Brother FAX-T98 manuel d'utilisation

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Un bon manuel d’utilisation

Les règles imposent au revendeur l'obligation de fournir à l'acheteur, avec des marchandises, le manuel d’utilisation Brother FAX-T98. Le manque du manuel d’utilisation ou les informations incorrectes fournies au consommateur sont à la base d'une plainte pour non-conformité du dispositif avec le contrat. Conformément à la loi, l’inclusion du manuel d’utilisation sous une forme autre que le papier est autorisée, ce qui est souvent utilisé récemment, en incluant la forme graphique ou électronique du manuel Brother FAX-T98 ou les vidéos d'instruction pour les utilisateurs. La condition est son caractère lisible et compréhensible.

Qu'est ce que le manuel d’utilisation?

Le mot vient du latin "Instructio", à savoir organiser. Ainsi, le manuel d’utilisation Brother FAX-T98 décrit les étapes de la procédure. Le but du manuel d’utilisation est d’instruire, de faciliter le démarrage, l'utilisation de l'équipement ou l'exécution des actions spécifiques. Le manuel d’utilisation est une collection d'informations sur l'objet/service, une indice.

Malheureusement, peu d'utilisateurs prennent le temps de lire le manuel d’utilisation, et un bon manuel permet non seulement d’apprendre à connaître un certain nombre de fonctionnalités supplémentaires du dispositif acheté, mais aussi éviter la majorité des défaillances.

Donc, ce qui devrait contenir le manuel parfait?

Tout d'abord, le manuel d’utilisation Brother FAX-T98 devrait contenir:
- informations sur les caractéristiques techniques du dispositif Brother FAX-T98
- nom du fabricant et année de fabrication Brother FAX-T98
- instructions d'utilisation, de réglage et d’entretien de l'équipement Brother FAX-T98
- signes de sécurité et attestations confirmant la conformité avec les normes pertinentes

Pourquoi nous ne lisons pas les manuels d’utilisation?

Habituellement, cela est dû au manque de temps et de certitude quant à la fonctionnalité spécifique de l'équipement acheté. Malheureusement, la connexion et le démarrage Brother FAX-T98 ne suffisent pas. Le manuel d’utilisation contient un certain nombre de lignes directrices concernant les fonctionnalités spécifiques, la sécurité, les méthodes d'entretien (même les moyens qui doivent être utilisés), les défauts possibles Brother FAX-T98 et les moyens de résoudre des problèmes communs lors de l'utilisation. Enfin, le manuel contient les coordonnées du service Brother en l'absence de l'efficacité des solutions proposées. Actuellement, les manuels d’utilisation sous la forme d'animations intéressantes et de vidéos pédagogiques qui sont meilleurs que la brochure, sont très populaires. Ce type de manuel permet à l'utilisateur de voir toute la vidéo d'instruction sans sauter les spécifications et les descriptions techniques compliquées Brother FAX-T98, comme c’est le cas pour la version papier.

Pourquoi lire le manuel d’utilisation?

Tout d'abord, il contient la réponse sur la structure, les possibilités du dispositif Brother FAX-T98, l'utilisation de divers accessoires et une gamme d'informations pour profiter pleinement de toutes les fonctionnalités et commodités.

Après un achat réussi de l’équipement/dispositif, prenez un moment pour vous familiariser avec toutes les parties du manuel d'utilisation Brother FAX-T98. À l'heure actuelle, ils sont soigneusement préparés et traduits pour qu'ils soient non seulement compréhensibles pour les utilisateurs, mais pour qu’ils remplissent leur fonction de base de l'information et d’aide.

Table des matières du manuel d’utilisation

  • Page 1

    F AX-T98 USER ’S GUIDE[...]

  • Page 2

    THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROV AL INFORMATION Brot he r adv ises th at th is pro du ct may not func tio n corr ec tl y in a co un tr y o ther th an wh ere i t wa s ori g ina ll y pu rc ha sed, an d do es no t of fe r an y warr a nty in t he even t t ha t thi s pr o[...]

  • Page 3

    i[...]

  • Page 4

    ii Safety preca ution s To u se th e f ax mach in e s afely Save the se inst ructi o ns for late r refe ren ce. WARNI NG There are h igh vo ltage electr odes inside the fax mach ine. Bef ore you clean t he fax m achine or clear a paper jam, make sur e you hav e unplu gged the power cord from the power outlet. Do not hand le the plug wi th wet hands[...]

  • Page 5

    ii i WARNI NG ■ Use c au ti on when ins tal li ng o r m odi fyi ng tel ep hon e li nes . Nev er touc h te lep ho ne wi res or ter mi na ls th at ar e no t i n sul a te d unl ess the t el eph on e li n e ha s bee n di s conn ec t ed at th e wal l soc ke t. Never install telepho ne wiring during a lightnin g st orm. Never install a telephone wall s[...]

  • Page 6

    iv Choosin g a location Pl ace the f ax mac hine on a flat , stable surf ac e that is fre e of v ibrat io n a nd shocks , such as a desk. Put the fa x mac hine near a tel ep hone soc ket and a stand ard, gro unded po wer ou tlet . C hoose a l ocat ion wh ere t he tem perat ure remains b etwee n 1 0°C an d 3 5°C. Caution ■ Av oid pla c ing th e [...]

  • Page 7

    v Quick Refer e nce Gui de Send ing fa xes Automatic tr ansmission 1 Insert t he do cumen t face dow n in th e ADF ( u p to 10 page s ). 2 Ent e r th e f ax num be r you want to cal l. 3 Pres s St ar t/ Cop y . Rece iving F axes Fo r a detai le d ex pl an at ion ab ou t re ceiv in g f axes pl ea se se e Cha pt e r 5 of th e User ’s Gu i de . Manu[...]

  • Page 8

    vi Making c o pies Making a single copy 1 Inser t the d ocume nt face down in the ADF. 2 Press Start /Cop y t wice. Sortin g multip l e cop ies 1 Inser t the d ocume nt face down in the ADF. 2 Press Start /Cop y . 3 Ente r the numb e r of copi es you want (u p t o 99 ). 4 Press Men u/ Se t . 5 Press or to select SORT , and then pre ss Sta rt/ Copy [...]

  • Page 9

    vii Table of Contents 1 Int ro duct ion . ..... ..... .... ..... ... .... ..... ..... .... ..... ... .... ..... ..... ..... .... .. 1-1 Usi ng t h is Guid e .... ..... ..... ..... .... ... .... ..... ..... ..... .... ... ..... .... .. 1-1 Fi n di ng infor ma tio n .... ..... .... ..... ..... .. ..... ..... .... ..... ..... .. .. 1-1 S ymb ols u se [...]

  • Page 10

    viii 4 Init ial Setu p . ..... .... ....... ..... ..... ..... .... ....... ..... ....... ..... ..... .... ..... . 4-1 Get ting sta rt ed .... .. ..... .... ... ..... .... ..... ..... .... ... ..... .... ..... ..... ... 4-1 Setti ng T one or Pulse di alli ng mode . ... .... ..... ... ....... .... 4 -1 Sett ing th e Date a nd Time ... ..... ....... .[...]

  • Page 11

    ix Sequential P olli ng .. ..... ... ....... .... ..... ... ....... .... ..... ... ..... 5-13 Telephone Ser vices . ..... .... ..... ..... .... ..... ... ....... .... ... ..... ..... 5-14 Ca ll er ID (Call er IDen tifi catio n) ( U.K. Only ) ..... ..... .... 5-1 4 A dv ant age s of C al ler I D .... ..... ....... ..... .... ..... ..... ....... .. 5[...]

  • Page 12

    x Usin g a p rint ed Cov er Pag e . ..... .. ..... ..... .. ..... .... .... 6 -11 Com p osi ng you r ow n com me nt s ... ..... ..... ..... ....... . 6-1 2 Ov er seas Mod e ... .... ..... ..... ..... .... ....... ..... ..... ..... .... ... . 6-13 Ca ll R ese rvat ion .... ..... ..... ....... .... ..... ..... ..... .. ..... .... .... 6- 14 Pri nt S [...]

  • Page 13

    xi P layi ng Vo ic e M essa ges .... ..... ..... ..... .... ... .... ..... ..... .... 8-7 P rint i ng a Fax M ess ag e .... ..... .... ... ..... .... ....... ..... ..... .... 8-8 B ac kup Pr in tin g Op tion ..... .. ..... ..... .. ..... ..... .... ..... ..... .. .. 8-8 Erasi ng Messages . ..... ... ....... .... ... ..... ...... ... ..... ..... ...[...]

  • Page 14

    xii 12 Trou bles hooti ng an d rou tine ma intena nce . ..... ....... .... .... 1 2-1 Tr oublesho oting .. ..... ...... ..... ... ..... ...... ... ..... ..... ...... ... ..... .. 12 -1 Err or mess ages .... ..... ..... .... ... ....... .... ..... ... ...... ..... ... .. 12-1 Pri nte r Jam or Pa per Jam.... ..... ..... ....... ..... .... ..... .....[...]

  • Page 15

    INTRODUCTI ON 1 - 1 1 Using this G uide Tha nk you fo r buy i ng a Bro th er f ax ma ch in e. Thi s fa x machi ne is sim pl e to us e , wit h LCD sc r een i nst ru cti o ns t o gu ide you t hro ug h pr og ramm ing i t. Y ou ca n ma ke the m os t of th e f ax ma ch in e by t ak in g a fe w minu tes to read this Guide . Fin ding inf ormat ion All t h[...]

  • Page 16

    1 - 2 INTRODUCTI ON Par t name s and func tions ■ Fr ont vi ew No. Nam e Description 1 Tele phone Hands et Use this to speak/l isten to telephone cal lers. 2 Han dset Cu r led Cord To connec t th e mac hine and the tel ephone handset. 3 Pa per Wire Extension Supports the record ing paper. 4 Pa per Tray Load paper here. 5 Pa per G uides Press a nd[...]

  • Page 17

    INTRODUCTI ON 1 - 3 ■ Rear view No. Nam e Desc ription 8 Telepho ne Line socket Plug in the modul ar plug on the telephone line here. 9 External Te lephone Line socket Plug in the modul ar plug on the external telephone line here . (Not f or the U.K.) 8 Te leph on e Lin e socke t 9 Ext ernal Te leph one Line sock et (N ot fo r th e U.K.)[...]

  • Page 18

    1 - 4 INTRODUCTI ON FAX-T98 control panel ov erview 9 8 11 10 12 3 1 2 4 6 5 7 1 L CD (Liquid Crystal Display) Disp l ays me ssage s to help you set up and operate yo ur m achine. 2 St op Stops a fax, cancels an operati on or exi ts from Menu mo de. 3 Na vigation keys : Menu/ Se t Lets you access the menu and prog r ammi ng mod e and store your set[...]

  • Page 19

    INTRODUCTI ON 1 - 5 8 Dial Pad Dials phone and f ax number s and can be used as a keyboa rd for entering information into your machine. # key lets you sw itch the dialling type durin g a telephone call from "PULSE" to "TONE". 9 Start/Copy Starts an oper ation, such as s end i ng a fa x . With a document i n the ADF: Mak es a cop[...]

  • Page 20

    1 - 6 INTRODUCTI ON 13 14 15 17 18 16 LCD I ndicato rs C R ibbon Infor m s yo u of th e status of rem aining ribbon. See Cha nging the ribbon on page 12-11. D Me mo ry Inform s you of the memo ry stat u s. : Remaining memory will be 1 00%-50% . : Remaining memory will b e 49% -25% . : Remainin g memory will be 24% - 5 %. : Remainin g memory will be[...]

  • Page 21

    INTRODUCTI ON 1 - 7 About fax mac hines Fax ton es an d hands hak e When someone is sending a fax, the fax machine sends f ax calling ton es (CN G to nes ) . The se ar e qu iet , i nter mit te nt be ep s e ver y 4- sec on ds. Yo u’l l hea r th em a ft er you di al an d pr ess Sta rt/C opy and they wi ll continu e for a bout 60 seconds aft er dial[...]

  • Page 22

    1 - 8 INTRODUCTI ON ECM (E rr or Corre cti on Mod e) The Erro r Corr ection Mode (ECM ) is a way for the fax ma chine to check a fa x transmission while it is in progress . ECM transmission s are only po ssib l e b etwee n mach i ne s that both have this feat ure . If they do, you m ay se nd and rec eive fax m es sag es that ar e co nt in uo usl y [...]

  • Page 23

    INTRODUCTI ON 1 - 9 Connectio ns Con necti ng an ext erna l tel epho ne Your m achi ne i s eq uip pe d wi th a han ds et t hat you ca n use as a re gu lar pho ne . How e ver y o u can al so c on ne ct a s ep ara te tel e ph on e to y our machi ne, as show n bel o w. . When ev er thi s ext e rna l ph one (or T AD ) is in us e, th e s cre en d is pla[...]

  • Page 24

    1 - 1 0 I NT RODUCTIO N C onne ct ing a n ext ern al t eleph o ne answ er ing de vice (TAD) Seq uenc e You may ch oose to connect an answering device. Ho wever, when yo u ha ve an exter nal TAD o n the s a me t ele ph one line as th e m achi ne, t h e TA D an s wers a ll c a lls an d the m a chin e “ l is ten s” f or f ax callin g (CNG) tones. [...]

  • Page 25

    INTRO DUCTION 1 - 11 Co nn ec ti on s The ext ern al TA D m ust be con ne c te d as s ho wn ab ove . 1 Set y our ext e rna l TAD to one or t wo r i ng s. (Th e m ac hin e’s Rin g D ela y se tt in g do es no t appl y.) 2 Reco r d t he ou tgoin g mess age on y our ext ern al TA D. 3 Set th e TAD t o an swer c al ls. 4 Set the R ecei ve Mod e to TAD[...]

  • Page 26

    1 - 1 2 I NT RODUCTIO N Recor ding o u t going m e ssage (O GM) on an externa l TAD Timing is i mportan t in recordin g this me ssage. The me ssage sets up the w ays to handle both ma nual a nd a utom ati c fax r ecep tion. 1 Reco r d 5 sec on ds of sil enc e a t the be gi nni n g of yo ur mes sa ge. (Thi s allows th e fax m a chi ne tim e to l ist[...]

  • Page 27

    INTRO DUCTION 1 - 13 Usin g exten sion te lephon es ( For U .K. only) It ma y be tha t yo ur p rem is es ar e al r ead y w ire d wi th pa ra l lel ex te nsio n tel epho n es , or you i ntend to add exte nsio n tel ephon es to your line , in add it ion to yo ur ma c hin e. Whil e the s im p lest arr ang eme nt is st rai ght f or war d p ar alle l co[...]

  • Page 28

    1 - 1 4 I NT RODUCTIO N Th e in ad v isabl e con fig ur at ion i s sh own in fi gu re 1 b el o w, a nd the recom mend ed ma ster/ slav e c onfi g ura tion is s h ow n in fi gur e 2. Th is ne w co nn ec ti on co nf ig ura ti on c an be a rr ang ed b y co nt act in g BT , Ki ng sto n upo n Hull Tele c omm uni ca tion s , your PAB X main t ain er or a[...]

  • Page 29

    INTRO DUCTION 1 - 15 Mu lti - Line C onn ecti ons ( PABX ) Mo st of f ices use a c ent ra l te le pho ne sys tem . Wh ile i t i s of te n relatively simple t o connect t he machine to a key system or a PABX (Pr ivat e Au tomati c B ran ch Exc han ge), w e su gges t that you c ontac t the company th at installed you r te lephone syst e m and ask th [...]

  • Page 30

    2 - 1 PAPER 2 About pa per H andli ng a nd usin g sp ec ial pape r ■ St ore pap er in i t s ori gi na l pa ck agi ng , a nd ke ep it s ea led . Kee p t he pa per fl at an d aw ay fr om moi s tur e, di r ect su nli gh t an d h eat. Paper spe cific ations for the p aper tray Paper Size: A4 Wei ght: 64 to 90 g/m 2 Th ic kne s s: 0.08 to 0. 10 mm Cap[...]

  • Page 31

    PAPER 2 - 2 How to load paper To lo ad paper 1 Fan th e s tac k of p a p er we ll to avoi d pa per j ams and m is-fe eds. 2 Ge nt ly ins er t the pap er . Th e s id e to be prin te d on m ust be f ace dow n . Ta p t he s tac k of pa p er so th e ed ge s are eve n. Print S ide Paper[...]

  • Page 32

    3 - 1 ON-SCREEN PROGRA MMING 3 User-friend ly pro gramming Th e f ax mac h ine is de si gn ed to be ea s y to use wit h LCD on- scr ee n prog ramm ing using the na viga tion k e y. Us er- fri endly p rog ram mi ng h el ps y ou t ake fu ll ad vant a ge o f al l th e men u s el ec ti on s th e fa x machine h as t o offe r. Since your prog ramm ing is[...]

  • Page 33

    ON-SCREEN PROGRAMM ING 3 - 2 Nav igatio n keys You c an acc ess the m e nu m ode by pre s sing Menu/Set . When yo u en te r t he me nu , the LC D scrolls. Press 1 fo r Init ial Setu p menu — OR — Press 2 fo r Setup Recei ve me nu — OR — Press 3 for S et u p Send m e nu — OR — Press 4 for Ca nc e l Jo b m enu — OR — Press 5 fo r Inte[...]

  • Page 34

    3 - 3 ON-SCREEN PROGRA MMING You ca n sc ro ll m ore quic kly thr o ugh ea c h men u le ve l by pr es si ng th e a rro w k eys o r . Y ou ca n th en sel ect an opt io n by pr ess in g Menu/Set wh en th at opt io n ap pe ar s on th e L C D. Th en th e LCD sh ows th e ne xt menu l evel . Pr e ss or to s crol l to your ne xt menu sel e ctio n. Pres s [...]

  • Page 35

    ON-SCREEN PROGRAMM ING 3 - 4 Main Me nu Me nu Select ions Options Description s Pag e 1 . INI TI AL SE TU P 1 . TO NE /P ULS E T ONE PULS E Selects the dia lling m ode. 4-1 2 . DATE /T IME — Enter da te and time for LCD disp lay an d to print on tra nsm is si on s . 4- 1 3 . STAT IO N I D — Program the name , fax number a nd telepho ne number t[...]

  • Page 36

    3 - 5 ON-SCREEN PROGRA MMING Main Menu Menu S elections O ptions De scripti ons Page 2 . SETU P REC EI VE (Conti nued ) 4 . REMO TE C OD E ON ( 51, #51, 81) OFF Enter code to a ctivate or deacti vate mac hine from a remote locati on or to transfer voic e call fro m cord less phone to your machi ne. 5-10 5 . REDU CT IO N AU TO 100% 93% 87% 75% Redu [...]

  • Page 37

    ON-SCREEN PROGRAMM ING 3 - 6 Main Me nu Menu S e lections Opt ions Description s Page 3 . SE TU P SEN D (Contin ued) 7 . DELA YED FA X — Set your mac hine to sen d your do cuments later. 6-15 8 . POLL ED T X STAN DARD SECU RE Set up your machi ne with a document t o be retr ieved by another fax ma chine. 6-16 9 . MEMO RY T X NEXT FAX ON LY ON OFF[...]

  • Page 38

    3 - 7 ON-SCREEN PROGRA MMING Main Menu Menu S elections O ptions De scripti ons Page 8 . SETU P TAD 1 . MESS AG E ST OR E DOC: ON DOC: OF F VOIC E: ON VOIC E: EX T VOIC E: OF F Se lec t if m em or y wil l s tor e fax, v oice or bot h. 8- 3 2 . BACK UP P RINT ON OFF Automati call y prints a copy of faxes receiv ed into memor y. 8- 8 3 . OGM TAD ME S[...]

  • Page 39

    ON-SCREEN PROGRAMM ING 3 - 8 Main Me nu Menu S e lections Opt ions Description s Page 9 . SE TU P MEL ODY 1 . RIN G PA TT ER N SIG NA L MELO DY1 MELO DY2 MELO DY3 MELO DY4 Se lect s rin g patt ern. 4-8 2 . MUSI C ON HOL D OFF MELO DY1 MELO DY2 MELO DY3 MELO DY4 Se lect s th e musi c ty pe or sets to o ff the musi c on hold. 4-8 0 . MISCE LLANEO US [...]

  • Page 40

    4 - 1 I NIT IAL SE TU P 4 Getting s tarted Se tt ing T one or P ulse d ial ling m ode Your machine comes set for Tone dialling service (multi-fre quency). If y ou hav e P uls e d ial li ng serv ic e (rot ar y ), yo u ne ed to ch ang e t he dia lling mode. 1 Press Men u/ Se t , 1 , 1 . 2 Pre ss or to select PULS E (o r TONE ). Press Men u/ Se t . 3 [...]

  • Page 41

    IN IT IAL SE TUP 4 - 2 Sett ing the Stati on ID You s ho ul d s tore y ou r na me or co mpa ny na m e and f ax nu mbe r to be pr int ed on a ll f ax pag es tha t y ou send . It is i mpo rtant that y o u en ter th e fax and teleph one nu mber s in th e internat ionally standa rdised format , i.e. in accordan ce with the following strict sequence: ?[...]

  • Page 42

    4 - 3 I NIT IAL SE TU P 4 Use the dial pad to ente r your nam e ( up to 20 char ac ters) . Press Men u/ Se t . (See Enteri ng t e xt be low .) 5 Press Stop . The LCD will show the date and time. Enter ing text When you are s ett ing ce rtai n func tion s, s uch a s the Sta tio n ID, y ou may need to type text i nto th e fa x machine. M ost num ber [...]

  • Page 43

    IN IT IAL SE TUP 4 - 4 Ma king co r rect ions If you en tered a le tter inc o rr ectly a nd want to cha nge it, pr ess to mov e the cu rsor af ter the l ast co r re ct letter . Then press Stop . All the letters above and to the right of the cursor will be d elete d. Re-enter the c or rec t ch ar act ers . Y ou c an al so b ack u p an d ty p e over [...]

  • Page 44

    4 - 5 I NIT IAL SE TU P Set tin g the B eeper Vo lume You c a n ch an ge t he beep er v olu m e. Th e de fa ul t (or i gin al ) set t ing is LOW . Wh en the beep er i s on , th e fax mac hine be eps e very ti me yo u pres s a k e y or ma ke a mist ake a nd whe n a fax is bei n g se nt or r ece iv ed. 1 Press Men u/ Se t , 1 , 4 . ( LO W , H IGH or [...]

  • Page 45

    IN IT IAL SE TUP 4 - 6 PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Sw itc hed Te lep ho ne Net wor k) li ne s. H owe ver , m a ny of fi c es us e a central te le phone syst e m or Private Au tomatic B ranch Exch ange (P AB X) . Your fa x ca n be c o nnec t ed to m o st t ype s o f P AB X. The recall facility on [...]

  • Page 46

    4 - 7 I NIT IAL SE TU P Setti ng th e Cl ock Cha ng e You c a n eas il y le t the m ac hin e's cl ock gai n or l os e one hour by usin g th i s f e atur e. 1 Press Men u/ Se t , 1 , 6 . 2 Press or to select TO SUMM ER T IM E ? or T O WI NTE R TIME ? . 3 Press Men u/ Se t . 4 Press 1 to ch ange to Wi nt er T im e or S umm er Time. — OR — Pr[...]

  • Page 47

    IN IT IAL SE TUP 4 - 8 Melody Settings Set tin g the R ing Pa tte rn You c an sel e ct a ri ng p at t ern fro m s ign al (r e gul ar ri ng pat t er n) or 4 typ es of mel ody . The def a ult set t ing is SIGN AL . 1 Pres s Menu/Set , 9 , 1 . 2 Press or to se l ect SIGNAL , MELO DY1 , MELO DY2 , ME LO DY 3 or MELO DY4 and pres s Menu/Set . 3 Pres s S[...]

  • Page 48

    5 - 1 SETUP RECEIVE 5 Basic recei ving opera tions Choo sing the Recei ve M ode Th er e ar e f ou r dif f ere nt R ece i ve Mo de s for the f ax ma chi ne. Yo u c an choose th e m ode tha t best su its your ne eds. * In FA X/TE L mod e y ou mus t se t t he Ring De lay an d F/T Ri ng T ime . If y ou ha v e ext en s ion ph on es on t he line , k e ep[...]

  • Page 49

    SETUP RECEIVE 5 - 2 To sel ect or change your Receive Mode 1 Pres s Receiv e Mo de . The screen displays your current se lec ti o n. T he o pti ons are : 2 C ont in ue to p r ess Rece ive Mod e until your new selection a ppe ar s. Af te r 2 sec o nds, t he sc re en ret urn s to the da te and time d isplay, a long with you r new Mo de se tting. To s[...]

  • Page 50

    5 - 3 SETUP RECEIVE Setti ng th e Ri ng De lay Th e Ri n g Del ay set s the nu m be r of tim es the f ax mac h ine ri ngs befor e it a ns wers i n FA X ONL Y , FAX/ TEL or TA D mode . 1 Press Men u/ Se t , 2 , 1 . 2 Press or to select RING DELA Y . Press Men u/ Se t . 3 Press Stop . Setti ng th e F/T Ring Time (FAX /TE L mode on ly) If y ou set the[...]

  • Page 51

    SETUP RECEIVE 5 - 4 Re cor ding the Fa x/T el Outg oing Annou ncem ent (F/T ME SSAGE ) Th is is th e an noun ceme n t pl ayed by y our m achine (not a n ext ernal TAD ) w hen som eone c all s an d y our mac hi ne is se t t o F/ T m ode . Alt houg h c all ers hear yo ur anno unc eme nt, t hey ca nnot lea ve a mes sag e. 1 Pres s Menu/Set , 8 , 3 . 2[...]

  • Page 52

    5 - 5 SETUP RECEIVE Fax D etect When you use th is fea ture, yo u do n’t hav e to pres s Sta rt/ Copy or the Fax Re ceive Code 5 1 wh en you an s wer a fa x c a ll. S ele cti n g ON allows the fax machine to receive fax calls auto matically, even if yo u li ft t he han ds et of a n ex ten s ion or e xte rna l ph one. Wh en yo u s ee RECE IVE on t[...]

  • Page 53

    SETUP RECEIVE 5 - 6 Prin ting a re duce d inc oming fa x If you cho ose AUTO , th e fax machine au tomatica lly reduces a n in com in g f ax t o f it on one pa ge of A4 , r eg ard les s of t he pa per s iz e of the do cume nt . 1 Pres s Menu/Set , 2 , 5 . 2 Use or to s e lect the redu ctio n rati o you want – AUTO , 100% , 93% , 87% , or 75 % . C[...]

  • Page 54

    5 - 7 SETUP RECEIVE R ece pt io n int o me m ory As s oon as th e pape r tr a y be c ome s em pt y d urin g fa x re cep ti on, th e screen will display CHEC K PA PE R ; plea se pu t som e pa per i n the pape r tray . ( See Quick Setu p Guid e.) If t he M emo ry Re ceive i s se t to ON If suff i cie nt mem or y is avai lable , the cur rent fax rece [...]

  • Page 55

    SETUP RECEIVE 5 - 8 Advance d receivin g operations Oper at ion fr om ext ensio n telep ho nes If y ou an sw er a f ax call on an ext en sion tel eph on e, or a n ext er nal telepho ne into the corr ect socket (See Co nnec tions on pag e 1- 9.) , you can make the fax machine take the call by using the Fax Receive Code. Whe n you pr ess th e Fax Rec[...]

  • Page 56

    5 - 9 SETUP RECEIVE R emot e C all Tr ansf er In or de r to set t he F ax Re ce iv e, you s hou ld fir st set Me nu/Se t , 2 , 4 REMOT E C ODE to ON . ( S ee Chan gin g R em ote C ode s o n pa ge 5-10 .) This function works when you receive the incoming Voice call at the r emo te DEC T c or dl es s p ho ne e xte rn al ly con nec t e d to th e fax m[...]

  • Page 57

    SETUP RECEIVE 5 - 10 Changing Re mote Co des Remote Co d es might n o t work wi th some telephone syst e ms. The pr eset Fax Rec ei ve C ode i s 5 1 . The p res e t Tel ep hon e Ans wer Code is # 5 1 . T he pr es et D E CT Activati on C ode is 8 1 . To ch ange Rem ote Cod es 1 Pres s Menu/Set , 2 , 4 . 2 Pres s or to se l ect ON (or OF F ), a nd pr[...]

  • Page 58

    5 - 1 1 SET UP RECEIVE Po lling Pol lin g i s th e pro c ess of ret rie v ing fa xes fr om an ot h er f ax mach i ne . You can use the fax machine to ‘po ll’ other machines, or you can hav e som eon e poll the fax ma chin e. Everyone who is involved in Polling needs to set up their fax machines for Polling. When so meon e poll s the fax m ach i[...]

  • Page 59

    SETUP RECEIVE 5 - 12 Setu p for Pollin g Receive w ith Secure Cod e You ne ed t o mak e s ur e yo u ar e u sing t he s am e sec ur e code a s the oth er pa rt y . 1 Pres s Menu/Set , 2 , 7 . 2 Press or to se lect SE CURE . Pres s Menu/Set . 3 Ent e r a f our -di gi t se cur e c ode . This is the sa me as the se curity code of the fax m achine you a[...]

  • Page 60

    5 - 1 3 SET UP RECEIVE Se qu enti al Po lli ng You r mac hi ne can r equ es t docu men t s fr o m sev era l fa x uni ts in a si ngl e op er at ion . Y ou jus t sp eci fy sev era l de st in ati o ns in S te p 4. Af te rw ar d, a S equ en t ial P oll i ng Re po rt wil l be p ri nt ed. 1 Press Men u/ Se t , 2 , 7 . T h e s cr een di sp la ys . 2 Press[...]

  • Page 61

    SETUP RECEIVE 5 - 14 Telepho ne Service s You r F AX su pports the Ca ller ID a nd BT Ca ll Sign (Fo r U .K. Onl y) tel e phon e s erv ic es of fe red by s ome tel ep hon e c om pan ie s. Call er ID (Ca ller I D entif ica tion ) ( U.K. Only) Cal l er ID is a te lep ho ne se rv ice t ha t all o ws the su bsc ri ber to se e a di spl a y of t he cal l[...]

  • Page 62

    5 - 1 5 SET UP RECEIVE Se t the Ca ller I D to ON If y ou ha ve B T Ca l ler I D o n y our li ne, th en thi s fu nc ti o n sh ou ld be s et to ON to di spl a y the cal le r’ s ph one nu mbe r on t he fa x LC D as th e tele phon e rin gs . 1 Press Men u/ Se t , 0 , 1 . 2 Pre ss o r t o ch oo se ON (or OFF ). Press Men u/ Se t . 3 Press Stop . Ho w[...]

  • Page 63

    SETUP RECEIVE 5 - 16 The Cal ler ID is S tored in Y our Mac h ine’s M e mory The ma chi n e ca n sto re a ma x imu m of t he l ast 30 in com in g call e r ID s in th e memo ry , a lo ng wit h the ti me an d da t e of r ece pt ion . The 31 s t cal l wi ll c ause th e ol d est ID to b e era s ed . The Cal le r I D i nf orm at ion st or ed in th e m[...]

  • Page 64

    5 - 1 7 SET UP RECEIVE Se lec ting a Calle r ID fro m th e Me m ory f or Ca ll Re pl y You c an d is pla y th e ca lle r I Ds t ha t ar e st ore d in th e mem ory an d select the caller you want your mac hine to dial. Call Reply is a con ven ient f eatu re w here by you r Brot her fax ca n dial ba ck a vo ic e/f ax ca ll “ on -ho ok” t o t he o[...]

  • Page 65

    SETUP RECEIVE 5 - 18 To Act ivate Cert ain Netwo rk Se rvices Whe n Using Ca ll Reply The req uir ed p refi x, ty pi cal l y thr ee t o s ix di g it s (i ncl udi n g # a nd sy mbo ls ) in l e ngth , may be in s ert ed af t er di s pla yi ng the de sir ed Ca l le r ID i n st ep 3 on the prev iou s page . (You can en ter the prefi x u p to 20 di g it[...]

  • Page 66

    5 - 1 9 SET UP RECEIVE Call Reply to DDI n umber s via Caller ID C all s d eri ved fr om a c all er I D n umb er to de s ti na tio ns c o nn ect ed to a “Direct Dial Inward (DDI)” p rivate exchange system may fa il to conne ct, or m ay b e answ e red in the first in stance by the called pr e mis es mai n s wi tc hbo ar d rat her tha n by the in[...]

  • Page 67

    SETUP RECEIVE 5 - 20 BT Cal l Sig n (F or U.K . On ly) Thi s ma c hin e f eatu re l e ts y ou use t he BT C all Sign su bsc ri ber ser vi c e whic h all ow s yo u t o hav e at lea s t tw o sep ara t e t ele ph one num bers o n on e ph on e li ne. Each phon e num ber ha s its own di stin c ti ve r in gin g pa tt e rn, s o y ou kn ow w hi ch ph one n[...]

  • Page 68

    6 - 1 SETUP SEND 6 Ho w to di a l Th er e are fo ur wa ys to d ial. Man ual dia lling Pr e ss a ll of th e di git s of th e ph on e or fax nu mb er . Se ar ch You can search for names you have sto red in TEL-Index memori es. Pres s Se arc h/M ute . a nd th en p ress or to search for num ber s a lph ab et ic al ly . Se tu p Se nd[...]

  • Page 69

    SETUP SEND 6 - 2 How to fax Aut omat ic tr ansmi ssio n Th is i s the eas iest way to s end a fa x. IMPORTANT: D o not pi ck up the ha nd se t or pre ss Speake r Phon e . 1 Inser t t he do cument fa ce dow n, to p edge first in the ADF. 2 Adj ust th e pa per gui de s to f it th e widt h of yo ur do c ume nt . 3 Ent e r th e f ax num be r usi n g Se[...]

  • Page 70

    6 - 3 SETUP SEND Man u al tran smis sio n Manu al tr an smi ssion let s yo u he ar t he di allin g, ri nging and fax-receivin g tones wh ile se nding a fax. 1 Inser t the d ocum ent face do wn in th e ADF . 2 Pi ck u p t he han ds et and l is ten fo r a di al to ne . — OR — Press Spe aker Phone and li st en f or a dia l to ne . 3 Ente r the fax[...]

  • Page 71

    SETUP SEND 6 - 4 Sen d ing a fa x a t t he end of a co nver sa tio n At the end of a c onv ersa tion y ou can s end a fa x t o t he o ther p arty bef ore yo u bo t h hang up. 1 As k th e ot he r par ty to w ait f or f ax to ne s (b ee ps) an d t hen pre ss St art be f ore han gin g up . 2 Inser t the documen t face d own i n the AD F. Pres s St ar [...]

  • Page 72

    6 - 5 SETUP SEND Basic sending o perati ons Se ndin g faxes usin g multip le set ting s When you send a fa x you ca n choos e any combination o f these se t tin gs s uch as cont ra s t, r eso lu ti on , ov er seas mo de , de la ye d fax tim er, pollin g t ran smission or memory transmission. Afte r each setting is accepted, the LCD will ask if you [...]

  • Page 73

    SETUP SEND 6 - 6 Fax re solu tio n When yo u h ave a d ocum ent in th e A DF you c an us e t he Resolut ion key to change t he se ttin g temp oraril y (fo r th is fa x only). P ress Reso luti on r epeate dly unti l th e LCD sh ows the s etting you w ant . Mult iple R esolu tio n T rans miss ion Us e thi s f ea tu re t o sel ect se par ate r e sol u[...]

  • Page 74

    6 - 7 SETUP SEND 4 Press 1 if yo u want to select add ition al sett ings . Th e di spla y ret u rns to th e Se tup S end m en u. — OR — Press 2 if y ou have finish ed c h oos ing se ttin gs, a nd th en g o to St ep 5 . The scree n prom pts y ou to ente r the fax nu mber yo u want to call. 5 Ente r a fa x numbe r. 6 Press Start /Cop y to send th[...]

  • Page 75

    SETUP SEND 6 - 8 Can celli ng a sch edu led job You can cancel a fax jo b that is waiting in memory. 1 Pres s Menu/Set , 4 . Any j obs th at are wai tin g w i ll ap pe ar on th e LCD . 2 If you have m ore than two jobs waiting, p re ss or to se lect th e j ob you wa nt to ca nce l. Pres s Menu/Set . — OR — If you o nl y ha v e one j o b wait in[...]

  • Page 76

    6 - 9 SETUP SEND Advanc ed sendi ng operation s El ect ron ic Cov er Page The cover page is sent t o the receiving party’s m achine. Your cover p age in cl ud es th e na me st or ed in th e I nde x mem o ry, if y ou have use d a q uick - di al num ber to ma ke th e c a ll . Th e c ove r pa ge in di cat es th e fax is fr om y ou r St ati o n ID , [...]

  • Page 77

    SETUP SEND 6 - 10 Cover P age f or Next F ax Only Ma ke sure St at ion ID is set up . ( S ee Se tting the St ation ID o n pa ge 4-2 .) Th is fe atur e do es no t wor k wi th out t he St ation ID. You can set th e fax to send a co ver pa ge wi th a part i cu lar doc um e nt. Thi s co ve r pa ge wil l inc lu de th e nu mbe r of pag es in yo ur d ocum[...]

  • Page 78

    6 - 1 1 SETUP SEND Always s end Cover P age Make sure Stat i on ID is set up. ( See S et ti ng t he Stat io n I D o n pa ge 4 -2.) Thi s fe at ur e do es no t wo rk with ou t t he St at io n I D. You can set yo ur machine to sen d a cover pag e whenever you sen d a f ax . T he n umb er of pages in y ou r fa x is no t i ncl u ded whe n you us e this[...]

  • Page 79

    SETUP SEND 6 - 12 Com posi ng yo ur ow n comm ents 1 Pres s Menu/Set , 3 , 2 . Th e sc ree n displays: 2 Use or to choos e pos i t ion 5 or 6 for yo ur c ust om iz ed co mmen t. Pres s Menu/Set . 3 U se th e di al pa d to en t er y ou r cus t omiz ed comm ent . (See Enter ing text o n pa ge 4 -3.) 4 Pres s Menu/Set . T he scree n displays: 5 Pres s[...]

  • Page 80

    6 - 1 3 SETUP SEND Over seas Mode If you a r e hav ing dif f ic ulty sen di n g a fax ove rs ea s due to p oss ibl e i nt er fer en ce on th e ph on e lin e, we r eco mm end t ha t you t urn on t he Ov er s eas Mod e. A f ter yo u s end a f ax usin g t h is f ea tur e , th e fe at u re will turn itself off. 1 Inser t the d ocum ent face do wn in th[...]

  • Page 81

    SETUP SEND 6 - 14 Call Reserv ation You c an send a f ax and l et the o th er p ar ty know that yo u wan t to spe ak t o him a ft e r th e f ax tr an smi ss ion i s com pl ete d. T he other fax machin e will ring as if it were receiving a telep hone call; if the other pa rt y pic ks up th e ha nds et , yo ur mach ine wil l rin g. Lif t th e han dse[...]

  • Page 82

    6 - 1 5 SETUP SEND Print Sa m ple Call B ack M essage 1 Press Men u/ Se t , 3 , 6 . 2 Press or to select PRIN T SAMP LE . Press Men u/ Se t . D elayed F ax You c an u se th i s fu nc t io n to send a fa x up t o 2 4 ho urs l a te r. 1 Inser t the d ocum ent face do wn in th e ADF . 2 Press Men u/ Se t , 3 , 7 . 3 En ter the ti me you w a nt th e f [...]

  • Page 83

    SETUP SEND 6 - 16 Sett ing up Pol led Tra nsmi ssion ( St andar d) Polling Transmit is when you se t up your fax m achine to wait with a docum ent so a n other f a x ma chine can re trieve it. 1 Inser t t he do cum ent to be retr ieved i n the ADF. 2 Pres s Menu/Set , 3 , 8 . Th e sc ree n displays 3 Press or to choose STAN DARD , an d pre s s Menu[...]

  • Page 84

    6 - 1 7 SETUP SEND Se tup fo r Poll ing Tran smit wit h Secu re Code When you set POL LING: SE CU RE to ON, anyon e who polls your mach i ne must en ter the po l lin g ID num b er . 1 Inser t the d ocum ent face do wn in th e ADF . 2 Press Men u/ Se t , 3 , 8 . 3 Press or to choose SECU RE , and p r ess Men u/ Se t . 4 Ent er a f o ur- dig it nu mb[...]

  • Page 85

    SETUP SEND 6 - 18 Mem or y Tran sm i ssi on Th is feat ure allo ws th e fa x ma ch ine to sca n a fax in to its memor y and sen d it as so on as th e s ca n i s c omp let e. Th is wa y , you do n’t h av e to wa it fo r th e ent ire fax t o be tr ansm itte d befo r e yo u retri eve yo ur doc ume nt . 1 Inser t the documen t face d own i n the AD F[...]

  • Page 86

    6 - 1 9 SETUP SEND Out of me mory messag e If you ge t an OUT OF ME MOR Y mes sag e w hile sc an nin g th e fir s t pag e of a f ax, pre ss Stop to ca nce l th e sc an. I f y ou ge t an OUT O F MEMO RY me ssage while scanning a subsequent page, you will have th e op ti on to p res s Start/ Copy to send the pages sca n ne d so f ar, or to pre ss St [...]

  • Page 87

    SETUP SEND 6 - 20 Inte rru pti ng D ela yed Fax a nd P olle d Tran smit jo bs You c an send a f ax or ma ke a c op y now , ev en if you ha v e you r mac h ine set to sen d a fax later , or if you ha ve i t set to be pol led. How ev er , you cann ot us e aut oma t ic red ial o r the M enu m o de. 1 Pres s Menu/Set , 5 . 2 W ait 2 sec ond s, then rem[...]

  • Page 88

    7 - 1 SETUP I NDEX FOR EASY DIALLING 7 Sto ring T el- Inde x Num ber s f or I nd ex You c an st ore Tel -I nde x n umb ers for I nd ex, whi ch yo u dia l by pr e ssi ng or and S ta rt . Th ere are 100 Tel -In dex lo cat ion s . Even if you lo se electrical power, n umbers stored in memo ry wil l not be l ost. 1 Press Men u/ Se t , 6 , 1 . The sc re[...]

  • Page 89

    SETUP INDEX FO R EASY DI ALLING 7 - 2 Cha ngin g Tel In dex N umb ers f or Ind ex You can c han ge n umb ers o r na m es st ored i n the m emor y. T her e are 4 Gr ou p Nu mbe r l oca tio ns . 1 Pres s Menu/Set , 6 , 2 . 2 Pr e ss or to s ele ct t he num be r yo u wa nt to ch an ge. 3 Pres s Menu/Set . 4 Ent e r a ne w num ber . 5 Follo w the direc[...]

  • Page 90

    7 - 3 SETUP I NDEX FOR EASY DIALLING Stor ing G ro ups Af te r s tor in g Tel -I ndex num ber s , you can c om bin e t hem in to a Group. Gr oups allow you to sen d the same fax messa ge to man y fax num ber s. Y ou ca n ha ve up to f ou r s mall Gro up s o r you c an ass ign up t o 10 0 n umb ers to on e la r ge Gro up . 1 Press Men u/ Se t , 6 , [...]

  • Page 91

    SETUP INDEX FO R EASY DI ALLING 7 - 4 Ch angi ng the N umb er s for Gr oups You c an chan ge and era s e Gr oup s et ti ng s. 1 Pres s Menu/Set , 6 , 4 . 2 Pr e ss or to s ele c t the Gr o up num ber you w an t to ch an ge . 3 Pres s Menu/Set . Wh en y ou ch a ng e a Gr ou p n am e 4 Press or to se lect CHAN GE NA ME? . 5 Pres s Menu/Set . 6 U se t[...]

  • Page 92

    7 - 5 SETUP I NDEX FOR EASY DIALLING Diallin g opti ons You c an use t he fa x m ac hin e to make voice tele phon e c all s b y dialling manually or by us ing Search. You can use the handset to make a nd receive calls. When you di al a qui ck- dial numbe r, the LCD sho ws th e nam e you’ ve st o red , o r if y o u ha ven’ t s t ore d a n ame , [...]

  • Page 93

    SETUP INDEX FO R EASY DI ALLING 7 - 6 Se arch You c an sear c h fo r na mes you hav e sto red . 1 Pi ck up the ha nds e t. — OR — Pres s Speak er Ph one . 2 Pres s Search/M ute , the n en te r th e fi rs t le tt er of t he na me y ou ar e l ooki ng f or b y u s ing t h e di a l pa d. 3 Press or to sear ch the names tha t ar e di splay ed al p h[...]

  • Page 94

    7 - 7 SETUP I NDEX FOR EASY DIALLING Pause Pres s Redia l/Pause to in ser t a 3. 5- s econ d pa use bet we en numbers. If you are diallin g overseas, yo u can press R edia l/Pause as ma ny ti mes as ne eded to i ncrea se the leng th of the pause . R edi al (Tel) If y ou ar e cal l ing so meo ne and th e lin e is bu sy, you ca n re tr y th e numb er[...]

  • Page 95

    SETUP INDEX FO R EASY DI ALLING 7 - 8 Tone or Pulse If y o u ha ve a Pu ls e d ial li ng se rvi ce, bu t ne ed to send To ne si gna l s (f or exa mpl e , f or te l epho ne b ank in g) , fo ll ow t he in stru c ti on s be l ow. I f you have Touc h Tone service, you will not need this feature to send ton e s ign als . 1 Pi ck up the ha nds e t. 2 Pre[...]

  • Page 96

    8 - 1 MESSAGE MAN AGER 8 Messag e Manag er Mode Mes sa ge M anag er M ode allow s you to stor e inco ming fax an d voi ce mess ages in a flex ible memory. The memory store s 15 mi nute s of voic e m essag es, or u p to 20 page s o f fax mess a ge s. The ac tual num ber of p ag es st or ed in m em or y v ar ies d epen di n g on t h e co nt en t a nd[...]

  • Page 97

    MESSAGE MANAGER 8 - 2 Fle x ib le Memor y Setti ngs (Mes sage St ore) Messa ge Manager Mo de of fers you six flexi ble memo ry set tings, s o that yo u can de cide which kinds of me ssa ges you want to receive. 1 . DOC:O N , VOIC E:ON Both voic e and fax messages are stored. You can use the Fax Fo rwarding or Pagi ng features and r etr ieve voice a[...]

  • Page 98

    8 - 3 MESSAGE MAN AGER Settin g the M essage Sto re Sel ect th e se tt ing fro m th e des c rip ti on s of “F le xi ble Mem o ry Setti ngs” . 1 Press Men u/ Se t , 8 , 1 . T h e s cr een promp ts y ou to choo se a DOC (Docum ent) se ttin g. 2 Press or to select ON (or OFF ), an d pr es s Me nu/Se t . 3 Th e s creen p romp ts yo u to choo se a V[...]

  • Page 99

    MESSAGE MANAGER 8 - 4 Rec o rdin g t h e Mes sag e Ma na ge r’s O ut go in g Message (TAD MESSAGE) Re cordin g th e Me ssage Manag er’s O utgo ing M ess age (TA D MES SAGE ) is th e second step yo u need to fol low b efor e you can tur n on the Me ss ag e Ma na ger . Ma k e sure yo ur OG M (Ou tg oin g Message) is l ess tha n 20 se conds long. [...]

  • Page 100

    8 - 5 MESSAGE MAN AGER Listenin g to the Outgoi ng Message (OGM ) 1 Press Men u/ Se t , 8 , 3 . 2 Press or to select TAD ME SSA GE (or F/ T MESS AGE or PAGI NG M SG . ). Press Men u/ Se t when t h e screen displays you r selection. 3 Press or to select PLAY M SG and pres s Me nu/Se t . Adj u s t volum e by pre ssing or . 4 Press Stop . Erasing t h [...]

  • Page 101

    MESSAGE MANAGER 8 - 6 Act iv ati ng M ess age Man a ge r Mo de Pr ess an d ho ld un ti l th e bu t ton l ig ht s and th e s cr een di spl a ys TAD: MS G MG R . When l ig ht is out , th e Me ssa ge Mana ge r is of f. (S ee Settin g Up Me ssa ge M anage r on pag e 8- 1. ) Mess ag e I nd ic ator Th e lig ht fla shes w h en y ou have new m e ss ages an[...]

  • Page 102

    8 - 7 MESSAGE MAN AGER What Happ en s When th e Mem o ry Is F ull... Pr in t the M emo ry Stat us Li st an d s ele ct the ite m to be c le are d. Cl ear the i tem to get s pac e fo r new mess ages an d fax es to be sto red in memo ry. (See Printi ng report s on pag e 9- 1. ) Pl ayi ng Vo ice Me ss ages Follo w the steps below to listen to voice mes[...]

  • Page 103

    MESSAGE MANAGER 8 - 8 Prin ting a Fax M essage Onc e you pr in t a new fax me s sage st or ed in mem or y, it is er ased from the memory au tomatica lly. 1 Pres s P lay/R ecor d . Af te r t wo s eco nds , th e ma chi n e be gin s to play vo ice message s. 2 Af te r pl a yi ng voic e me s sage s , the display asks if you want to p r int fax m ess ag[...]

  • Page 104

    8 - 9 MESSAGE MAN AGER Er as ing Me ssa ge s If you choose to erase all fax messages, the machine will print any previ ous ly unpr inted fax me ssa ges befo re er asing them fro m mem ory . Fax m essa ges can not be er as ed ind iv idu ally. You c an e rase vo ic e me ssa ge s in di vi dua lly , or al l at once . To era se voice mess ages ind ividu[...]

  • Page 105

    MESSAGE MANAGER 8 - 10 Sett ing the Maxi mum Time f or Inc om ing Mess ag es The de fault time for r eceiving voice me ssages is up to 3 5 se conds lo ng . Yo u can c han ge th i s se t tin g to an y len gt h f rom 3 5 s eco nds to 60 seco nds in 5-se cond incremen ts. 1 Pres s Menu/Set , 8 , 4 . Th e sc ree n pr omp ts you to se lec t a max imum t[...]

  • Page 106

    8 - 1 1 M ESSAGE MANAGER ICM Rec ord in g Mo ni to r Th is fe at u re le ts y ou t ur n OFF (or ON ) th e speake r volume for voi ce mess age s. Wh en yo u turn the m onitor OFF , you will not he ar messages a s they come in . 1 Press Men u/ Se t , 8 , 5 . 2 Press or to select OFF (o r ON ). Press Men u/ Se t . 3 Press Stop . Rec ord ing a Conv ers[...]

  • Page 107

    MESSAGE MANAGER 8 - 12 Fax Forw arding/Pag ing Whe n Pagi ng is s et t o ON , yo ur m achine dial s th e page r num ber y ou hav e pr og ramm ed a nd, w hen c o nne ct ed, the Pag ing OG M mes sag e you ha ve record ed is re peated for 60 seco nds. This a ctivates your pag er and lets y o u k now yo u hav e a f ax or voic e mess age in th e Messa g[...]

  • Page 108

    8 - 1 3 M ESSAGE MANAGER Record ing the Pagin g O utg oing Mes sage ( OGM) Befor e pa ging can w or k, you shoul d fi rst r eco r d th e Pagi ng OGM. 1 Press Men u/ Se t , 8 , 3 . T h e s cr een promp ts y ou to choo se an OGM . 2 Pre ss or t o reac h PAGI NG MS G. . Press Men u/ Se t . 3 Press or to select RECO RD MS G . Press Men u/ Se t . 4 Pick[...]

  • Page 109

    MESSAGE MANAGER 8 - 14 Rem ote Ret r ieval You c an cal l y our mach i ne fr om an y to uch t on e ph on e (o r rem o te Gr oup 3 f ax mach i ne set fo r to ne ) an d use a Re mot e Ac ces s C od e an d Re mot e Co nt rol Co mma nds to r e tr iev e vo i ce (a nd fax ) mes sages . You c an als o progr am and chan ge som e s ett ing s for yo ur Me ss[...]

  • Page 110

    8 - 1 5 M ESSAGE MANAGER C hang in g the R em ot e Ac ce ss Code The remote access code l ets you acces s the Remote Retriev al fe at ur es whe n you ar e a way fr om t he fa x ma c hin e. Be fo re yo u us e the r emo te a ccess an d re triev al fea ture s, you ha ve to se t up you r own co de. The default c ode is inactive code (--- ). 1 Press Men[...]

  • Page 111

    MESSAGE MANAGER 8 - 16 Re mote Con trol Co mmands Fol l ow th e co mm ands be low to a cce ss f eatu res remo t ely . Wh en y ou cal l the fax m ach i ne and en ter you r Rem ote Access Code ( 3 d i gits followed by ), the system wil l signal you with two short beeps to enter a re mote cont rol comma nd. Re m ote co n tro l co m ma nds De t ail Ope[...]

  • Page 112

    8 - 1 7 M ESSAGE MANAGER 95 Changing Fax Forwarding/ Paging sett ing If you hea r one l ong bee p, the chang e i s acc epted. If you hear three shor t beeps, you cannot change it because the conditio ns have not been me t (Exam ple: regist ering paging numbe r ). You can register you r f a x for warding number by using 4.FAX FWD N O. (See C hangi n[...]

  • Page 113

    MESSAGE MANAGER 8 - 18 Re trie vin g th e Memo ry Sta tu s Lis t You c an ret ri e ve th e M emo ry St atus Li st fr om a re m ote f ax mac hi ne to se e if yo u ha ve an y fax m essages . 1 Dial your fa x machine’s number. 2 When you hear t he b eep, imme dia tely ente r you r R emo te Access Code (3 digits followed by ) . 3 W hen you he ar t wo[...]

  • Page 114

    8 - 1 9 M ESSAGE MANAGER Ret rievi ng Fax Me ssag es 1 Dial your fax machine’s number. 2 Wh en yo u he ar t he bee p, imme di a tel y en te r y ou r Rem o te Acc e ss Co de ( 3 dig it s fo ll owe d by ) . 3 As s oo n as y ou hear tw o sho rt bee ps , us e t he d ial p ad t o pr es s 9 6 2 . 4 Usi n g th e d ial pa d, en te r t he n umb er (u p t [...]

  • Page 115

    MESSAGE MANAGER 8 - 20 Ch an gi ng th e Fa x F o rwar di ng Nu m ber Th e defaul t setti ng or a fax for wa rd num ber that has be en prev io usly sto red can be ch ange d fr om a remo te fa x ma chin e. 1 Dial your fa x machine’s number. 2 When you hear t he b eep, imme dia tely ente r you r R emo te Access Code (3 digits followed by ) . 3 W hen[...]

  • Page 116

    9 - 1 PRINTING REPORTS 9 Printing reports You c an p rint the fol l owin g li st s an d rep or ts : Li sts bas ic op era ti ona l ste ps an d m enu selections. Ch oo se i f Tr ans mi ssi on Ver i fic a ti on Report is printe d after all Faxes se nt. Jou rna l lis ts i nfor matio n ab out th e la st 30 in co min g a nd ou tg oi ng f a xes . TX me an[...]

  • Page 117

    PRINTING REPORTS 9 - 2 Cu stom izi ng the Tr an smis si on Ver if ica tio n (X m it) Re por t You c an use t he Xm i t R epo rt a s pro of t hat y ou s en t a f a x . T his r epor t li sts th e tim e and date of tr ansm iss ion and w het her t he tran smis sion was su ccessful (O K). If yo u select ON , the report will pr int for every fax yo u sen[...]

  • Page 118

    9 - 3 PRINTING REPORTS Setti n g the J ourna l Peri od You can set the fax machine to print Fax Journal at s pecific intervals (eve ry 30 faxes , 6, 12 or 24 hours, 2 or 7 days). If you s et the journal period to OFF , y ou can print the report by foll owing the steps on t he next page. The default setting is EVERY 30 FAXES . 1 Press Men u/ Se t , [...]

  • Page 119

    MAKING COPIES 10 - 1 10 Usin g the fax mach ine as a copier You ca n use th i s fa x machine a s a co pier. Always m ake sure you hav e p aper i n th e pa per tray befo re ma king c opi e s. Copy opera tions To ma k e a si ngl e copy th at i s not re duce d, en lar ged or s or te d, y ou onl y ha ve to pre ss o ne key . Rem em ber , y ou r mac hi n[...]

  • Page 120

    10 - 2 M AKING COPIES Maki ng a sin gle c opy 1 Inser t the d ocum ent face do wn in th e ADF . 2 Press Start /Cop y t wice. To c anc el, pr ess St op . Do NO T pul l on t he paper whil e co py in g is in pr og res s. C opy o ptio n s: S ingle or M ul tiple co pies, So rt/S tack , R edu ce /En lar ge You can c hoose additio nal copy options. First,[...]

  • Page 121

    MAKING COPIES 10 - 3 4 Press or to se lect SO RT or STAC K . Fo r ex a mple : Sele c t SORT . To start copying now without enlarging or reducing , press St art /Cop y . To reduce or e nlarge the image , press Men u/ S et . 5 Press or to se lect an en l arg eme nt or re du c tio n ra ti o. Fo r ex am ple : 75% . 6 Pres s St ar t/Cop y . If y ou ar e[...]

  • Page 122

    11 - 1 I MPORTANT INFORMATION 11 Important Safe ty Instructio ns 1 Read all of these instructions. 2 Save them f or late r re fere nc e. 3 Fol l ow al l w arn ing s and ins tr uct io ns mark ed on th e pr od uc t. 4 Un plug th e fax m ac hin e from the wa ll ou tlet before clean ing. To clea n t he ca si ng of th e fa x m achi n e us e a da mp c lo[...]

  • Page 123

    IMPORT ANT INFORM ATION 11 - 2 10 D o no t a llow a nyt hin g t o res t on th e po wer c or d. Do no t plac e this prod uc t wh ere peop le can wa l k on the cord . 11 If an ex tens io n co rd is use d with this pr oduc t, make sur e that th e to ta l am pe re ra t ing s on th e p r oduc t s pl u gg ed i nt o the e x te nsi o n co rd do no t ex cee[...]

  • Page 124

    11 - 3 I MPORTANT INFORMATION 17 Unp lu g th is pro du c t fro m the m ain s pow er an d t ele ph on e lin e sockets, and refer servicing to qualified Service Personnel unde r th e fol l owin g c on dit io ns : ■ When t he powe r c ord is dama ge d or fra yed . ■ If liquid has been spilled into the product . ■ If the produ ct has been ex pos [...]

  • Page 125

    IMPORT ANT INFORM ATION 11 - 4 Trad emarks The Br ot he r lo go is a r eg is ter ed t rad ema r k o f B ro ther Indu st ri es , Lt d. Br othe r i s a r egi st ere d t rad ema rk of Br o the r In du s tri es, Lt d. © C opy r igh t 2 003 Bro t her I ndu st ri es , L t d. A ll ri g hts res e rved . All othe r brand and produc t names mentioned in thi[...]

  • Page 126

    12 - 1 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE 12 Troubleshoo ting Error me s sag es As wi th an y soph i stic a t ed o ffic e prod uc t, err or s m ay oc cu r. If thi s happ ens, t he fa x m ac hin e ide ntifi es th e pr oble m an d dis pl a ys an erro r messa ge. The most co mmon error me ssages are shown belo w. Troubl es hootin g and routin[...]

  • Page 127

    TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 COOL ING D OW N The pr int head h as o verhea ted. Wai t 30 minutes for it to cool. COVE R O PE N T he co ver i s no t cl o se d c om pl ete l y. Clos e th e co ver . DISC ONN EC TE D The other pe rson o r o ther perso n’s fax mac hine stop ped th e call . Try to s end or rec eive a gain. MACH INE E[...]

  • Page 128

    12 - 3 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE Pr inte r Jam o r P ap er J am Do cu men t J am Th e d ocum e nts wer e no t i n sert ed or f ed prop er l y, o r w ere to o lon g. 1 Rem ov e a ny pa per th at is not j amm ed f ro m th e ADF . 2 Open the to p co ver by lif tin g t he le ver o n the ri gh t side of the t op cover. 3 Pul l th e doc[...]

  • Page 129

    TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Pap er J am The pap er is ja mm ed in t he fa x ma c hin e. 1 Rem ov e any pape r that is not jamm e d. 2 Op en th e to p co v er by l if t in g t he l e ver on th e ri ght s ide of th e t op cover. Top Co v er[...]

  • Page 130

    12 - 5 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE 3 Pu ll t he jam me d pr in tou t gen tl y f ro m th e pa pe r tr ay to war d th e fro nt of your f ax machine. If the paper i s jam med on exit then still pull the prin tout toward the fron t o f your fax machin e. 4 Re move the print cartr id ge an d turn t he sp ool to tig hten the ri bb on. 5 I[...]

  • Page 131

    TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 If you ar e hav ing dif fic ul ty wit h the fax ma ch ine If you think there is a problem with the way your faxes look, make a copy first . I f the c o py l oo ks go od , the pr obl em is p rob ab ly not t h e f ax ma chi ne. Chec k t he char t be l ow an d fol l ow t he t ro ub lesh oot in g t ips . [...]

  • Page 132

    12 - 7 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE Handling Incom ing Calls Dou ble-ring in FAX/TEL mode T he fax mac hine kno ws the in coming call is n ot a fa x so it is signalin g you t o ans wer the te lephone c al l. Pick up the fax m achine h ands et or answe r from an extens ion phon e, and then p ress the fax ma chine’ s Telepho ne An sw[...]

  • Page 133

    TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 How to im prove print q uality Clean ing th e print h ead 1 U npl ug t he pow er c or d fo r saf et y. 2 Op en th e to p co v er by l if t in g t he l e ver on th e ri ght s ide of th e t op cover. 3 Ta ke ou t th e pri nt ing car tri d ge. WARNING Aft er y o u ha ve j ust us ed th e m ach in e, so me[...]

  • Page 134

    12 - 9 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE 4 To c le an your ma chi n e’s pr int hea d, w ip e th e pr int he ad wi th a lin t- fr ee clo th th at is dry or li gh tly mo is te ne d wit h is o pro py l al coho l. 5 Wai t unti l th e alco hol on the prin t hea d is totall y dri ed. 6 Ins t all t he p rin ti n g cart ri dg e. ( S ee C ha ngi[...]

  • Page 135

    TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 Routine m aintenance Cl eani ng th e s canne r 1 U npl ug t he pow er c or d fo r saf et y. 2 Op en th e to p co v er by l if t in g t he l e ver on th e ri ght s ide of th e t op cover. 3 C lea n th e wh it e ba r and th e gl as s st ri p un de r th e ba r w it h isop r opy l alc oho l on a lint - f[...]

  • Page 136

    12 - 11 T ROUBLESH OOTI NG AND ROUTINE MAINTENA NCE Chan ging t he ribb on Th e sign i n for ms y ou of th e s tat us of rem ai ni ng ri bb on, an d w arn s you i f i t is al m ost run ni n g ou t. T he sta rt er ri b bo n pr int s up to 30 pa ges. This sign means remaining ribb on will be 1 00% - 50%. This sign means remaining ribb on will be unde[...]

  • Page 137

    TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 2 R emo ve th e pri n t car tr idg e c ont ai nin g th e use d r ibb on and se t it ups ide –down with the blue g ear i n th e upp er l eft corn er. 3 Ta k e the us ed ribb on out of th e cart ri dge : 1 Unclip t he upper white spool and s lide the roll off t he blue gear. (Do not rem ove the blu e[...]

  • Page 138

    12 - 13 T ROUBLESH OOTI NG AND ROUTINE MAINTENA NCE 5 Re m ov e th e whi te gea r and spool s f rom th e ends of th e use d car dbo ar d c or es. Then i nse rt th em in to t he sa me p os it ion s i n the new cores. 6 Ins t all t he new r ibb on in th e car tr idg e: 1 Insert the lo wer roll into the cartridge holders . 2 Slip th e up pe r l eft ca[...]

  • Page 139

    TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 7 Tu rn th e u ppe r ri ght wh i te s po ol clo ckwise to t ig ht en th e ri bb on, as s hown. 8 Tur n th e car tri dg e ov er and re- insta ll it in your m achin e: In sert th e r ec e sse d fi rs t an d pl ace t he ca rt ri dg e int o it s f ou r h old er s. 9 Press down o n b oth sides o f th e to[...]

  • Page 140

    12 - 15 T ROUBLESH OOTI NG AND ROUTINE MAINTENA NCE Packi ng and shippin g the Fax mac hine W hene ve r you t ran s por t t he f ax ma c hin e, u s e the pa c king ma t eri al s that c ame with the fax m achine . Failur e to pa ck the fax mach ine prope rly may d amage your machine and such damages will not be co v ere d u nde r war r anty . 1 Unp [...]

  • Page 141

    GLOSSARY G - 1 G Automatic Document Feeder (ADF) Refer s to the numb er of page s th at ca n b e pla c ed in th e do cume nt fe ed er and fed on e at a ti me autom ati cal ly. Au to ma tic f ax tr ansm issi on S endin g a fax with out pick in g up the hand s et or p ress in g Spe aker P hone . Auto Reduction Reduces s i ze of in coming faxes. Backu[...]

  • Page 142

    G - 2 GLOSSARY Delayed Fax Sends y our fax at a later time that day. ECM (Error Correction Mode) De tect s erro rs d uring fa x tr ansmi ssi on a nd res e nds t h e pa ge s of th e d ocu men t t ha t had an error. F/T Ring Time T he leng th of tim e th at t he B rot he r ma c hin e ri ng s (whe n t he re ce ive mo de se tt in g is FAX/ TE L) t o no[...]

  • Page 143

    GLOSSARY G - 3 Paging Fea t ure ena bl es yo ur fa x mac hin e t o cal l you r page r whe n a fax is received into its memory. Pau se Allows you to p la ce a 3.5 second delay in the dialling sequence stored on Q u ick-Dial numbers. Photo resolution A res olu tio n s ett ing that uses v ar ying s had es of gr ay f or t he best rep res ent at io n of[...]

  • Page 144

    S - 1 SPECIFICATIONS S Ge ner al Co py Spe cificat ions Type Desktop f acsim ile transcei ver Memor y Cap ac ity 512 KB Paper Tr ay 64 g/m 2 - 90 g/ m 2 : up to 30 Printer Type Line Therma l with Ribbon LCD (Liquid Crystal Displ ay) 16 char acters x 2 Lines w ith blac k lit Operating Environm ent 10-35 °C Be st P r int Qua lity 20-33 °C Power Sou[...]

  • Page 145

    SPECIFICATIONS S - 2 Fax * “Pages ” ref ers to t he ITU- T Test char t #1 (in Out of P aper Rec epti on in E CM mod e). Speci ficatio ns and printed materi als are s ubject to change wi thout prior not ice. Co mpa ti bil ity ITU-T Group 3 Cod ing System Mod ifi ed Huffm an (MH) Mode m Speed 14400/ 12000/9600/7200/ 4800 /2400 b ps Auto mati c Fa[...]

  • Page 146

    I - 1 I NDEX Inde x Th e it em s in th e up pe r c ase re pr es en t L CD m ess ag es. A Autom atic autom atic tr ansmission .... 6 - 2 dialling .... ... ........ ....... .... ... 7-5 fax r ecei ve ......... ....... ....... 5 - 1 fax r edi al . ....... ....... ........... 6-7 Auto matic Docu ment Feeder ....... ....... ....... ........ ....... ....[...]

  • Page 147

    INDEX I - 2 Fax , s tand -al one rece iving . ....... .... ....... ........ 5-1 at en d of con ve rsat io n . . . 5 -7 di fficu lty ... ....... ....... ...... 12-6 polling .. .... ....... ........... .. 5 -11 reduc ing to fit on paper ... 5-6 ring dela y, setti ng ...... .... 5-3 sendi ng ... ....... .... ....... ........ 6-3 at en d of con ve rsat[...]

  • Page 148

    I - 3 I NDEX Phon e lin e conn ection s ... ....... ........ . 1- 11 dif ficu l ties ... ........ ....... ..... 12 - 6 mult i -li ne ( PBX) .. ....... ..... 1 -15 Playin g Message s ....... ....... 8 -7 Pol ling rece iving . ....... ....... .... ..... 5- 1 1 send ing ... ....... ....... ......... 6- 1 6 Powe r .... ....... ....11-1 –11- 3, S - 1 [...]

  • Page 149

    A - 1 Acc essor y Lis t *Fo r optim um pr int qu ality an d prod uc t perfo rmanc e wit hi n publi sh ed spe c if icat i ons , u se on l y th e cor r ect Bro th er re pl ac eme nt rib bo n . Model Name Desc riptio n PC-7 0 Prin ting Cartridge (1 set per box) PC-7 1RF 1 re-fill for use i n P C-70 Pr int ing Cartri dge PC-7 2RF 2 re-fills for use in [...]

  • Page 150

    A - 2 Changing Remote Access Code 1 Press Menu/Set , 8 , 7 . 2 Enter a three-digit code using number keys 0-9. The cannot be changed. 3 Press Menu/Set . 4 Press Stop . Remote Commands Listen to V oice Messages Press 9 1 . then to Repeat a message press 1 . Skip to next message , press 2 . Stop playing the message press 9 . Erase All V oice Messages[...]

  • Page 151

    UK/IRE V ersion A This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t fax machines purchased in their own countries.[...]