variety of preset z oom rat ios to reduce or enlarge standard siz e originals to[...]

  • Page 138

    Changing the Zoom Ratio 3-30 3 Special F ax Functions 3 T o reduce the original image, select a preset reduction ratio. T o enlarge the original ima ge, select a preset enlargement ratio. Followin g y our selection, press [Don e] ➞ [Done]. The selected mode i s set, the display returns to the Fa x Basic Features screen, and the selected zoom rati[...]

  • Page 139

    Changing the Zoom Ratio 3-31 3 Special F ax Functions Zoom by Percentage Y ou can reduce or enlarge originals by any z oom rat io in 1% increments . Any r atio from 50% to 200% can be se t. The same z oom rat io is used f or the horiz ontal (X) and v er tical (Y) ax es . 1 Place y our originals. NO TE For instructions on placing y our originals, se[...]

  • Page 140

    Changing the Zoom Ratio 3-32 3 Special F ax Functions 4 Specify the destination ➞ press (Star t). For more information on specifying the de sti nation, see "Dialing Methods," on p. 2-16. If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.[...]

  • Page 141

    Sending with a Subaddress 3-33 3 Special F ax Functions Sending with a Subaddress Y ou can send or receiv e documents with I TU-T standard subaddr esses and passwords (ITU-T is a committee w ithin the International T elecommunicatio ns Union, estab lished to set co mmunica tions standard s). T o send or receiv e documents with th e subaddresses and[...]

  • Page 142

    Sending with a Subaddress 3-34 3 Special F ax Functions 3 Use - (numeric key s), , and to enter the subaddre ss and passw ord. ❑ Press [Subaddress] ➞ e nter the recipient's subadd ress. ❑ Press [P ass word] ➞ enter the recipient's password. ❑ Press [OK]. Y ou can enter up to 20 digits for both the subaddress and passw ord. Press[...]

  • Page 143

    Using a PIN Code 3-35 3 Special F ax Functions Using a PIN Code The PIN (P ersonal Identification Number) code pre vents una uthorized personne l from making calls. T o protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes f or daily operations . Some PBX (Pri v ate Branch Exchange) sys tems requir[...]

  • Page 144

    Using a PIN Code 3-36 3 Special F ax Functions 2 Press [Commu nications Settings]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Press [ ▼ ] or [ ▲ ] until [PIN Code Access] appear s ➞ press [PIN Code Access].[...]

  • Page 145

    Using a PIN Code 3-37 3 Special F ax Functions 4 Press [On]. If you do not want to set PIN code access, press [Off] ➞ [OK] ➞ proceed to step 6. 5 Select the desired type of PIN code ➞ press [OK]. Details of each item are shown below . The selected mode is set. [Option]: Select if your PBX r equires a PI N code depending on the destination. If[...]

  • Page 146

    Using a PIN Code 3-38 3 Special F ax Functions 6 Press [Done] repeatedly until the F ax Basic Features screen appears . Setting the PIN Code Position F ollow this procedure to set the PIN code position. NO TE Y ou can only set the PIN code position if PIN Code Access is set to 'Option'. (See "Setting PIN Code Access," on p . 3-3[...]

  • Page 147

    Using a PIN Code 3-39 3 Special F ax Functions 3 Press (Start) ➞ enter the PIN code using - (numeric ke ys) ➞ press [OK]. NO TE The PIN code appears as asterisks (*******) on the Enter PIN Code screen. Dialing with a PIN Code F ollow th e procedure belo w when dialing with a PIN code in the 'Prefi x' or 'Suffix' position. 1 [...]

  • Page 148

    Using a PIN Code 3-40 3 Special F ax Functions 2 Enter the fax number using - (numeric ke ys) ➞ press (Start). 3 Enter the PIN Code using - (numeric keys) ➞ press [OK]. NO TE The PIN code appears as asterisks (*******) on the Enter PIN Code screen.[...]

  • Page 149

    Fax Information Services 3- 41 3 Special F ax Functions Fax Information Ser vices Many f ax information services for banks , airline reservations , hotel reservations , etc., require tone dialing f or their ser vices. If you r machine is connected to a rot ar y pulse telephon e line, f ollow the proc edure belo w to tempor arily set the machine f o[...]

  • Page 150

    Fax Information Services 3-42 3 Special F ax Functions ● If y ou press [One-touc h Dialing]: ❑ Select the desired one-touch button ➞ press [Done]. One-touch buttons are assigned a three digit number . T o specify a destination using a one-touch button 's three digit number , enter the three digit number using - (numeric keys). For more i[...]

  • Page 151

    Fax Information Services 3- 43 3 Special F ax Functions After you press [T one], a <T> ap pears on the touch panel disp la y . 3 Enter the number s requested b y the inf ormation service using - (numeric ke ys), , and . NO TE If you require more inf ormation about the ser vice, contact the compan y providing the s ervice. 1 2 3 4 5 6 7 8 9 0[...]

  • Page 152

    Fax Information Services 3-44 3 Special F ax Functions 4 Press [RX Start] if you require a fax ed copy of the informa tion. If you do not require a faxed copy of the information, press [End].[...]

  • Page 153

    4-1 CHAPTER 4 Checking/Changing the Fax Status This chapter describes how to check/change the status of send and receive jobs. Chec king/Changing the Status of F ax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Checking F ax Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 154

    Checking/Changing the Status of Fax Jobs 4-2 4 Checking/Changing the F ax Status Checking/Changing the Status of Fax Jobs This section describes how to ch eck/ change the status of f ax jobs. NO TE • If the optional iR Security Kit is activated b y registering a license ke y and Job Log Display in System Settings (from the Additional Functions sc[...]

  • Page 155

    Checking/Changing the Status of Fax Jobs 4-3 4 Checking/Changing the F ax Status 2 Press [Fax ]. 3 Select [TX Job Status] or [Log].[...]

  • Page 156

    Checking/Changing the Status of Fax Jobs 4-4 4 Checking/Changing the F ax Status ● If y ou select [TX Job Status]: ❑ Select a job whose detailed informati on you w ant to check ➞ press [Details]. If the job that you want to s e lect is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired job. ● If y ou select [Log]: ❑ Select [...]

  • Page 157

    Checking/Changing the Status of Fax Jobs 4-5 4 Checking/Changing the F ax Status 4 Check the details of the selected job. If you selected a job with multiple destinati ons, press [Br oadcast List] ➞ check the status of each destination ➞ press [Done]. NO TE Y ou can erase documents that ha v e been receiv ed in memory from t he RX Job Status sc[...]

  • Page 158

    Checking/Changing the Status of Fax Jobs 4-6 4 Checking/Changing the F ax Status Printing the TX Job Status/Log Y ou can pr int the TX Job Stat us/Log which includes the tr ansmission time , destination, job n umber , transmission mode, n umber of pages , and tr ansmission result. 1 Press [System Monitor] ➞ [Fax]. If necessary , see the screen sh[...]

  • Page 159

    Checking/Changing the Status of Fax Jobs 4-7 4 Checking/Changing the F ax Status 3 Press [Y es]. T o cancel printing, press [No]. The TX Activity Repor t is printed. 4 Press [Done]. The display returns to the F ax Basic F eatures screen .[...]

  • Page 160

    Checking/Changing the Status of Receive Jobs 4-8 4 Checking/Changing the F ax Status Checking/Changing the Status of Receive Jobs Y ou can check the deta ils of receiv ed documents stored in memory , as well as the status of r eceive jobs. NO TE The receive job log (Activity Repor t (RX)) screen displays up to 100 jobs. Checking Receive Job Details[...]

  • Page 161

    Checking/Changing the Status of Receive Jobs 4-9 4 Checking/Changing the F ax Status 2 Press [Fax ]. 3 Press [RX Job Status].[...]

  • Page 162

    Checking/Changing the Status of Receive Jobs 4-10 4 Checking/Changing the F ax Status 4 Select the job whose detail ed information y ou want to c heck ➞ press [Details]. If the job that you want to se lect is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired job. 5 Check the details of the selected job. 6 Press [Done] repeatedly u[...]

  • Page 163

    Checking/Changing the Status of Receive Jobs 4-11 4 Checking/Changing the F ax Status Erasing Received Documents Y ou can erase documents that ha v e been receiv ed in memor y from the RX Job Status screen. If th e memory is full, the machine cannot receiv e any more documents . It is recommended that yo u erase unn ecessar y documents as ofte n po[...]

  • Page 164

    Checking/Changing the Status of Receive Jobs 4-12 4 Checking/Changing the F ax Status 4 Press [Y es]. If you do not wa nt to eras e the document, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display . The selected document is erased. 5 Press [Done]. The display returns to the F ax Basic F eatures [...]

  • Page 165

    Checking/Changing the Status of Receive Jobs 4-13 4 Checking/Changing the F ax Status 3 Select the job that y ou want to f orwar d ➞ press [Details]. If the job that you want to for ward is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired job. 4 Check the job details ➞ press [Forward].[...]

  • Page 166

    Checking/Changing the Status of Receive Jobs 4-14 4 Checking/Changing the F ax Status 5 Specify the f orwar ding destination ➞ press [Star t]. For instructions on specifying the destinat io n, see "Dialing Methods," on p. 2-16. The selected document is forw arded to the specified destination. IMPOR T ANT If Restrict New Addresses in Sys[...]

  • Page 167

    5-1 CHAPTER 5 Customizing Fax Settings This chapter describes how to store and change th e default settings of the F ax function to suit your needs. Custom F ax Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

  • Page 168

    Custom Fax Settings Table 5-2 5 Customizing F ax Settings Custom Fax Settings T able The f ollo wing items can be stored or set in Custom F ax Settings from the Additi onal Functions screen. ■ Custom F ax Settings *1 Indicates the def ault setting. Item Settings Applicable Pag e User Settings Standard K ey Settings All Modes (No Settings * ) p. 5[...]

  • Page 169

    Custom Fax Settings Table 5-3 5 Customizing F ax Settings ■ Custom F ax Settings T able Contin ued *1 Indica tes the de fau lt settin g. NO TE For instructions on setting the modes not de scribed in this manual, refer to the other manuals listed in "Man uals f or the Machine," on p . ii. Item Settings Applicable Pag e Au to Redial On *1[...]

  • Page 170

    User Settings 5-4 5 Customizing F ax Settings User Settings This section describes the setting s that can be made when you press [User Settings] on the Additio nal Functions screen . These settings include important f eatures , such as registe ring a standard ke y , or attaching a T ransmission T erminal ID , which includes the telephone number and[...]

  • Page 171

    User Settings 5-5 5 Customizing F ax Settings 2 Press [User Settings]. 3 Press [Standar d Ke y Settings]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll to the desired setting.[...]

  • Page 172

    User Settings 5-6 5 Customizing F ax Settings 4 Press [ ▼ ] or [ ▲ ] to display the d esired setting gr oup ➞ select the desired setting ➞ press [OK]. The selected mode is set. NO TE • T o cancel a Standard K e y setting, press [No Settings] ➞ [OK] ➞ [Done] repeatedly until the F ax Basic F eatures screen appears. • T o cancel stori[...]

  • Page 173

    User Settings 5-7 5 Customizing F ax Settings Printing the TX T erminal ID The TX T erm inal ID setting enab les y ou to specify whether the sender inf ormation is printed at the top of e very document y ou send via f ax. Inf ormation, such as y our f ax number an d name is printed, enab ling the recipie nt to know wh o sent the document. IMPOR T A[...]

  • Page 174

    User Settings 5-8 5 Customizing F ax Settings 2 Press [ ▼ ] or [ ▲ ] until [TX T erminal ID] appears ➞ press [TX T erminal ID]. 3 Select [On] or [Off].[...]

  • Page 175

    User Settings 5-9 5 Customizing F ax Settings ● If y ou select [On] : ❑ Press [Option]. ❑ Specify [Inside] or [O utside] to select the printing positio n of the T er minal ID information. ❑ Select [On] or [Off] f or <Displa y Destination Name>. ❑ Select [F AX] or [TEL] f or <T elephon e # Mark>. ❑ Press [OK]. Printing Positi[...]

  • Page 176

    User Settings 5-10 5 Customizing F ax Settings The selected mode is set. ● If you select [Off ]: ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the F ax Basic Features screen appears . Example: If you set TX T er minal ID and Displ ay Destination Name to 'On', the T erminal ID infor mation is printed on the re[...]

  • Page 177

    User Settings 5- 11 5 Customizing F ax Settings Setting the Standard Density Setting the standard density enab les y ou to scan all of y our document s with the same density . F or e xample, if y ou frequ ently scan documents with te xt or fin e lines, the setting should be to w ards [Dark]. Howe ver , if you f requently scan documents containing p[...]

  • Page 178

    User Settings 5-12 5 Customizing F ax Settings 3 Press [Light] or [Dark] to set the scanning density ➞ press [OK]. The selected mode is set. NO TE T o cancel this setting, press [Canc el]. 4 Press [Done] repeatedly until the F ax Basic Features screen appears . Adjusting the Alarm and Monitor V olume Y ou can set the v olume f or the alarm and mo[...]

  • Page 179

    User Settings 5- 13 5 Customizing F ax Settings 2 Press [ ▼ ] or [ ▲ ] until [V olume Control] appear s ➞ press [V olume Contr ol]. 3 Press [ ▼ ] or [ ▲ ] to set the Alarm V olume and Monitor V olume ➞ press [OK]. Y ou can set the volume to any level on a scale of 0 to 8. If you set the volume to '0', the volume is muted and n[...]

  • Page 180

    User Settings 5-14 5 Customizing F ax Settings Changing the Standard Fax Settings This mode enab les y ou to change the standard settin gs f or the F ax function, including the resolution, density , image quality , direct transmission, a nd document stamp mo des. NO TE The def ault settings are as f ollows: Storing the Standard Settings 1 Press (Ad[...]

  • Page 181

    User Settings 5- 15 5 Customizing F ax Settings 3 Press [Store]. 4 Select [Resolution/Density/Image Quality], [Direct], or [Stamp] ➞ specify the desired settings.[...]

  • Page 182

    User Settings 5-16 5 Customizing F ax Settings ● If you selected [Resolution/Density/ Image Quality]: ❑ Specify the desired settings ➞ press [Done]. NO TE • For instructions on specifying the resolution, dens ity , and image quality , see "Resolution, Density , and Image Quality," on p . 2-2. • For instructions on setting Direct[...]

  • Page 183

    User Settings 5- 17 5 Customizing F ax Settings 2 Press [ ▼ ] or [ ▲ ] until [Standard Settings] appears ➞ press [Standard Settings]. 3 Press [Initialize].[...]

  • Page 184

    User Settings 5-18 5 Customizing F ax Settings 4 Press [Y es]. T o cancel initializing the Standard Settings, press [No]. The message <Initialized.> appe ars f or appro ximately two seconds on the touch panel display . The Standard settings are initialized. 5 Press [Done] repeatedly until the F ax Basic Features screen appears .[...]

  • Page 185

    Storing Destinations 5-19 5 Customizing F ax Settings Storing Destinations The telephone numbers and names of destinations that y ou frequ ently call can be stored in one-t ouch speed di aling k eys . Storing One-T ouch Speed Dialing Keys Y ou can store up to 200 destinations in one-touch b uttons within the Addr ess Book directory . Storin g desti[...]

  • Page 186

    Storing Destinations 5-20 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings]. 2 Press [Register Destinations].[...]

  • Page 187

    Storing Destinations 5-21 5 Customizing F ax Settings 3 Press [ ] (Index). 4 Select the index in which y ou want to store the destination. If the desired index is not di splayed, press [ ▼ ] or [ ▲ ] to scroll to the desired index. Index[...]

  • Page 188

    Storing Destinations 5-22 5 Customizing F ax Settings 5 Select the one-touch spe ed dialing ke y in which yo u want to store the destination. 6 Press [Register]. NO TE • For instructions on storing a group dialing destination, see "Storing Group Destinations," on p . 5-33. • If you select a one-touch b utton that already has destinati[...]

  • Page 189

    Storing Destinations 5-23 5 Customizing F ax Settings 7 Enter the fax number o f the destination using - (numeric ke ys) ➞ press [Next]. Details of each item are shown below . IMPOR T ANT Y ou cannot inser t a pause or a space at the beginning of a number . [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing[...]

  • Page 190

    Storing Destinations 5-24 5 Customizing F ax Settings NO TE • Y ou can enter up to 120 characters f or the f ax number . • If you enter a pause at the end of the nu mber , the pause is alwa ys 10 seconds long. • Y ou can press (Clear) to clear your entry . 8 Enter the name of the destination ➞ press [Next]. Y ou can enter up to 24 cha racte[...]

  • Page 191

    Storing Destinations 5-25 5 Customizing F ax Settings 9 Enter the name that y ou want to app ear on the one-touch speed dialing ke y ➞ press [OK]. Y ou can enter up to 12 characters for the one -touch speed dialing key's name. If you press [Shift], you can enter uppercase characters. The registered desti nation information is di splay ed. NO[...]

  • Page 192

    Storing Destinations 5-26 5 Customizing F ax Settings One-T ouch Speed Dialing Settings When yo u store a destination in a one -touch speed dialin g ke y , you ca n also store the send time , sending speed , long distance , subaddress and pass word, and ECM TX settings. ■ Send Time This mode enables you to set the time t hat you want a document t[...]

  • Page 193

    Storing Destinations 5-27 5 Customizing F ax Settings 2 Select the desired one-touc h speed dialing ke y containing the destination f or which y ou want to set optional settings. If the desired one-touch speed dialing key is not displayed, pr ess [ ] (Index). 3 Press [Register]. Press [ ] or [ ] to display the prior or subsequent one-touch speed di[...]

  • Page 194

    Storing Destinations 5-28 5 Customizing F ax Settings 4 Press [Option]. The Option screen appears. NO TE T o cancel storing optional settings, press [Cancel]. 5 If necessary , specify the desired optional setting s. ● If y ou want to set the send time : ❑ Press [Send Time].[...]

  • Page 195

    Storing Destinations 5-29 5 Customizing F ax Settings ❑ Select a number ([1] t o [5]) ➞ enter the send star t time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent start times. Enter all four digits of the time (including zeros), using 24-hour notation. NO TE If you mak e a mistake when en tering the time, press (Cle[...]

  • Page 196

    Storing Destinations 5-30 5 Customizing F ax Settings ❑ Select the desired sending speed ➞ press [OK]. ● If y ou want to specify long dist ance settings: ❑ Press [Long Distance].[...]

  • Page 197

    Storing Destinations 5-31 5 Customizing F ax Settings ❑ Select the type of call ➞ press [OK]. Select [Domestic] for dialing domestic (local) telephone numbe rs. Select [Long Distance (1)] if communication erro rs frequently occur when you make overseas calls (when the overseas telephone numbe r is register ed in the Address Book). If err ors pe[...]

  • Page 198

    Storing Destinations 5-32 5 Customizing F ax Settings ❑ Press [P ass word] ➞ enter the recipient's password using - (numeric ke ys) ➞ press [OK]. Y ou can enter up to 20 digits for both the subaddress and passw ord. Press [Space] to insert a space. Press [Backspace] to delete the last digit you entere d. If the recip ient did not set a p[...]

  • Page 199

    Storing Destinations 5-33 5 Customizing F ax Settings ❑ Select [On] or [Off] ➞ press [OK]. 6 When all settings are complete, press [OK]. The display returns to the Store Destinations screen. 7 Finish storing the destination. NO TE For instructions on storing destinations, see "Storing One-T ouch Speed Dialing K e ys," on p . 5-19. Sto[...]

  • Page 200

    Storing Destinations 5-34 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [Register Destinations]. If necessary , see the screen shots in step s 1 an d 2 of "Stori ng One-T ouch Speed Dialing Keys," on p. 5-19. 2 Select the one-touch spe ed dialing ke y that y ou want to register as a gr oup destin[...]

  • Page 201

    Storing Destinations 5-35 5 Customizing F ax Settings 4 Select the destinations that y ou want to store in the group destination fr om the Address Book, o r by p ressing [Coded Dialing]. ● If you want to select a destinat ion from the Address Book : ❑ Press [Address Book] ➞ select the desired one-to uch speed dialing ke ys that you w ant to i[...]

  • Page 202

    Storing Destinations 5-36 5 Customizing F ax Settings ● If y ou want to select a destination b y entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dia ling number (001-200) using - (numeric ke ys). The selected destinations appea rs on the Store Destinations screen. IMPOR T ANT Y ou cannot select a desti[...]

  • Page 203

    Storing Destinations 5-37 5 Customizing F ax Settings ❑ Select a number ([1] t o [5]) ➞ enter the transmission time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent transmission times. Enter all four digits of the time (including zeros), using 24-hour notation. NO TE If you mak e a mistake when en tering the time, pr[...]

  • Page 204

    Storing Destinations 5-38 5 Customizing F ax Settings NO TE For instructions on entering characters , see Chapter 2, "Basic Operation s," in the Ref erence Guide . 7 Enter the name that y ou want to app ear on the gr oup destination's one-touch spe ed dialing ke y ➞ press [OK]. Y ou can enter up to 12 cha racters for the one-touch [...]

  • Page 205

    Storing Destinations 5-39 5 Customizing F ax Settings Storing the Index Name Y ou can assign a name to an inde x. There ar e 14 indices, each o f which can contain up 15 destina tions. F ollow the procedure belo w to assign a name to an inde x. 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [Register Destinations]. If necessary , see [...]

  • Page 206

    Storing Destinations 5-40 5 Customizing F ax Settings If the desired index is not di splayed, press [ ▼ ] or [ ▲ ] to scroll to the desired index. 4 Enter a name ➞ press [OK]. Y ou can enter up to 20 chara cters for the index name. If you want to change the name of an index that has already been named, press (Clear) ➞ enter the ne w name ?[...]

  • Page 207

    Transmission Settings 5-41 5 Customizing F ax Settings T ransmission Settings This section d escribe s the settings that can be made when you press [TX Settings] on the Additi onal Function s screen. ECM T ransmission ECM (Error Correction Mod e) reduces the eff ect of system and line errors on documents that ma y occur when sending or receiving do[...]

  • Page 208

    Transmission Settings 5-42 5 Customizing F ax Settings 2 Press [TX Settings]. 3 Press [ECM TX].[...]

  • Page 209

    Transmission Settings 5-43 5 Customizing F ax Settings 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . Pause T ime Some ov erseas dialing may b e aff ected b y the dist ance or comple x routing of connections when d ialing the international access code , cou[...]

  • Page 210

    Transmission Settings 5-44 5 Customizing F ax Settings 2 Press [P ause Time]. 3 Press [-] or [+] to set the pause time ➞ press [OK]. The pause time can be set fr om 1 to 15 seconds in one second increments. Y ou can also use - (numeric ke ys) to enter the value. Y ou can change the va lue by pressing [-] or [+], ev en if you entered the value usi[...]

  • Page 211

    Transmission Settings 5-45 5 Customizing F ax Settings Auto Redial A uto Redial enab les the machine to aut omatically redial the recipient' s f ax number if the recipient cannot be reac hed due to a b usy line, or if a sending error occurs. A uto Redial ca n be tur ned 'On' or 'Off'. If you set Auto Redial to 'On&apos[...]

  • Page 212

    Transmission Settings 5-46 5 Customizing F ax Settings 3 Select [On] or [Off]. ● If y ou select [On]: ❑ Press [Option].[...]

  • Page 213

    Transmission Settings 5-47 5 Customizing F ax Settings ❑ Specify the Auto Redial settings . • If you wan t to set th e number of times th e machine redi als the nu mber: ❑ Press [Redial Times]. ❑ Press [-] or [+] to set the number of redial times ➞ press [OK]. The machine can redial from 1 to 10 times. • If you want to set th e redial i[...]

  • Page 214

    Transmission Settings 5-48 5 Customizing F ax Settings ❑ Press [-] or [+] to set the redial interval ➞ press [OK]. The redial interval can be set from 2 to 99 minutes in one minute increments. • If you want to set how the machine handl es a transmission error: ❑ Press [TX Error Resend]. ❑ Select how the machine should handle a transmissio[...]

  • Page 215

    Transmission Settings 5-49 5 Customizing F ax Settings ● If you select [Off ]: ❑ Press [OK]. The selected mode i s set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .[...]

  • Page 216

    Reception Settings 5-50 5 Customizing F ax Settings Reception Settings This section describes the settings that can be ma de when y ou press [RX Settings] on the Additi onal Function s screen. ECM Reception Y ou can receive incomin g documents using ECM (Error Cor rection Mode). ECM is a mode which automati cally corrects errors in an image while i[...]

  • Page 217

    Reception Settings 5- 51 5 Customizing F ax Settings 2 Press [RX Settings]. 3 Press [ECM RX].[...]

  • Page 218

    Reception Settings 5-52 5 Customizing F ax Settings 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 Press [Done] repeatedly until the F ax Basic Features screen appears . Printing Footer Information on a Received Document Y ou can set whether the machine prints the date , da y , and time receiv ed, transact ion numbe r , and page[...]

  • Page 219

    Reception Settings 5- 53 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [RX Settings]. If necessary , see the screen shots in st eps 1 and 2 of "ECM Reception," on p. 5-50. 2 Press [Received P a ge Footer]. 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedl y[...]

  • Page 220

    Printing Received Documents 5-54 5 Customizing F ax Settings Printing Received Documents Y ou can set the number of receiv ed docu ments to print and the meth od of printing them. Paper Drawer Selection Y ou can set how the mach ine prints document s when there is no pap er matching the size of the receiv ed document. There are f our printing me th[...]

  • Page 221

    Printing Received Documents 5-55 5 Customizing F ax Settings NO TE • For more inf or mation on selecting a paper source for printing receiv ed documents , see Chapter 4, "Customizing Settings ," in the Ref erence Guide . • The def ault setting f or all sw itches is 'On'. • Switch C: The image is reduce d and printed on pap[...]

  • Page 222

    Printing Received Documents 5-56 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings]. 2 Press [Printer Settings].[...]

  • Page 223

    Printing Received Documents 5-57 5 Customizing F ax Settings 3 Press [Select Cassette]. 4 Select [On] or [Off] f or the respective sw itches ➞ press [OK]. The selected mode is set. 5 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .[...]

  • Page 224

    Printing Received Documents 5-58 5 Customizing F ax Settings Reducing a Received Document Y o u can set th e machine to automatica lly reduce rece ived documents so that the whole document is printed within the printab le area of the paper . NO TE The def ault settings are: 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [Printer Setti[...]

  • Page 225

    Printing Received Documents 5-59 5 Customizing F ax Settings 3 Select [On] or [Off]. IMPOR T ANT If you select [Off], the receiv ed document is not automatically reduced to fit the size of the paper . If the size of the receiv ed document e xceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper[...]

  • Page 226

    Printing Received Documents 5-60 5 Customizing F ax Settings ❑ If you select ed [Fix. Red.], pr ess [-] or [+] to specify the r eduction ratio . Y ou can specify th e reduction ratio fr om 75% to 97% in 1 % increments. NO TE • Y ou can also use - ( numeric ke ys) to enter the va lue. • Y ou can change the value b y pressing [-] or [+], e ven [...]

  • Page 227

    Printing Received Documents 5-61 5 Customizing F ax Settings ● If you select [Off ]: ❑ Press [OK]. The selected mode i s set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . T wo-Sided Printing Y ou can print received docume nts on both sides of the paper . This enab les y ou to sav e paper . NO TE The def ault settin[...]

  • Page 228

    Printing Received Documents 5-62 5 Customizing F ax Settings 2 Press [T wo-sided Print]. 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .[...]

  • Page 229

    Printing Received Documents 5-63 5 Customizing F ax Settings 2 On 1 Log This mode enab les y ou to print two receiv ed docu ments of the same pap er size on a single sh eet of pape r . The 2 On 1 Log mode is a v ailabl e only under the f ollowing conditions: • The same paper dr aw er mu st be selected f or printing two consecutiv e pages of the r[...]

  • Page 230

    Printing Received Documents 5-64 5 Customizing F ax Settings 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .[...]

  • Page 231

    Setting Up Memory Boxes 5-65 5 Customizing F ax Settings Setting Up Memor y Boxes This section describes how to se t up a memory box to use it f or sending and receiving do cuments . A memor y bo x is a locatio n in the memory you can creat e to store scanned or receiv ed document s f or printing or tr ansmitti ng to other destin ations . How e v e[...]

  • Page 232

    Setting Up Memory Boxes 5-66 5 Customizing F ax Settings Confidential Memor y Box A Confidential Memory Box is a dedicated memory bo x f or receiving confid ential documents which can be set with a pass wor d f or restricted access . Y ou can use a Confidential Memory Box to receiv e impor tant documents t hat you do not wa nt unauthor ized people [...]

  • Page 233

    Setting Up Memory Boxes 5-67 5 Customizing F ax Settings 3 Press [Memory Inbo xes Settings]. 4 Select the desired memory bo x number ➞ press [Register]. If the desired memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the desired memo ry bo x. If you enter the memory box number usin g - (numeric keys), make sure to enter a two di[...]

  • Page 234

    Setting Up Memory Boxes 5-68 5 Customizing F ax Settings 5 Select [Confidential] ➞ press [Next]. NO TE If you w ant to cancel setting up the selected memory box, press [Cancel]. 6 Press [Register Name].[...]

  • Page 235

    Setting Up Memory Boxes 5-69 5 Customizing F ax Settings 7 Enter a name f or the Confidential Memory Bo x ➞ press [OK]. Y ou can enter up to 24 characters for the Confidentia l Memory Box name. NO TE • For instructions on entering characters, see Chapter 2, "Basic Operations ," in the Ref erence Guide . • If you mak e a mistak e, pr[...]

  • Page 236

    Setting Up Memory Boxes 5-70 5 Customizing F ax Settings IMPOR T ANT Since there is no wa y t o check a stored pass word, make sure that y ou write it down, and k eep it in a saf e place. NO TE • If you mak e a mistake when en tering the passw ord, press (Cl ear) to clear the entire entr y ➞ enter th e corre ct pass word. • If you w ant to ca[...]

  • Page 237

    Setting Up Memory Boxes 5-71 5 Customizing F ax Settings NO TE • If you mak e a mistake when entering the subaddress/pass word, press (Clear) ➞ enter the correct subaddress and pass word. • If you w ant to cancel storing the subaddress/pass word, press [Cancel]. 10 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . Relay[...]

  • Page 238

    Setting Up Memory Boxes 5-72 5 Customizing F ax Settings *1 Indicates the de fault setting. NO TE • The relay destinations and the rela y source machines should be stored in the Address Book bef orehand. • The subaddress and RX pass word stored in the Add ress Book are ign ored. 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [File[...]

  • Page 239

    Setting Up Memory Boxes 5-73 5 Customizing F ax Settings 3 Select the desired memory bo x number ➞ press [Register]. If the desired memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll the desir ed memory box. If you enter the memory box number usin g - (numeric keys), make sure to enter a two digit number ➞ press [OK]. If you make m[...]

  • Page 240

    Setting Up Memory Boxes 5-74 5 Customizing F ax Settings 5 Press [Register Name]. 6 Enter a name f or the Rela y Memory Bo x ➞ press [OK]. Y ou can enter up to 24 chara cters for the Relay Memory Box name. NO TE • For instructions on entering characters , see Chapter 2, "Basic Operation s," in the Ref erence Guide . • If you mak e a[...]

  • Page 241

    Setting Up Memory Boxes 5-75 5 Customizing F ax Settings 7 If y ou want to set a passw or d f or this Relay Memory Bo x, enter the passw ord using - (numeric ke ys) ➞ press [Next]. If you do not want to set a passwor d, press [Next] pr oceed to step 8. Y ou can not store a password with only zeros as the number , such as <0000000>. IMPOR T [...]

  • Page 242

    Setting Up Memory Boxes 5-76 5 Customizing F ax Settings 8 Use - (numeric key s), , and to enter the subaddre ss and passw ord. ❑ Press [Subaddress] ➞ e nter the subaddress. ❑ Press [P ass word] ➞ enter the passw ord. ❑ Press [Ne xt]. Y ou can enter up to 20 digits for both the subaddress and passw ord. Press [Space] to insert a space. Pr[...]

  • Page 243

    Setting Up Memory Boxes 5-77 5 Customizing F ax Settings 9 Select the destinations that y ou want to store as relay destinations fr om the Address Book, or by pressing [Coded Dialing]. ● If you want to select a destinat ion from the Address Book : ❑ Press [Address Book] ➞ select the desired one-to uch speed dialing ke ys that you w ant to sto[...]

  • Page 244

    Setting Up Memory Boxes 5-78 5 Customizing F ax Settings ● If y ou want to select a destination b y entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dia ling number (001-200) using - (numeric ke ys). The selected destination appea rs on the Register Destination s screen. NO TE • For more inf or mation[...]

  • Page 245

    Setting Up Memory Boxes 5-79 5 Customizing F ax Settings 11 Select each rela y setting. ● If y ou want to restrict the rela y sour ce machine fr om sending y ou a transmission reques t: ❑ Press [On] f or <Original Unit Restricti on>. ❑ Specify the destination ➞ press [OK]. If you do not want to set a restriction, pr ess [Off]. Y ou ca[...]

  • Page 246

    Setting Up Memory Boxes 5-80 5 Customizing F ax Settings ● If y ou want to prin t the received document: ❑ Press [On] f or <Pr int RX Document>. If you do not want to p rint the re ceived document, pr ess [Of f]. ● If y ou want to spec ify the rela y star t time: ❑ Press [On] f or <Rela y Star t Time>. NO TE If you select [Off],[...]

  • Page 247

    Setting Up Memory Boxes 5-81 5 Customizing F ax Settings ❑ Enter the rela y start time using - (numeric ke ys) ➞ press [OK]. If you do not want to specify th e relay start time, pr ess [Cancel] . NO TE If you mak e a mistake when en tering the time, press (Clear) to clear your entr y ➞ enter another four digit n umber . 12 When all settings a[...]

  • Page 248

    Setting Up Memory Boxes 5-82 5 Customizing F ax Settings Batch Sending Memor y Box The Batch Sending Memory Box enab les y ou to send documents to a sp ecific destination at a sp ecified time each da y . (See "Memory Box es," on p . 3-5.) Setting a time to send the do cuments when com munication charges ar e low , enab les you to re duce [...]

  • Page 249

    Setting Up Memory Boxes 5-83 5 Customizing F ax Settings 3 Select the desired memory bo x number ➞ press [Register]. If the desired memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the desired memo ry bo x. If you enter the memory box number usin g - (numeric keys), make sure to enter a two digit number ➞ press [OK]. If you ma[...]

  • Page 250

    Setting Up Memory Boxes 5-84 5 Customizing F ax Settings 5 Press [Register Name]. 6 Enter a name f or the Batch Se nding Memory Bo x ➞ press [OK]. Y ou can enter up 24 characters for t he Batch Sending Memor y Box name. NO TE • For instructions on entering characters , see Chapter 2, "Basic Operation s," in the Ref erence Guide . • [...]

  • Page 251

    Setting Up Memory Boxes 5-85 5 Customizing F ax Settings 7 If y ou want to set a pass w or d fo r this Batch Sendi ng Memory Bo x, enter the pas sw or d using - (n umeric ke ys) ➞ press [Next]. Y ou can not store a password with only zeros as the number , such as <0000000>. If you do not want to se t a password, press [Next] ➞ proceed to [...]

  • Page 252

    Setting Up Memory Boxes 5-86 5 Customizing F ax Settings 8 Select the destinations that y ou want to store as batch sending destinations fr om the Ad dress Book, or b y pressing [Coded Dialing]. ● If you want to select a destinat ion from the Address Book : ❑ Press [Address Book] ➞ select the desired one-touch speed dialing keys that you w an[...]

  • Page 253

    Setting Up Memory Boxes 5-87 5 Customizing F ax Settings ● If y ou want to select a destination b y entering t he coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dialing number (001-200) using - (numeric ke ys). The selected desti nation appears on the Register Desti nations screen. NO TE • For more inf or mation[...]

  • Page 254

    Setting Up Memory Boxes 5-88 5 Customizing F ax Settings 10 Enter the TX start time using - (numeric ke ys) ➞ press [OK]. If you do not want to specify the TX start time, press [Cancel]. Enter all four digits of the time (including zeros), using 24-hour notation. The selected mode is set. NO TE If you mak e a mistake when en tering the time, pres[...]

  • Page 255

    Setting Up Memory Boxes 5-89 5 Customizing F ax Settings Erasing a Memor y Box F ollow the pr ocedure belo w to erase t he contents of a stored memory bo x. IMPOR T ANT Y ou cannot erase the contents of a memo r y bo x while communication (documents b eing sent or receiv ed) is taking place . 1 Press (Additional Functions) ➞ [Custom Fax Settings][...]

  • Page 256

    Setting Up Memory Boxes 5-90 5 Customizing F ax Settings NO TE If you mak e a mistake when en tering the memor y box number , press (Clear) ➞ enter the correct number . 4 Press [Y es]. If you do not want to erase the selected memory box, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display . The[...]

  • Page 257

    6-1 CHAPTER 6 System Manager Settings This chapter descr ibes the settings that can be made by the System Manager (the person in charge of the machine). System Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Communications Settings . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 258

    System Settings Table 6-2 6 System Manager Settings System Settings T able The f ollowin g items can be stored or set in System Sett ings from the Additi onal Functions screen. ■ System Settings *1 Indicates the def ault setting. *2 Indicates items a vailab le only when the machine is in the System Manag ement mode. NO TE For instructions on sett[...]

  • Page 259

    Communications Settings 6-3 6 System Manager Settings Communications Settings This section describes settings that the Syst em Manager can mak e , including the send star t speed, reception speed, an d RX mode. It also describes how to set, change , and erase set tings f or f orw arding receiv ed documents . Send Start Speed Setting the send start [...]

  • Page 260

    Communications Settings 6-4 6 System Manager Settings 2 Press [Commu nications Settings]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Press [Send Start Speed]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting.[...]

  • Page 261

    Communications Settings 6-5 6 System Manager Settings 4 Select the desired start speed ➞ press [OK]. The selected mode is set. NO TE If your document tr ansmission is slow in star ting, this may mean that the telephone lines in your area are in poor condition. Select a slo wer spe ed. Y ou can select [33600 bps], [14400 bps], [9600 bps], [7200 bp[...]

  • Page 262

    Communications Settings 6-6 6 System Manager Settings Receive Start Speed Setting the receptio n speed enab les y ou to set the de sired speed of reception. NO TE The def ault setting is '33600 bps'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communic ations Settings]. If necessary , see the screen shots in st eps 1 and 2 o[...]

  • Page 263

    Communications Settings 6-7 6 System Manager Settings 3 Select the desired start speed ➞ press [OK]. The selected mode is set. NO TE If your document reception is slo w in star ting, this may mean that the telephone lines in your area are in poor condition. Select a slo wer spe ed. Y ou can select [33600 bps], [14400 bps], [9600 bps], [7200 bps],[...]

  • Page 264

    Communications Settings 6-8 6 System Manager Settings NO TE • Receive d documents that are stored in memory are display ed on the RX Job Status screen. Y ou can erase , f orward, or chec k the details of the receiv ed documents from the RX Job Status screen. • Even if the Memory Lock mode is set to 'Off', documents that are sent to Re[...]

  • Page 265

    Communications Settings 6-9 6 System Manager Settings If a password has been se t for the Me mor y Lock Settings screen, enter the password using - (numeric keys) ➞ press [Next]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Select [On] ➞ press [Option]. If you do not want to set t[...]

  • Page 266

    Communications Settings 6-10 6 System Manager Settings 4 If y ou want to set a pass w or d fo r the Memory Loc k mode, enter a pass wo r d using - (numeric ke ys) ➞ press [Next]. If you set a password, it will be necessary to enter the password whenever you want to change the Memor y Lock mode settings, or cancel the Memor y Lock mode. If you do [...]

  • Page 267

    Communications Settings 6- 11 6 System Manager Settings 5 If necessary , specify the memory lock s etting. ● If y ou want to pr int the Rece ived Result Re port and T ransmissio n Management Report: ❑ Press [On] f or <Repor t Print>. If you do not want to p rint these r eports, press [Of f]. NO TE • For an e xample of the Received Resul[...]

  • Page 268

    Communications Settings 6-12 6 System Manager Settings ❑ Select [Ev eryday], [Select Da ys], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [OK]. Y ou can store up to five differ ent start times. Enter all four digits of the time (including zeros), using[...]

  • Page 269

    Communications Settings 6- 13 6 System Manager Settings If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the star t time using - (numeric keys) ➞ press [OK]. Y ou can store up to five different start times for each day of the week. Enter all four digits of the time[...]

  • Page 270

    Communications Settings 6-14 6 System Manager Settings ● If y ou want to specify t he Memory Lock end time: ❑ Press [Memor y Lock End Time]. ❑ Select [Ev eryday], [Select Da ys], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the end time using - (numeric keys) ➞ press [OK]. Y ou can store up to[...]

  • Page 271

    Communications Settings 6- 15 6 System Manager Settings Enter all four digits of the time (including zeros), using 24-hour notation. If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the en d time using - (numeric keys) ➞ press [OK]. Y ou can store up to five differ[...]

  • Page 272

    Communications Settings 6-16 6 System Manager Settings 6 When all settings are complete, press [OK]. The selected modes are set. 7 Press [Done] repeatedly until the F ax Basic Features screen appears . Automatic For warding of Received Documents The F orw ard mode enab les y our machine to receive documents , and then automatically forward them to [...]

  • Page 273

    Communications Settings 6- 17 6 System Manager Settings 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communic ations Settings]. If necessary , see the screen shots in st eps 1 and 2 of "Send Start Speed," on p. 6-3. If the System Manager ID and System Password have been set, enter the System Manager ID and System Passw ord us[...]

  • Page 274

    Communications Settings 6-18 6 System Manager Settings NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Select [On] ➞ press [Option]. If you do not want to set the Forward mode, select [Off] ➞ press [OK] ➞ proceed to step 9. NO TE T o cancel this setting, press [Canc el]. 4 If y ou[...]

  • Page 275

    Communications Settings 6- 19 6 System Manager Settings IMPOR T ANT • Since there is no wa y to chec k a stored pass word , make sure that y ou write it down, and k eep it in a saf e place. • Y ou cannot set the F orwa rd mode while the machine is sending or receiving documents, or when there are documents stored in memory . NO TE • If you ma[...]

  • Page 276

    Communications Settings 6-20 6 System Manager Settings NO TE For more inf or mation on selecting destinations from the Address Book, see "Addr ess Book," on p. 2-19. ● If y ou want to select a destination b y entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dia ling number (001-200) using - (n[...]

  • Page 277

    Communications Settings 6- 21 6 System Manager Settings 7 If necessary , specify the f orwar d settings. ● If y ou only want to re ceive documents fr om the original f orwar d sour ce: ❑ Press [On] f or <Original Unit Restricti on>. ❑ Specify the source forw arding destination ➞ press [OK]. If you do not want to restrict the r eceptio[...]

  • Page 278

    Communications Settings 6-22 6 System Manager Settings ● If y ou want to print th e f orward ed document: ❑ Press [On] f or <Pr int RX Document>. If you do not want to p rint the re ceived document, pr ess [Of f]. NO TE The def ault setting is 'Off'. ● If you want to spe cify the forward star t time: ❑ Press [F orward Start [...]

  • Page 279

    Communications Settings 6- 23 6 System Manager Settings ❑ Select [Ev eryday], [Select Da ys], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the send start time using - (numeric keys) ➞ press [OK]. Y ou can store up to five differ ent start times. Enter all four digits of the time (including zeros),[...]

  • Page 280

    Communications Settings 6-24 6 System Manager Settings If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [OK]. Y ou can store up to five differ ent start times for each day of the week. Enter all four digits of the time [...]

  • Page 281

    Communications Settings 6- 25 6 System Manager Settings ● If y ou want to spec ify the f orwar d end time: ❑ Press [F orward End Time]. ❑ Select [Ev eryday], [Select Da ys], or [Off].[...]

  • Page 282

    Communications Settings 6-26 6 System Manager Settings If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the end times using - (numeric keys) ➞ press [OK ]. Y ou can store up to five differ ent end times. Enter all four digits of the time (including zeros), using 24-hour notation. If [Select Days] is selected, pre[...]

  • Page 283

    Communications Settings 6- 27 6 System Manager Settings IMPOR T ANT Y ou cannot set the same time fo r both the star t time and end time. NO TE • Y ou can select [Ev er yda y] fo r the Forw ard Star t Time, and [Select Da ys] f or the Forward End Time, and vice versa. • If you mak e a mistake when en tering the time, press (Clear) to clear your[...]

  • Page 284

    Communications Settings 6-28 6 System Manager Settings PIN Code Access If your PBX requires a PIN co de to get an outside line, your machine can be set to prompt th e user to e nter the PIN co de before they dialing. NO TE • If PIN Code Access is set to 'On', the machine automatically displa ys a screen prompting you to enter the PIN co[...]

  • Page 285

    Communications Settings 6- 29 6 System Manager Settings 3 Press [On]. If you do not want to set PIN code access, press [Of f] ➞ [OK] ➞ proceed to step 5. 4 Select the desired type of PIN code ➞ press [OK]. Details of each item are shown below . The selected mode is set. [Option]: Select if your PBX requir es a PIN code depending on the destin[...]

  • Page 286

    Communications Settings 6-30 6 System Manager Settings 5 Press [Done] repeatedly until the F ax Basic Features screen appears . Reception Password This mode enab les y ou to set an optional ITU-T sta ndard pass word. If a subaddress is not set f or a documen t that wa s receiv ed from anot her par ty using the ITU-T standar d, the mach ine chec ks [...]

  • Page 287

    Communications Settings 6- 31 6 System Manager Settings 2 Press [ ▼ ] or [ ▲ ] until [Receive P asswor d] appears ➞ press [Receive P ass w ord ]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Enter the receive pass w or d using - (numeric ke ys), , and ➞ press [OK]. Y ou can en[...]

  • Page 288

    Communications Settings 6-32 6 System Manager Settings NO TE • If you mak e a mistake when en tering the passw ord, press (Cl ear) to clear your entr y ➞ enter the correct pass word. • T o cancel setting the RX passw ord, press [Cancel]. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .[...]

  • Page 289

    Restricting New Addresses 6-33 6 System Manager Settings Restricting New Addresses This mode enab les y ou to restrict the entering of ne w dest inations . When y ou set Restrict New Addres ses to 'On' while t he machine is in the System Ma nagement mode, the f ollowing is restr icted: • Specifying a destination using - (numeric ke ys) [...]

  • Page 290

    Restricting New Addresses 6-34 6 System Manager Settings 2 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 3 Press [Done] repeatedly until the F ax Basic Features screen appears .[...]

  • Page 291

    7-1 CHAPTER 7 Printing Communication Reports This chapter explains the method of setting the contents of a communications repor t and printi ng lists. Repor t Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Specifying Repor t Settings . . . . . . . . . . . . . . . . . . . .[...]

  • Page 292

    Report Settings Table 7-2 7 Printing Co mmunication Repor ts Report Settings T able The f ollowin g items can be stored or set in Report Settings from the Additional Functions screen. ■ Custom Settings *1 Indicates the def ault setting. ■ Print List NO TE For instructions on setting the modes not de scribed in this manual, ref er to the other m[...]

  • Page 293

    Specifying Report Settings 7-3 7 Printing Co mmunication Repor ts Specifying Report Settings Y ou can specify how v arious repor ts are printed. NO TE Repor ts can be printed only if 11" x 17", LGL, L TR, or L TRR paper (plain, recycled, or color paper) is loaded in the p aper sources whos e settings in F ax in Dra wer Eligibility F or AP[...]

  • Page 294

    Specifying Report Settings 7-4 7 Printing Co mmunication Repor ts 2 Press [Fax ] under <Custom Settings>. 3 Press [TX Report]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll the desired setting.[...]

  • Page 295

    Specifying Report Settings 7-5 7 Printing Co mmunication Repor ts 4 Select [For Err or Only], [On], or [Off]. ● If y ou select [For Err or Only ] or [On]: ❑ Select [On] or [Off] f or <Repor t With TX Image> ➞ press [OK]. Report With TX Image The selected mode i s set. ● If you select [Off ]: ❑ Press [OK]. The TX Report is not printe[...]

  • Page 296

    Specifying Report Settings 7-6 7 Printing Co mmunication Repor ts 5 Press [Done] repeatedly until the F ax Basic Features screen appears . Activity Report The Activity Report is a pr inted log that sho ws the results of send and receiv e jobs . The Activity R epor t can be pr inted at a sp ecified time, or it can be pr inted automatically when the [...]

  • Page 297

    Specifying Report Settings 7-7 7 Printing Co mmunication Repor ts 2 Press [Activity Report]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll the desired setting. 3 Select [On] or [Off] f or <A uto Print> . Auto Print [On]: The Activity Repor t is automatica lly pri nted when the number of send and receive t[...]

  • Page 298

    Specifying Report Settings 7-8 7 Printing Co mmunication Repor ts 4 Select [On] or [Off] f or <Send/Receive Separate>. T o print the send and receive logs separately , press [On]. If it is not necessary to print the send and r eceive logs separately , press [Off]. 5 Select [On] or [Off] f or <Dail y Activity Report Time> ➞ press [OK].[...]

  • Page 299

    Specifying Report Settings 7-9 7 Printing Co mmunication Repor ts ● If y ou select [On] : ❑ Enter the time using - (numeric ke ys). Enter all four digits of the time (including zeros), using 24-hour notation. If the number of send and receive tr ansactions exceeds 40 before the specified time, an Activity Report of the most recent 40 transactio[...]

  • Page 300

    Specifying Report Settings 7-10 7 Printing Co mmunication Repor ts RX Report The RX Repor t enab les you t o chec k whether docu ments were sent cor rectly from the sender's mach ine and received successf ully by this machine . An RX Repor t can be printed automa tically aft er documents are receiv ed, and yo u can also set the machine to prin[...]

  • Page 301

    Specifying Report Settings 7-11 7 Printing Co mmunication Repor ts 3 Select [For Err or Only], [On], or [Off] ➞ press [OK]. Details of each item are shown below . The selected mode is set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . [For Error Only]: Prints a report only when a reception error occurs. [On]: Prints a[...]

  • Page 302

    Specifying Report Settings 7-12 7 Printing Co mmunication Repor ts Memor y Inbox RX Report The Memory Inbox RX Report enables y ou to chec k the receptio n of documents in memory box es. NO TE • For an e xample of a Memor y Inbox RX Report , see "Memory I nbo x Reception Repor t," on p . 9-6. • The def ault setting is 'On'. [...]

  • Page 303

    Specifying Report Settings 7-13 7 Printing Co mmunication Repor ts 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .[...]

  • Page 304

    Printing Lists 7-14 7 Printing Co mmunication Repor ts Printing Lists Y ou can pr int the contents of th e Address Book or a list of F ax settings that ha v e been specified from the Add itional Functions scree n. NO TE Lists can be printed only if 11" x 17", LGL, L TR, or L TRR paper (plain, recycled, or color paper) is loaded in the pap[...]

  • Page 305

    Printing Lists 7-15 7 Printing Co mmunication Repor ts 2 Press [Fax ] under <Print List>. 3 Press [Address Book List].[...]

  • Page 306

    Printing Lists 7-16 7 Printing Co mmunication Repor ts 4 Press [Y es]. T o cancel printing, press [No]. The Address Book List is printed. 5 Press [Done] repeatedly until the F ax Basic Features screen appears . User's Data List Y ou can pr int a list of F ax settings that ha ve been specified from th e Additional Functions screen. NO TE For an[...]

  • Page 307

    Printing Lists 7-17 7 Printing Co mmunication Repor ts 2 Press [User's Data List]. 3 Press [Y es]. T o cancel printing, press [No]. The User's Data List is prin ted. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .[...]

  • Page 308

    Printing Lists 7-18 7 Printing Co mmunication Repor ts[...]

  • Page 309

    8-1 CHAPTER 8 T roubleshooting This chapter descr ibes the procedure s f or taking corre ctive action in the e v ent that trouble occurs. The end of the chapter shows y ou how to respond to error messages, and contains a list of frequently asked questions and ans wers . When Prob lems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 310

    When Problems Occur 8-2 8 T roubl eshooting When Problems Occur Sending Documents Canceling transmissions. Q How do y ou cancel a transmission while a document is being scanned? A Press (Stop) on the control p anel, or press [Cancel] on the to uch panel display . Q How do y ou cancel a transmission after the document has been scanned? A Press [Syst[...]

  • Page 311

    When Problems Occur 8-3 8 T roubl eshooting Document cannot be sent. Q Is the telephone line type set correctly? A Check the type of telephone line that has been set. (See "Sele cting the T ype of T elephone Li ne," on p . 1-12.) Q If you are sending with a subaddress, di d y ou enter the correct subaddress and passw ord f or the destinat[...]

  • Page 312

    When Problems Occur 8-4 8 T roubl eshooting The machine will not transmit using a subad dress. Q Are the subaddre ss and password of the remote machine specified correctly? A Check to see if the recipient's machine has a subaddress function. A Check with the remote par ty to see if the specified subaddress and the RX passw ord in this machine [...]

  • Page 313

    When Problems Occur 8-5 8 T roubl eshooting Documents cannot be received in memory . Q Is there sufficient av ailable memor y? A Erase unnecessar y documents and documents with errors from memor y to increase the amount of av ailable memory . (See "Pr inting and Erasing Documents," on p. 3-11, and Chapter 5, "Using/Arranging Document[...]

  • Page 314

    When Problems Occur 8-6 8 T roubl eshooting Cannot use fax inf ormation ser vice s. Q If your machine is connected to a rotar y pulse li ne, is your machine set f or tone dialing? A Set the machine for tone dialing to use f ax info r mation ser vices. (See "F ax Information Ser vices," on p. 3-41.) Q Did you receiv e an instruction from t[...]

  • Page 315

    Error Messages 8-7 8 T roubl eshooting Error Messages This section e xplains the v arious messages that appear on the touch panel displa y , along with possible causes and remedies. F or e xplanations of messages that ar e not listed here, see the Re f erence Guide and Netw ork Guide . Self-Diagnostic Display P erform the necessary procedures accor[...]

  • Page 316

    Error Messages 8-8 8 T roubl eshooting NetW are is in use. W ait for a moment, then perform operation again. Cause Y ou cannot browse the network because NetWare is printing through a PSer v er or NDS PSer ver . Remedy W ait until printing is complete, and tr y browsing again. Check the TCP/IP . Cause The machine's TCP/IP connection is not ope[...]

  • Page 317

    Error Messages 8-9 8 T roubl eshooting # 001 Cause Paper or originals are jammed. Remedy Place the document proper ly into the feeder or on the pl aten glass, and remove any jammed paper or originals. (See Chapter 8, "T roubleshooting," in the Ref erence Guide .) # 003 Cause Communications that take longer than the preset time (64 minutes[...]

  • Page 318

    Error Messages 8-10 8 T roubl eshooting # 012 Cause The document could not be sent b ecause the receiving fax machine was out of paper . Remedy Ask the receiving par ty to load paper into th eir f ax machine. # 018 Cause 1 The receiving machine did not resp ond when your machine redialed. Remedy Confir m that the receiving machine is able to commun[...]

  • Page 319

    Error Messages 8-11 8 T roubl eshooting # 037 Cause Documents could not be received because the re was insufficient memor y avai l a ble . Remedy Erase unnecessar y documents and documents with errors from memor y to increase the amount of av ailable memory . (See "Pr inting and Erasing Documents," on p. 3-11, and Chapter 5, "Using/A[...]

  • Page 320

    Error Messages 8-12 8 T roubl eshooting # 701 Cause The specified Depar tment ID does not exist, or the pass word has change d. Remedy Enter the correct Depar tment ID or password using - (numeric ke ys) on the control pan el, and tr y sending aga in. # 702 Cause The document coul d not be sent because the memor y is full. Remedy 1 W ait a fe w mom[...]

  • Page 321

    Error Messages 8-13 8 T roubl eshooting # 712 Cause The maximum number of docum ents is already stored in the inbox. Remedy Erase unnecessar y documents stored in the inbox. (See "Printing and Erasing Documents," on p. 3-11, and Chapter 5, "Using/Arranging Documents Stored in an Inbox," in the Mail Bo x Guide .) # 829 Cause Data[...]

  • Page 322

    Error Messages 8-14 8 T roubl eshooting # 995 Cause Reser ved communication jobs were cleared. Remedy Reser ve the jobs again, if necessary .[...]

  • Page 323

    Questions & Answers 8-15 8 T roubl eshooting Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Set A uto Redial in TX Settings in Custom F ax Settings (from the Additional Functions screen). Y ou can also make detailed settings, such as the rediali ng frequency and inter val. (See [...]

  • Page 324

    Questions & Answers 8-16 8 T roubl eshooting Q What happens to documents in memor y and the me mory settings if power is interrupte d? A Documents that are stored in the system's memory remain in memor y ev en when power to the machine is interrupte d. Similarly , the con tents of the Address Book are also stored per manently in memo r y .[...]

  • Page 325

    9-1 CHAPTER 9 Appendix This chapter provides the repor ts and lists of activity management, specifications, glossar y , and index. Repor t and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 TX Repor t/Error TX Repor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 326

    Report and List Samples 9-2 9 Appendix Report and List Samples NO TE The f ax numbers and addresse s used in these sample repor ts are fictitious. TX Report/Error TX Report This repor t indicates items , such as the fax nu mber of the party to which you sent documents , the result of communication, a nd other inf or mation, to enab le y ou to check[...]

  • Page 327

    Report and List Samples 9-3 9 Appendix ■ JOB NO . The f our digit number , that is automatically assigned when the document is accepted for sending, is pri nted. ■ DEPT . ID If Depar tment ID Management is set, the Depar tment ID is pr inted. ■ DESTINA TION ADDRESS The f ax number of the destination is printed, up to the first 20 digits. ■ [...]

  • Page 328

    Report and List Samples 9-4 9 Appendix Multiple Communication Result Report This repor t is used to chec k whether documents w ere sent successfully to the intended destinat ions when a sequ enti al broadcast transmission w as perf or med. Y ou can set whether to automat ically print a Multiple Communicat ion Result Repor t after sending document s[...]

  • Page 329

    Report and List Samples 9-5 9 Appendix RX Report This repor t is used to chec k if documen ts were received su ccessfully in this machine. Y ou can set whether to automatically print an RX Report. (See "RX Repor t," on p. 7-10.) NO TE The def ault setting is 'Off'. (See "RX Repor t," on p . 7-10.) ■ REPORT NAME An RX[...]

  • Page 330

    Report and List Samples 9-6 9 Appendix ■ ST . TIME (Start Time) The date and time (in 24-hour n otation) at wh ich the document star ted to be received are printed. ■ USA GE T The time taken (in minutes and seconds) to receive the document from start to finish is printed. ■ PGS. The number of pages that were re ceiv ed successful ly is pr int[...]

  • Page 331

    Report and List Samples 9-7 9 Appendix ■ JOB NO . The f our digit number , that is automatically assigned when the document is received, is printed. ■ DESTINA TION ADDRESS The f ax number of the sender is pr inted, up to the first 20 digits. ■ PSWD/SUBADDRESS A subaddress is printed, if sp ecified. The pas sw ord is not printed to maintain se[...]

  • Page 332

    Report and List Samples 9-8 9 Appendix Activity Report The Activity Report is a pr inted log that sho ws the results of send and receiv e jobs . An Activity Repor t can be printed either automatica lly or manually . An Activity Report is automatically printed when eit her the numb er of communication transactions rea ches 40, or a sp ecified time i[...]

  • Page 333

    Report and List Samples 9-9 9 Appendix ■ NO . The f our digit number , that is automatically assigned when the document is accepted for sending or receiving, is pr inted. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving. ■ MODE The type and mode of transmission are pr inted. ■ PGS. The numbe[...]

  • Page 334

    Report and List Samples 9-10 9 Appendix Address Book List Y o u can prin t the contents of the Ad dress Book and a stand ard list of one-touc h and coded speed dialing n umbers register ed in memory . Print this list manually as needed. (See "Addre ss Book List," on p . 7-14.) ■ DESTINA TION NAME The registered one-touch speed dialin g [...]

  • Page 335

    Report and List Samples 9-11 9 Appendix User's Data List The User's Data List prints out the F ax Settings made in Custom F ax Settings, Repor t Settings , and System Sett ings (from the Addi tional Functions scr een). Manually print the User's Da ta List whenev er necessar y . (See "User's Data List," on p . 7-16.)[...]

  • Page 336

    Specifications 9-12 9 Appendix Specifications Specifications are subject to ch ange with out no tice f or product impr ov ement o r future release . Super G3 F AX Board *1 P els stands f or picture elements (pi xels). Item Specifications T ele phone Line Used/ Number of Lines Public Switched T elephone Networ k, F acsimil e network, 1 line Scan lin[...]

  • Page 337

    Glossary 9-13 9 Appendix Glossar y A Activit y Report A record listing all documents th at hav e been sent and received. ADF A utomatic Document F eeder . Originals placed in the feeder are automatically f ed sheet by sheet to the platen glass f or scann ing. The feeder also automatically tur ns ov er two-sided originals to make one- or two-sided c[...]

  • Page 338

    Glossary 9-14 9 Appendix C CCITT/ITU-T A committee that sets international sta nda rds for telecommunications . CCITT/ITU-T was f ormer ly known as CCITT (Consultativ e Committee f or International T elegraph and T elephon e), but is no w succeeded by IT U-T (International T elecommunications Union-T elecommunications Secto r). Coded Speed Dialing [...]

  • Page 339

    Glossary 9-15 9 Appendix Domain A management concept that divides large scale networ ks into groups for identifying individual computers and users. The Inter net i s managed by classifyi ng domains according to geographical location or type (business, organization, educational institution, etc.). dpi Dots P er Inch . A measure of screen and printer[...]

  • Page 340

    Glossary 9-16 9 Appendix I Internet Pr otocol (IP) The underlying set of networking rules that descr ibes how data is transmitted across the Inter net. Inter net Protocol enables data from one computer to be split into pack ets, and sent to another comp uter with a spe cific IP address. IP addres s Inter net Protocol address. A 32-bit numeric addre[...]

  • Page 341

    Glossary 9-17 9 Appendix Memory Lock Usually a document is printed as soo n as it is received; but with Memor y Lock, all documents received are stored in memory un ti l you enter a pass w ord to print them. This enables you to attend to the documents at your own leisure, and pre v ents pr inted documents from piling up in the output tray . Memory [...]

  • Page 342

    Glossary 9-18 9 Appendix P Pa u s e Y ou can inser t a pause within a telephon e number or at the end of a telephone number . A pause is also sometimes required to connect to an outside line, or f o r ov erseas f ax transmissions to cert ain countries. P ause Time The default settings are two seconds if a pause is inser ted wi thin the te lephone n[...]

  • Page 343

    Glossary 9-19 9 Appendix Resoluti on The density of dots attained by an output device , such as a f ax, scanner , or pr inter , in producing an image. Expressed in ter ms of dots per inch (dpi). Low resolution causes f ont characters and graphics to ha ve a jagged appearance. Higher resolution means smoother cur ves and angles , as well as a be tte[...]

  • Page 344

    Glossary 9-20 9 Appendix SMTP Simple Mail T ransfer Protocol. A TCP/IP protocol f or sending messages from one computer to another on a network. Stamp Applies a stamp (about 1/8" (3 mm) in diameter) on the fron t side of originals after they ha v e been scanned, so that you can distinguish already scanned or iginals from others. Standar d Use [...]

  • Page 345

    Glossary 9-21 9 Appendix T ransfer Y ou can arrange f or all documents received in the main f ax machine to be transf erred to another fax machine . F or e xample, y ou can hav e y our office f ax transf er all incoming documents to your home. Y ou can specify the da y of the week and time of day at which this f eature is activated. Ho we v er , do[...]

  • Page 346

    Index 9-22 9 Appendix Index Numerics 2 1-sided key, 1-8 A Abbre viations used in this manual, xii Activity Repor t, 7-6, 9-13 Activity repor t sample, 9-8 Address Book ke y, 1-7 Address book list sample, 9-10 ADF (A utomatic Document Feeder), 9-13 ASCII code, 9-13 A uto Redial, 5-45, 9-13 A v ailable paper sizes, 2-35 B Batch Sending , 9-13 Bef ore[...]

  • Page 347

    Index 9-23 9 Appendix One-touch speed dialing keys, 5-19 One-touch speed dialing settings, 5 -26 Dialing methods Group dialing, 2-26 Redialing, 2-18 Using coded speed dialing, 2-24 Using the address book, 2-19 Using the numeric ke ys, 2-16 Direct ke y, 1-6 Direct Sending, 9-14 Disclaimers, xxi Displa y language, setting, 1-11 Displa ys used in this[...]

  • Page 348

    Index 9-24 9 Appendix FCC (F ederal Communications Commission), xiii Super G3, xx T rademar ks, xx Line type, setting, 1-10 Long distance, 9-16 M Memory bo x, 9-16 Batch sending memor y bo x, 3-7 Confidential memor y box, 3-5 Erasing, 5-89 Printing and erasing docu ments, 3-11 Rela y memor y bo x, 3-6 Scanning or iginals, 3-8 Setting up, 5-65 Memor[...]

  • Page 349

    Index 9-25 9 Appendix Checking receive job details, 4-8 Checking/Changing the status of receive jobs, 4-8 Erasing re ceiv ed documents, 4- 11 F orwarding received documents from memor y, 4-12 Receiving pr int jobs and fax documents F orward received documents, 2-33 Receiving documents into memor y, 2-31 Receiving documents, 2-29 Redial k e y, 1-6 R[...]

  • Page 350

    Index 9-26 9 Appendix Subaddress, 9-20 Subaddress ke y, 1-7 Super fine, 9-20 Super G3, xx, 9-20 Symbols used in this manual, ix System Monitor ke y, 1-7 System Settings table, 6-2 T T elephone line, selecting the type, 1-12 T elephone line type, 9- 20 T one, 1-12, 3-41, 5-23, 9-20 T rademarks, xx T ransfer, 9-21 T ransfer pass word, 9-21 T ransmiss[...]

  • Page 351

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  • Page 352

    FA7-6760 (000) 092004IS2.5 © CANON INC. 2004 PRINTED IN CHINA CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Ne[...]