Konica Minolta 4556-9598-01A manual

magicolor 2490MF Facsimile User’s Guide ® 4556-9598-01A 1800799-001B[...]

Thank You Thank you fo r purchasing a magicolo r 2490MF . Y ou have made an excell ent choice. This User ’s Guide describes operating pr ocedures and precauti ons for the use of the Fax functions. Be sure to read this User ’s Guide before starting any machine operation s. In order to ensure correct use of the Fax functions, read this User ’s [...]

Contents Contents i 1 Introduction ... ....................... .............. ...................... .............. .......................... . 1 Machine Parts 2 Front View 2 Rear View 3 2 Control Panel and Conf iguration Menu ... .............. .......................... ............... 5 About the Control Panel 6 Fax Mode Screen 10 About the Fax[...]

Contents ii Specifying Settings in Configuration Menu 26 General Procedure for Specifying Setti ngs in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28 3 Sending Faxes ................................................................................................. 29 Basic Fax Operation 3[...]

Contents iii 6 Confirmation Mod e ........ .............. .......................... ......................... ................ 59 About the Machine’s Counters 60 Checking the Counter for Fax Printing 60 Checking the Counter for Total Scans 60 Checking the Transmission/Reception Result From the Message Window 61 About the Reports and Lists 6 1 Pr[...]

Contents iv[...]

Introduction[...]

Machine Parts 2 Machine Par ts The parts of the machine referred to thro ughout this manual are illustrated below . Please take some time to become familiar with them. Front View 1–Automatic document feeder (ADF) 1a–Document guide 1b–Document feed tray 1c–Document output tray 2–Control panel 3–Output tray 4–T ray 1 (Multipurpose tray)[...]

Machine Parts 3 Rear View 1–TEL (telephone) jack 2–LINE (telephone lin e) jack 3–10Base-T/100Base-TX (IEEE 802.3) Ethernet interfa ce port 2 3 1[...]

Machine Parts 4[...]

Control Panel and Configuration Menu[...]

About the Control Panel 6 About the Control Panel No. Part Name Description 1 Redial/P ause key Recalls the last nu mber dialed. Inserts a pause when a number is dialed. For details, refer to “Using the Redi al Function” on page 38. 2 Auto RX indica- tor Lights up when the automatic reception function is selected. For details, refer t o “Rece[...]

About the Control Panel 7 6 Function key Enters Function mode and displays the first menu that is available. For details, refer to “Sending a Fax to Multiple Recipients (Broadcast T ransmission )” on page 38, “Sending a Fax at a S pecified T ime (Timer T rans- mission)” on page 40, or “Canceling (D eleting) a Document Queued in Memory for[...]

About the Control Panel 8 13 Copy key Enters Copy mode. Lights up in green to indica te that the machine is in Copy mode. For details, refer to the Prin ter/Copier/Scanner User ’s Guide. 14 Stop/Reset key Stop s an operatio n at any time. Exits the menu. Cancels scanning, transmission, reception, and printing, and returns them to their default se[...]

About the Control Panel 9 21 , Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to “S pecifying Setti ngs in Configu- ration Menu” on page 26. 22 Menu Select key Enters the menu structure. Moves down in the menu structure. Selects the displayed menu choice. For details, refer to “S peci[...]

Fax Mode Screen 10 Fax Mode Screen About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appear in the Fax mode screen. Entering Fax Mode Before using a Fax function, make su re that the Fa x key is lit in green. Other- wise, press it to enter Fax mode. Pressing the Speed Dial key , Redial/Pause key or a one-touc[...]

Fax Mode Screen 11 T one If pulse dialing i s being used, push-button tones are sent. Pause A pause is i nserted. In standby for timer transmis- sion A document is queued for timer transmission. In standby for memory recep- tion A document is queued for memory reception.[...]

Configuration Menu Overview 12 Configuration Menu Overview The magicolor 2490MF configuration menu accessible from the control panel is structured as shown below .  " Press the Menu Selec t key to enter the configuration menu. Menu Select MACHINE SET- TING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CON- TRAST 4.LANGUAGE 5.LAMP OFF TIME 6.B[...]

Configuration Menu Overview 13 POSTCARD THICK PAPER GLOSSY 2.TRAY2 PAPER A4 LETTER COPY SETTING 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRI- ORITY FAX REGIS- TRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL TX SETTING 1.SCAN DEN- SITY 2.RESOLUTION 3.HEADER[...]

Configuration Menu Overview 14 RX SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION RX 4.RX PRINT 5.RX MODE 6.FOOTER 7.SELECT TRAY COMM. SET- TING 1.TEL LINE TYPE 2.LINE MONI- TOR 3.PSTN/PBX REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.RX RESULT REPORT USER SETTING 1.FAX PTT SETTING 2.DATE&TIME SET HOUR SET MINUTE SET YEAR[...]

Configuration Menu Overview 15 SET MONTH SET DAY 3.DATE FOR- MAT 4.PRESET ZOOM 5.USER FAX NO. 6.USER NAME DIRECT PRINT 1.IMAGE QUALITY 2.PAPER SIZE TRAY1 PLAIN PAPER LABELS POSTCARD THICK PAPER GLOSSY TRAY2 LETTER A4 3.N-UP LAY- OUT NETWORK SET- TING 1.IP ADDRESS 2.SUBNET MASK[...]

Configuration Menu Overview 16 3.GATEWAY 4.DNS CON- FIG. E-MAIL SET- TING 1.SENDER NAME 2.E-MAIL ADDRESS 3.SMTP SERVER 4.SMTP PORT NO. 5.SMTP TIME- OUT 6.TEXT INSERT 7.DEFAULT SUBJECT SCANNER SET- TING 1.RESOLUTION 2.IMAGE FOR- MAT 3.CODING METHOD[...]

Configuration Menu 17 Configuration Menu The machine settings can be chan ged according to the desired normal oper- ations.  " All factory default values are shown in bold.  " For details on specifying settings on the con figuration menu, refer to “Specifying Settings in Configuration Menu” on page 26.  " For details on [...]

Configuration Menu 18 MACHINE SETTING 1.AUTO PANEL RESET For details on specifying settings, refer to the Printer/ Copier/Scanner User ’s Guide. 2.ENERGY SAVE MODE 3.LCD CON- TRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOL- UME Settings HIGH / LOW / OFF Select the volume of a larms and the beep tha t sounds when a key is pressed. 7.INITIAL MODE Set[...]

Configuration Menu 19 FAX REGISTRATION 1.ONE-TOUCH DIAL Program one-touch dial keys with fax numbers, allowing the recipient to be specified easily and accurate ly with- out the need to manually enter the number using the keypad. A maximum of nine one-touch dial keys can be pro- grammed. This dialing method is convenient for pro- gramming numbers t[...]

Configuration Menu 20 TX SETTING 1.SCAN DEN- SITY Settings LIGHT DARK S pecify the density for sca nning a document. 2.RESOLUTION Settings STD / FINE / S/F / H/T Select the default scanning resoluti on (image quality).  STD : For documents containing normal text (such as handwriting) (S tandard)  FINE : For documents containing small text [...]

Configuration Menu 21 RX SETTING 1.MEMORY RX MODE Settings ON / OFF Select whether to allow ( ON ) memory reception or not ( OFF ). In cases when confidential faxes are being received, the received document can be sto red in the memory and printed at a specified time o r when memory reception is turned off (this function is set to OFF ). A password[...]

Configuration Menu 22 5.RX MODE Settings A UTO RX / MANUAL RX Select whether the reception mode is set to automatic reception or manual recep tion.  AUTO RX : Automatically begins receiving the fax after the set number of rings.  MANUAL RX : Does not automatically receive the fax. Reception begins after making a connectio n by picking up the [...]

Configuration Menu 23 COMM. SETTING 1.TEL LINE TYPE Settings TONE / PULSE Select the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent. Select the correct setting af ter checking which type of dialing system is used by your telephone line.  " If the FAX PTT SETTING in the USER SET[...]

Configuration Menu 24 REPORTING 1.ACTIVITY REPORT Settings ON / OFF After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/recep- tions. Select whether the report is printed automatically when the 60th transmissio n/reception is reached. 2.TX RESULT REPORT Settings ON / ON(ERROR) / OFF Select wheth[...]

Configuration Menu 25 USER SETTING 1.FAX PTT SETTING Settings USA / UK / ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERMANY / GREECE / HK / HUNGARY / IRELAND / ISRAEL / ITALY / JAPAN / KOREA / MALAYSIA / MEXICO / NETHERLANDS / NZ / NORWAY / PHILIPPINES / POLAND / PORTUGAL / RU[...]

Specifying Settings in Configuration Menu 26 Specifying Settings in Configuration Menu General Procedure for Specifying Settings in Configuration Menu 1 With the Fax mode screen displayed, press th e Menu S elect ke y to ente r the configuration menu. 2 Check the name of the menu in the upper line , and then press the Menu Select key to specify a s[...]

Specifying Settings in Configuration Menu 27 Memory Reception In cases when confidential faxe s are being received, the received document can be stored in the memory and printed at a specifie d time or when memory reception is turned off. Memory reception can be used with the following settings.  S tart/end time settings: Not set “MEMORY RX MO[...]

Specifying Settings in Configuration Menu 28 6 S pecify the time when memory reception mode ends, and th en press the Menu Select key . The P ASSWORD screen appears.  " If no start time was specified in step 5, press the Menu Select key without specifying an end ti me. 7 Enter the password, and then press the Menu/Select key . Memory recept[...]

Sending Faxes[...]

Basic Fax Operation 30 Basic Fax Operation This section contains basic information on sending faxes. Sending a Fax Using the ADF If the ADF is used, origi nal documents containing multiple pages can be auto- matically scanned.  " Do not load original documents that are bound togeth er , for example, with paper clips or st aples.  " [...]

Basic Fax Operation 31 – Using the Redial/Pause key  " For details on specifying the recipient, refer to “Specifying a Recipient” on page 34. For details on u sing the Redial/Pause key , refer to “Using the Redial Function” on page 38.  " A transmission can also be sent to multiple recipients with the Broad- cast functi on[...]

Basic Fax Operation 32 Sending a Fax Using the Original Glass 1 Press the Fax key to enter Fax mode. 2 Remove all documents from the ADF .  " If you are using the original glass to scan, do not load any d ocuments into the ADF . 3 Lift open the ADF cover . 4 Place the original documen t face down on the original gl ass and align the documen[...]

Basic Fax Operation 33 10 T o scan multiple pages from the original glass, check that the message “NEXT P AGE?” appears, replace the document, a nd then press the Menu Select key . OR When scanning of the document is finished, press the Start key . The document is scanned, and then the fax is sent.  " T o stop the transmission, press th[...]

Improving Resolution 34 Improving Resolution The image quality of a document can be adj usted before it is sent as a fax. 1 Press the Resolution key . 2 Using the * and ) keys, select the fax resolution, and then press the Menu Select key .  " Select the resolution appropria te for the document. - STD: For documents containing normal text ([...]

Specifying a Recipient 35 Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient.  " The keys that can be used to enter the fax numb er are: the number keys (0 through 9), (only with manual transmission) and #. If the Redial/Pause ke y is pressed while e ntering the fax number , a 2.5-second paus[...]

Specifying a Recipient 36 Using the Speed Dial Function If a recipient has been regi stered with a speed dial number , th e recipient’s fax number can be dialed simply by pressing a speed dial numbe r key .  " The recipient must have been registe red with a speed dial in advan ce. For details, refer to “Programming a Speed Dial Number?[...]

Specifying a Recipient 37 Using the Search Function of the Phone Book If a recipient is registered with a one-tou ch dial key and a speed dial numbe r , the recipient can be found by using the List or Search function of the phone book. Follow the procedure de scribed below to search using the Search function of the phone book. 1 Press the Speed Dia[...]

Specifiying Multiple Recipients 38 Using the Redial Function T o send a fax to the last number dialed, press the Redial/P ause key to recall the fax number . 1 Press the Redial/Pau se key . Check that the desired fax number appears in message window . Specifiying Multiple Recipients A fax can be sent to multiple recipients in a single transmissi on[...]

Specifiying Multiple Recipients 39 4 Check that the BROADCAST screen appears, and then pre ss the Menu Select key . 5 S pecify th e fax number of the reci pient. Repeat the ap propriate operations described below until all recipien ts have been specified. – Direct dialing: Enter the fax number of the recipient directl y using the keypad. Press th[...]

Sending a Fax at a Specified Time (Timer Transmission) 40 Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in the memory to be sent at a speci- fied time. This feature is conveni ent for sending faxes at discounted calling times.  " If the machine is not p rogrammed with the current time, th e fax [...]

Sending a Fax Manually 41 Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is conne cted to a telep hone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone. This is useful, for example, if you want to tell the recipient that you[...]

Canceling (Deleting) a Document Queued in Memory for 42 4 S pecify the fax number of the recipient.  " If Pulse is selected as the tel ephone line type, press the key to te m- porarily change the line type to T o ne. 5 Press the Start key to begin scanning and sending the fax.  " T o stop the transmission, press the Stop/Reset key .[...]

About the Fax Header 43 About the Fax Header If transmission source information is set in Hea der setting to be printed, infor- mation such as the sender ’s name, fax number , transmission date/time, ses- sion number and page number can be printed by the recipient. The following items in the header .  " T o print the fax header on the sen[...]

About the Fax Header 44[...]

Receiving Faxes[...]

Receiving Faxes Automatically 46 Receiving Faxes Automatically If the RX Mod e parameter on th e RX Setting men u is set to “Auto RX” , no special operation is neede d in order to receive the fax. Re ception begins after the specified number of rings.  " If the RX Mode parameter on the RX Setting menu is set “Manual RX”, the fax is [...]

Printing Received Faxes 47 3 Replace the telepho ne receiver . Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media.  " The print able area of received faxes differs depending on the sender ’s scanning area. Printable Area a[...]

Printing Received Faxes 48 Adding the Sender’s Information When Printing Faxes If “Footer” in the configuration menu is set to “ON”, info rmation such as the sender ’s fax number , reception date/time, session nu mber and page number can be printed 4 mm (0.157") from the bottom edge of the fax that is received and printed. The foll[...]

Registering Recipients[...]

About the FAX REGISTRATION Function 50 About the FAX REGISTRATION Function Frequently used fax numbers can be registered with the F AX REGISTR A- TION function so that the fax n umber can be easily accessed. In addi tion, this reduces input errors. The following registration methods are available :  One-touch dial: Register fax numbers w ith one[...]

One-Touch Dialing 51 4 Press the one-touch dial key that you want to program.  " If the one-touch dial key that is pressed is already regi stered with a recipient, the message “REGISTERED!” appears. Pres s the Menu Select key , and then press a one-touch dial key with no recipient reg- istered. 5 Enter the name of the one-touch dial to [...]

One-Touch Dialing 52 Changing/Deleting One-Touch Dial Information The registered one-touch dial information can be corre cted. 1 Press the Menu Select key , then the , key three times. 2 Check that the F AX REGISTRA TION screen appears, and the n press the Menu Select key . 3 Check that the ONE-TOUCH DIAL screen appears, and then press the Menu Sel[...]

Speed Dialing 53 9 T o change other one-touch dial information, press the one-touch dial ke y , and then repeat the procedure starting from step 5. OR T o finish the procedu re and return to the Fax mode screen, continue pressing the Cancel/C key until the Fax mode screen is displayed. Speed Dialing Programming a Speed Dial Number Register frequent[...]

Speed Dialing 54 6 Using the keypad, enter the fax number o f the recipient and then press the Menu Select key .  " The fax number can contain a maximum of 50 characters.  " For details on entering/editing numbers, refer to “Enterin g T ext” on page 73.  " T o cancel programming , press the Cancel/C key . (T o cancel pro[...]

Group Dialing 55 7 Change the name, fax number , modem spee d as desired.  " If you try to change the settings for a speed dial number used in group dialing, a confirmation message appears, asking whether or not to keep the changed speed dial number in the group dialing. If the Menu Select key is pressed, the corresp onding speed dial num- [...]

Group Dialing 56 5 Enter the name of the group, and then press the Menu Select key .  " T ext up to 20 characters long can be entered for the name.  " For details on entering/editing text and the characters that can be entered, refer to “Entering T ext” on page 73.  " T o cancel programming , press the Cancel/C key . (T [...]

Group Dialing 57 3 Check that the GROUP DIAL screen appears, and then press th e Menu Select key . 4 Press the one-touch dial key that you want to change or delete. 5 Press the Cancel/C key . 6 Using the * and ) keys, select either “EDIT” or “DELETE”, and then press the Menu Select key .  " If “EDIT” was selected, the group name[...]

Group Dialing 58[...]

Confirmation Mode[...]

About the Machine’s Counters 60 About the Machine’s Counters The number of operatio ns performed since this machi ne was installed can be checked using the functions avai lable when the Displa y key is pres sed. The following proced ure describes how to check the fax/scanner-rel ated counters. Checking the Counter for Fax Printing This counter [...]

Checking the Transmission/Reception Result From the 61 Checking the Transmission/Reception Result From the Message Window The transmission result informatio n can be checked from the message win- dow . 1 Press the Display key , then the , key twice. 2 Check that the TX/RX RESUL T screen appears, and then p ress the Menu Select key . The TX/RX Resul[...]

About the Reports and Lists 62  " The machine can also be set to print this report with each transmis- sion, only when an error occurs, or not at all. For details, refer to “REPORTING” on page 24. RX RESULT REPORT The document number , date received, starting time of reception, number of pages received, time required , mode, and re cept[...]

About the Reports and Lists 63 MEMORY DATA LIST This is a list of documents waiting to be sent, and documents specified for timer transmission. The document number , type of operation being performed, time, recipi ent name, and number of document pages are printed. MEMORY IMAGE PR INT A reduced image of the first page of the document waiting to be [...]

About the Reports and Lists 64 GROUP DIAL LIST The group dialin g settings specified for one-touch dial keys are printed i n numerical order of the keys. KEY -NO. NAME NO. DESTINA TION ST A TION OT -01 GROUP-01 01 OT -02 AAA TOKYO 098765432 02 OT -04 NJ OFFICE 0P02345678 03 SP-001 AMSTERDAM OFFICE 0P09876543[...]

Troubleshooting[...]

Problems When Sending Faxes 66 Problems When Sending Faxes If the fax cannot b e sent correctly , refer to the following table, and then per- form the indicated ope ration. If the fax still cannot be sent correctl y , even after performing the described operations, contact your technical representative.  " For details on the error messages,[...]

Problems When Receiving Faxes 67 Problems When Receiving Faxes If the fax cannot be received correctly , refer to the following table, and then perform the indicated operati on. If the fax still cannot be received correctly , even after performing the described operations, contact your technical rep re- senta tive.  " For details on the err[...]

Problems When Receiving Faxes 68 Faxes cannot be received automatically . The machine is set to receive faxes manually . Set the machine to auto- matic recepti on. The memory is full. Load paper if it is empty , and then print the faxes stored in the memory . The telephone line is incorrectly connected. Check the telephone line connection. If it is[...]

Error Messages on the Message Window 69 Error Messages on the Message Window Error message Cause Solution LINE PROBLEM (Flashing alter- nately) CHECK LINE  The telephone dialing system or telephone wiring system is not set correctly .  The telephone cable is not attached cor- rectly .  Check the telephone dialing system or telephone wiring[...]

Error Messages on the Message Window 70 TEXT × 1.00 1 ä [A] ü # XXX W arn Fax A fax error occurred while an operation was being performe d in Copy mode. Press the Fax key to check the error condition, and take appro- priate measures. TEXT × 1.00 1 ä [A] ü # XXX Comm. Err A fax transmission error occurred while an o pera- tion was being per- f[...]

A Appendix[...]

Technical Specifications 72 Technical Specifications  " For details on other specifications, refer to the Printer/C opier/Scanner User ’s Guide. Compatible lines PSTN (Public Switched T elephone Network), PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed 33600, 31200, 28800, 26400, 2400 0, 21600, 19200, 16800, 14400, 12[...]

Entering Text 73 Entering Text When specifying the user name or programming the recipie nt name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Changing Input Mode Each press of th[...]

Entering Text 74 3 Press the 5 key once. “J” is entered. 4 Press the 0 key once. A space is entered. 5 Press the 6 key three times. “O” is entered. 6 Press the 3 key seven times. “f” is entered. 7 Press the ) key . The cursor moves to the right. 8 Press the 3 key seven times. “f” is entered. 9 Press the 4 key seven times. “i” is[...]

Index Index 75 A ADF 2 C Canceling Memory 42 Confirm 59 Control panel 2, 6 Counter Total scans 60 Counters 60 Fax printing 60 D Deleting Memory 42 Dialing, direct 35 E Entering text 73 Correcting text 74 Input mode 73 Input precautions 74 Error messages 69 F Fax mode screen 10 Footer 48 G Group dial Changing/Deleting 56 Programming 55 H Header 43[...]

Index 76 I Imageable area 47 Input mode 73 K Key operation 73 Keypad 6 L Lists 61 GROUP DIAL LIST 64 MEMORY DATA LIST 63 ONE TOUCH LIST 63 Printing 61 SPEED DIAL LIST 63 M Manual Reception 46 Transmission 41 Memory Cancel/delete 42 Queue 42 Memory reception 27 Memory RX mode 27 Setting up 27 Turning off 28 Menu COMM. SETTING 23 FAX REGISTRATION 19 [...]

Index 77 One-touch dial key 35 Speed dial 36 Specifying recipient 34 List 36 Phone book 36, 37 Search 37 Speed dial Changing/deletin g 54 Programming 53 Specifying recipient 36 T Timer transmissio n 40 Transmission r esult 61 Troublesho oting 65 Receiving faxes 67 Sending faxes 66[...]

Index 78[...]